<div dir="ltr"><div class="gmail_default" style="font-family:tahoma,sans-serif">That does help.</div><div class="gmail_default" style="font-family:tahoma,sans-serif"><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif">Since these are ephemeral items, having brief records is the best way to handle them so that you are not spending more time cataloging them than they spend on the shelf :) Make sure, if you have not already, that your consortium doesn't have guidance or policy around a collection like this. Keep in mind as well, that since you are now part of a consortium, you could attach these to a better record in the bib database, and transfer the item when you get a new set of titles for the collection.<br></div><div class="gmail_default" style="font-family:tahoma,sans-serif"><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif">I suggest creating a specific circulation modifier or modifiers for the collections. You can create the circ and hold policies you need around those circ modifiers. It is also an efficient way to pull circ stats.<br></div><div class="gmail_default" style="font-family:tahoma,sans-serif"><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif">I also suggest keeping them in item buckets perpetually to make it easier to make an item or record change on a regular basis, even if you need to touch each bib record to make title and other changes. I do understand why you want to use the same barcodes but consider that using a new barcode for each title would allow you to have circ stats for specific titles, if your library wanted to use the information for collection development.<br></div><div class="gmail_default" style="font-family:tahoma,sans-serif"><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif">Consider a 590 local note that says something along the lines of "For
<span style="color:black">Wainfleet Township Public Library</span> rotating collection only", and making sure the rest of your consortium knows about the collection and the records. While that won't guarantee keeping others from attaching holdings, it would help. You could also set up reports that would allow you to monitor the records and contact any offenders so they can transfer their items.</div><div class="gmail_default" style="font-family:tahoma,sans-serif"><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif">A lot of this does depend on cataloging policy with LiNC, so do consult with them first.<br></div><div class="gmail_default" style="font-family:tahoma,sans-serif"><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif"><br></div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><br><div dir="ltr" style="margin-left:0pt"><table style="border:medium none;border-collapse:collapse"><colgroup><col width="94"><col width="530"></colgroup><tbody><tr style="height:0pt"><td style="vertical-align:top;padding:5pt;text-align:right"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap"><span style="border:none;display:inline-block;overflow:hidden;width:75px;height:75px"><img src="https://lh5.googleusercontent.com/bpjlHkZIWY-VYFVLNA9ro5_6N4c7AxtzAPQhhzTKXaM1luxXME10aRo56LngwgoMXQ-OptUpmewQo8ljPZNpd7H2nZx09Xns4m_RVJ6D7NoWhha3cHDFxXExYWy2c7E0qfs3M5WC" style="margin-left:0px;margin-top:0px" width="75" height="75"></span></span></p></td><td style="vertical-align:top;padding:5pt;text-align:left"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt;margin-left:9pt"><font size="1"><span style="font-family:Verdana;color:rgb(30,67,155);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">J. 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style="font-size:10pt;font-family:Verdana;color:rgb(67,67,67);background-color:rgb(255,255,255);font-weight:400;font-style:italic;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><font size="1">for stories of Georgia libraries making an impact in our communities</font>.</span></p></td></tr></tbody></table></div></div></div></div></div></div></div></div></div></div><br></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Mon, Apr 12, 2021 at 10:59 AM Rosalie Kasm <<a href="mailto:RKasm@wainfleetlibrary.ca">RKasm@wainfleetlibrary.ca</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
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<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)">We have two circulating collections that change every three months or so, one for DVDs and one for Large Print books. We’ve only just joined Evergreen and
LiNC. Prior to this we were using Mandarin. We created records with the barest information, title, author, disc/page numbers and attached holdings to those.
<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)">The block changes every three months so we would gather the barcode cards from one set and use them in another item changing the minimal record to reflect
the new item. <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)">In Mandarin we only had to worry about ourselves using the records. I’m trying to figure out the best practise for these items as they are temporary items.
<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)">Hope this clears things up a little bit.
