[Evergreen-general] Catalog search filters in staff client

[Nancy Grant]

 "is a way to weight searches so that items without copies sort last rather
than first""

This idea certainly seems like a compromise - leaves the empty bibs for
others to use, and takes them out of "nuisance" place in the list.

Nancy B. Grant
Maine Balsam Libraries Consortium President
Retired LMS, NBCT
Dover-Foxcroft, Maine
207-564-3098
nbgrantme at gmail.com



On Wed, May 19, 2021 at 8:49 AM Elaine Hardy <ehardy at georgialibraries.org>
wrote:

> I personally would delete any empty bibs in the database longer than a
> month; however, since this impacts the whole consortium, it may need to be
> longer than that . At one time, PINES was doing so if the record remained
> in the database longer than 6 months based on individual library
> workflows. We no longer do that since libraries have reduced the amount of
> time between when the record is imported and when items are added..
>
>  It  may also be an education issue -- catalogers may not be aware they
> need to delete, or overlay, records imported in error and just leave them
> there in the way.
>
> You might also check to see if there is a way to weight searches so that
> items without copies sort last rather than first. I don't know that there
> is a way, but there might be.
>
> Elaine
>
> J. Elaine Hardy, PINES and Collaborative Projects Manager
> ------------------------------
>
> Georgia Public Library Service
>
> 2872 Woodcock Blvd., Suite 250 | Atlanta, GA 30341
>
> (404) 235-7128 | ehardy at georgialibraries.org
>
> (404) 548-4241 | Cell
>
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>
> On Tue, May 18, 2021 at 7:39 PM Simone Rauscher <srauscher at grimsby.ca>
> wrote:
>
>> Thanks for the tips Elaine,
>>
>>
>>
>> Looking at it, the majority are not electronic resources, although I did
>> come across a few. A good chunk of them are new bibs where holdings have
>> yet to be attached, but without going through with a fine tooth comb, it
>> looks like the majority are older bibs for physical items with no holdings.
>> (I’m also finding more pockets of French books sprinkled throughout as well)
>>
>>
>>
>> I believe we do have it set up now that bibs do delete when the last
>> attached item is deleted, however I’m not sure this was always the case
>> before my library joined our consortium. If I were to guess based on the
>> results, we started doing that in 2018.
>>
>>
>>
>> Definitely it seems like there is a project here we need to undertake to
>> clean up our records - it would definitely reduce the amount of results
>> coming back - however we would still need to have a way to filter out
>> no-holdings-bibs as we do have a significant amount of new records that
>> clutter up the results.
>>
>>
>>
>> Simone Rauscher
>>
>> Cataloguing & Collections Coordinator
>>
>> Grimsby Public Library
>>
>> www.grimsby.ca/library
>>
>> srauscher at grimsby.ca
>>
>>
>>
>> [image: facebook-logosmall] <https://www.facebook.com/GrimsbyLibrary/>   [image:
>> Twitter_logosmall]  [image: instagram - Copy]
>>
>>
>>
>> *From:* Evergreen-general <
>> evergreen-general-bounces at list.evergreen-ils.org> *On Behalf Of *Elaine
>> Hardy
>> *Sent:* May 18, 2021 4:43 PM
>> *To:* Evergreen Discussion Group <
>> evergreen-general at list.evergreen-ils.org>
>> *Subject:* Re: [Evergreen-general] Catalog search filters in staff client
>>
>>
>>
>> *CAUTION:* *Email external to Grimsby!*
>>
>> Simone,
>>
>>
>>
>> Were the title truly ones without holdings? Or are they electronic
>> resources? Records for electronic records with the uri set should show up
>> in a search as do other empty bibs.
>>
>>
>>
>> Do you have settings  so that when the last item is deleted from the last
>> call number attached to a bib record, the record automatically deletes?
>>
>> If not, you might consider that.
>>
>>
>>
>> Also consider asking admin to delete those existing, non e-resources, bib
>> records with no copies. CHeck with catalogers first and see how long they
