[open-ils-commits] r1453 - in governance: . minutes (dbs)

[svn at svn.open-ils.org]

Author: dbs
Date: 2011-05-17 14:25:10 -0400 (Tue, 17 May 2011)
New Revision: 1453

Added:
   governance/minutes/
   governance/minutes/2011-05-17.txt
Log:
First draft of minutes from 2011-05-17 Evergreen Oversight Board meeting


Added: governance/minutes/2011-05-17.txt
===================================================================
--- governance/minutes/2011-05-17.txt	                        (rev 0)
+++ governance/minutes/2011-05-17.txt	2011-05-17 18:25:10 UTC (rev 1453)
@@ -0,0 +1,129 @@
+Evergreen Oversight Board minutes of 2011-05-17
+===============================================
+
+As we currently lack a Secretary, Dan Scott volunteered to take
+minutes for this meeting.
+
+Reports from the committees
+---------------------------
+
+Communications committee 
+~~~~~~~~~~~~~~~~~~~~~~~~
+  * 'Lori or Amy to forward a report'
+  * Jim will present high-level website plan (wireframes) in the near future
+
+Conference committee
+~~~~~~~~~~~~~~~~~~~~
+Chris Sharp reported on behalf of the 2012 conference committee. The 2011
+conference appears to have been a success, with a nice gelling of the community.
+There were plenty of opportunities to connect and network with others with
+similar interests.
+
+Grace Dunbar has been working on a survey to determine satisfaction with the
+conference that should be made available shortly.
+
+Expect Indiana to start talking about the 2012 conference over the summer;
+also, the conference committee will put out a call for 2013 conference
+proposals in the next few weeks.
+
+It was good to see Gordana Vitez's Niagara Falls-area miniconference following
+the 2011 conference. Amy Terlaga hopes that Bibliomation will be able to foster
+similar miniconferences in New England and would like to see more localized
+interest groups and conferences.
+
+No financials are available yet for the final results of the 2011 conference,
+but that should be forthcoming from Equinox.
+
+Indiana 2012 dates are April 25-28, 2012. There are 3 people from the Atlanta
+conference on the committee, but the door is still open for others to join!
+Once the 2011 survey results have been tabulated, plans will be altered to
+accommodate potential areas of improvement.
+
+Aside: Amy Terlaga is organizing a joint Evergreen/Koha cocktail party at the
+ALA conference for anyone generally interested in open source library systems
+to meet and greet. Contributions towards this event are anticipated from
+Equinox, ByWater, and Galecia Group.
+
+Google Summer of Code discussion
+--------------------------------
+There was some confusion on the mailing list about the proposal
+Anoop Atre made to IMLS about funding an additional student for a
+summer development position. This position would be a separate
+position, outside of the two student positions that have been
+funded by Google for the Google Summer of Code program.
+
+IMLS funds for this year have already been budgeted, leaving only
+$1500 for funding a student this year. Accordingly, we would need
+to raise additional funding from the community to provide a stipend
+for the student. As a benchmark, the Google Summer of Code program pays
+students $5,000 for the summer.
+
+* *ACTION*: Elizabeth to work with Bradley on whether we are ready
+  to start funding this position through the SFC (and if not, what
+  we have to do).
+
+Assuming that we can gather enough funding for a student position,
+Galen, Dan, and Jason would approach students from the GSoC applicants
+to see if they would be interested in taking on a position outside
+of the GSoC.
+
+* *ACTION*: Galen and Dan will check with Jason to see if he is
+  still willing to mentor a student for the summer.
+
+Dan suggested, instead of a summer of code program that is exactly parallel to
+the Google Summer of Code, we consider posting a bounty for the development of
+an Android client (meeting particular requirements, etc). This would remove the
+restriction on time frame.
+
+* *ACTION*: Anoop and Amy will speak with Lori about the possibility
+  of using the funds for a bounty instead of a summer of code program.
+
+Mailing list
+------------
+
+Elizabeth suggested that, to match the Evergreen Oversight Board's name,
+the Evergreen Governance mailing list needed to change names. There was
+general agreement.
+
+* *ACTION*: Chris Sharp will create a new mailing list to match Evergreen Oversight Board
+  and migrate all subscribers over to the new list.
+
+Rules of Governance
+-------------------
+Elizabeth noted that, now that we have approval from the community for
+the Rules of Governance, we should begin work towards accomplishing the
+goals that we had set for our 2012 deadline.
+
+Determining officers
+~~~~~~~~~~~~~~~~~~~~
+Dan suggested that the first task would be to fill the Officer positions:
+Chairperson, Vice-Chairperson, and Secretary.
+
+Amy asked what the procedure would be for determining these positions, and
+Dan suggested (in the absence of a process) that we could start by trying to
+gain consensus; if that failed, then we could fall back to a more formalized
+process. The board agreed to try the consensus approach and succeeded as
+follows:
+
+  * Secretary: Amy Terlaga was nominated for Secretary by Eliabeth McKinney,
+    seconded by Stephen Wills.  The nomination was carried unanimously.
+
+  * Chairperson: Galen moved that Elizabeth McKinney fill the position of
+    Chairperson. The nomination was carried unanimously.
+
+  * Vice-Chairperson: Galen moved that Dan Scott fill the position of
+    Vice-Chairperson. The nomination was carried unanimously.
+
+Conflict of interest guidelines
+~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
+Dan Scott referred back to the issue of conflict of interest guidelines
+that had been raised by Stephen Wills late in the drafting process of the
+current Rules of Governance, and asked if Stephen would be willing to
+put together a proposal for the next meeting. Stephen concurred.
+
+* *ACTION*: Stephen Wills will prepare a proposal to be considered
+  for adoption at the next meeting of the Evergreen Oversight Board.
+
+Adjournment
+-----------
+The meeting adjourned at 1:45 PM EDT.