<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)">Rosalie<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:"Calibri","sans-serif";color:rgb(31,73,125)"><u></u> <u></u></span></p>
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<p class="MsoNormal"><b><span style="font-size:10pt;font-family:"Tahoma","sans-serif"" lang="EN-US">From:</span></b><span style="font-size:10pt;font-family:"Tahoma","sans-serif"" lang="EN-US"> Evergreen-catalogers [mailto:<a href="mailto:evergreen-catalogers-bounces@list.evergreen-ils.org" target="_blank">evergreen-catalogers-bounces@list.evergreen-ils.org</a>]
<b>On Behalf Of </b>Elaine Hardy<br>
<b>Sent:</b> April-12-21 10:51 AM<br>
<b>To:</b> Evergreen Community Catalogers<br>
<b>Subject:</b> Re: [Evergreen-catalogers] Cataloguing Blocks<u></u><u></u></span></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma","sans-serif"">You can restrict holds to individual org units or groups of org units in Admin -- local admin -- hold policies. I don't know exactly how to since we have sys admin that handle that sort of
thing.<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma","sans-serif"">I'm not sure what exactly you mean by blocks. PINES cataloging policy is pretty strict and requires a bib record for circulation titles -- you can't circulate using a generic, fake record,
for example. And we use OCLC WorldCat as our bibliographic utility. So, my recommendation would be to use matching records for the titles. Can you give us more information about what you are doing and hoping to accomplish with the blocks?<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma","sans-serif""><u></u> <u></u></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma","sans-serif"">Elaine<u></u><u></u></span></p>
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<b><span style="font-size:7.5pt;font-family:"Verdana","sans-serif";color:rgb(30,67,155)">J. Elaine Hardy</span></b><span style="font-size:7.5pt;font-family:"Verdana","sans-serif";color:rgb(30,67,155)">,<b>
</b>PINES and Collaborative Projects Manager</span><u></u><u></u></p>
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<b><span style="font-size:7.5pt;font-family:"Verdana","sans-serif";color:rgb(30,67,155)">Georgia Public Library Service</span></b><u></u><u></u></p>
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<span style="font-size:7.5pt;font-family:"Verdana","sans-serif";color:rgb(30,67,155)">2872 Woodcock Blvd., Suite 250 | Atlanta, GA 30341</span><u></u><u></u></p>
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<span style="font-size:7.5pt;font-family:"Verdana","sans-serif";color:rgb(30,67,155);background:white none repeat scroll 0% 0%">(404) 235-7128</span><span style="font-size:7.5pt;font-family:"Verdana","sans-serif";color:rgb(30,67,155)"> |
<a href="mailto:ehardy@georgialibraries.org" target="_blank">ehardy@georgialibraries.org</a></span><u></u><u></u></p>
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<p class="MsoNormal">On Mon, Apr 12, 2021 at 10:06 AM Rosalie Kasm <<a href="mailto:RKasm@wainfleetlibrary.ca" target="_blank">RKasm@wainfleetlibrary.ca</a>> wrote:<u></u><u></u></p>
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<p class="MsoNormal">Hello everyone,
<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">I’m hoping someone can suggest a good way to do this.
<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">We have DVD and Large Print blocks that do not circulate past our patrons but we’re unsure of how to mark this in evergreen. At the moment we’re putting 100 year age hold protection
on each item. <u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">What I’m worried about is that as the blocks cycle we used to edit the same records/items to reflect the new item using the same barcode. I’m afraid someone will accidentally attach
a material to the partial record we use for the blocks. <u></u><u></u></p>
<p class="MsoNormal">Is there something similar to age hold protection for records? Should we be manually adding them to matching records for the title and using an item bucket to mass edit and delete
when it’s time to change them?<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">Thank you,
<u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">Rosalie Kasm<br>
Library Clerk <br>
Wainfleet Township Public Library<br>
31909 Park Street, P.O. Box 118<br>
Wainfleet, ON L0S 1V0<br>
Phone: 905-899-1277<br>
Fax: 905-899-2495<br>
Website: <a href="http://www.wainfleetlibrary.ca/" target="_blank">www.wainfleetlibrary.ca</a>
</span><u></u><u></u></p>
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