[Evergreen-general] Cancellation of the 2021 Evergreen Indiana Conference

[Elaine Hardy]

I want to add my thanks to the Board for their work on the conference and
for their conscientious decisions.

If you have not already done so, please consider holding the conference
virtually again in the spring. While not a perfect substitute for a face to
face meeting, the virtual format this year was very good. And also consider
charging a registration fee for it. While many of us don't have travel
budgets, we likely can pay registration fees for an online meeting.

Elaine

J. Elaine Hardy, PINES and Collaborative Projects Manager
------------------------------

Georgia Public Library Service

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(404) 235-7128 | ehardy at georgialibraries.org

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On Fri, Oct 9, 2020 at 6:39 PM Rogan Hamby <rhamby at equinoxinitiative.org>
wrote:

> I know this was a hard decision for the board to make and want to thank
> everyone who worked hard to make the best outcome possible.  This obviously
> isn't anywhere near what we would have liked to see happen but I know
> wasn't easy on any level.
>
> On Fri, Oct 9, 2020 at 6:11 PM Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
>> Thank you Anna, and all of the Board and Conference Committee, for doing
>> everything you could to resolve this unfortunate situation.
>>
>> It is incredibly disappointing that the venue was so unwilling to work
>> with us by allowing us to push the conference contract there to the
>> following year. Once we are able to hold conferences once again, we should
>> probably consider re-thinking the traditional conference format in order to
>> minimize potential future losses. I am sure that over the next year or two,
>> a lot of different industries are going to be trying new approaches to
>> traditional conferences, and we will be able to learn from their successes.
>>
>>
>> Terran McCanna, PINES Program Manager
>> ------------------------------
>>
>> Georgia Public Library Service | University System of Georgia
>>
>> 2872 Woodcock Blvd, Suite 250 l Atlanta, GA 30341
>>
>> (404) 235-7138 | tmccanna at georgialibraries.org
>>
>> http://help.georgialibraries.org | help at georgialibraries.org
>>
>> <https://www.facebook.com/georgialibraries>
>> <https://www.twitter.com/georgialibs>
>> <https://www.instagram.com/georgialibraries/>
>> <https://www.twitter.com/georgialibs>
>>
>> Join our email list <http://georgialibraries.org> for stories of Georgia
>> libraries making an impact in our communities.
>>
>>
>>
>> On Fri, Oct 9, 2020 at 4:53 PM Goben, Anna <AGoben at library.in.gov> wrote:
>>
>>> It is with great regret that I inform you that on careful review of the
>>> current situation, notice of many ongoing travel restrictions into 2021,
>>> and to avoid impossibly high financial penalties if we wait, the Evergreen
>>> Project Board has voted to cancel the 2021 conference.
>>>
>>> This was a very difficult decision as it comes with a heavy fiscal
>>> penalty for the project and is very disappointing for all who hoped to
>>> gather again next spring.  In fact it is impossible for the project to
>>> cover the cost of the cancellation with the current funds available.
>>>
>>> We are asking that the community consider donating to the project so
>>> that we can cover the cost of the cancellation and incidentals while we get
>>> our feet back under us.  At this time, we need between $15,000-$20,000 to
>>> cover the cancellation and operating costs.  I will be reaching out to each
>>> of the consortia and major vendors for their assistance, but we welcome any
>>> support from the community.
>>>
>>> Because we successfully completed our non-profit application, any
>>> personal donations are eligible for writing off of your taxes.  Multiple
>>> members of the board have already committed to contributing, and we are
>>> exceedingly grateful for your consideration.
>>>
>>> If you wish to donate, we are actively setting up an online donation
>>> portal and should have that information to send out to the community in the
>>> next week.  If you wish to donate immediately, we can accept checks now.
>>> Please contact Galen Charlton (gmc at equinoxinitiative.org) for the
>>> mailing address.
>>>
>>> Thank you so much for your understanding and consideration as we work
>>> through this.  I know what a supportive and generous community this is, and
>>> I know, without question, that you will get us through it all.
>>>
>>> -Anna Goben, TEP Board President
>>>
>>> Anna Goben
>>>
>>> Evergreen Indiana Coordinator
>>>
>>> Indiana State Library
>>>
>>> 140 N. Senate Ave.
>>>
>>> Indianapolis, IN 46204
>>>
>>> Telephone: 317-234-6624
>>>
>>> Fax: 317-262-3713
>>> _______________________________________________
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>>>
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