>> typically go between importing records and adding holdings and factor that
>> into deleting the empty bibs.
>>
>>
>>
>> *J. Elaine Hardy*, PINES and Collaborative Projects Manager
>> ------------------------------
>>
>> *Georgia Public Library Service*
>>
>> 2872 Woodcock Blvd., Suite 250 | Atlanta, GA 30341
>>
>> (404) 235-7128 | ehardy at georgialibraries.org
>>
>> (404) 548-4241 | Cell
>>
>>
>>
>> <https://www.facebook.com/georgialibraries>
>> <https://www.twitter.com/georgialibs>
>> <https://www.instagram.com/georgialibraries/>
>>
>> *Join our email list* <http://georgialibraries.org/subscription> *for
>> stories of Georgia libraries making an impact in our communities**.*
>>
>>
>>
>>
>>
>> On Tue, May 18, 2021 at 2:50 PM Simone Rauscher <srauscher at grimsby.ca>
>> wrote:
>>
>> Correction: it was page 91 – 102 - so about 550 out of 5342 bibs were
>> what I actually had requested via the filter (50 results per page)
>>
>>
>>
>>
>>
>> Simone Rauscher
>> Cataloguing and Collections Coordinator
>>
>> srauscher at grimsby.ca
>>
>> 905-309-2063
>>
>>
>>
>> Grimsby Public Library
>>
>> www.grimsby.ca/library
>>
>>
>>
>> *From:* Evergreen-general <
>> evergreen-general-bounces at list.evergreen-ils.org> *On Behalf Of *Simone
>> Rauscher
>> *Sent:* May 18, 2021 2:48 PM
>> *To:* Evergreen Discussion Group <
>> evergreen-general at list.evergreen-ils.org>
>> *Subject:* Re: [Evergreen-general] Catalog search filters in staff client
>>
>>
>>
>> *CAUTION:* *Email external to Grimsby!*
>>
>> That’s great Millissa, let me know how you do, would definitely add heat
>> to that bug.
>>
>>
>>
>> And yes thanks to Janet and Elaine for that context – that is probably
>> why I am getting all those random results - it’s just odd that it pulls up
>> the bibs with no holdings when I’m applying a copy-specific filter on the
>> search. You’d think that would eliminate those bibs from consideration as
>> it would have nothing to latch on to.
>>
>>
>>
>> Some more context:
>>
>> I did a little more diving into my French search, of which I had
>> retrieved 5342 results – I went right to end of my results pages and on
>> page 91 of 107 I actually started getting French titles with holdings. Up
>> until 91 and after page 94, the results were all those random bibs with no
>> holdings… (I guess we have a lot of bibs with no holdings) So about 150 out
>> of 5342 bibs were what I actually had requested via the filter (50 results
>> per page)
>>
>>
>>
>> Maybe an ideal solution would be if there was a checkbox that you could
>> click that said “Limit to bibs with holdings” or something so you could
>> eliminate the excess! I tried clicking the “Limit to available” but that
>> did not work.
>>
>>
>>
>> Simone Rauscher
>> Cataloguing and Collections Coordinator
>>
>> srauscher at grimsby.ca
>>
>> 905-309-2063
>>
>>
>>
>> Grimsby Public Library
>>
>> www.grimsby.ca/library
>>
>>
>>
>> *From:* Evergreen-general <
>> evergreen-general-bounces at list.evergreen-ils.org> *On Behalf Of *Janet
>> Schrader
>> *Sent:* May 17, 2021 12:28 PM
>> *To:* Evergreen Discussion Group <
>> evergreen-general at list.evergreen-ils.org>
>> *Subject:* Re: [Evergreen-general] Catalog search filters in staff client
>>
>>
>>
>> *CAUTION:* *Email external to Grimsby!*
>>
>> +1 to what Elaine said.  If the bib record has no holdings the system
>> doesn't know what scope to put it in, so it puts it in everyone's scope.
>>
>> That's the easiest way we've found to explain it to our libraries.
>>
>>
>>
>>
>>
>> Janet
>>
>>
>>
>>
>>
>> *Janet Schrader*
>>
>> Bibliographic Services Supervisor | CW MARS
>>
>> 67 Millbrook Street, Suite 201, Worcester, MA 01606
>>
>> P: 508-755-3323 x 325 | F: 508-757-7801
>> ------------------------------
>>
>> jschrader at cwmars.org  ||  http;//cwmars.org <http://www.cwmars.org/>
>>
>>
>>
>>
>>
>>
>>
>> On Mon, May 17, 2021 at 11:47 AM Elaine Hardy <
>> ehardy at georgialibraries.org> wrote:
>>
>> Remember that staff searches will return bib records with no holdings
>> attached in  staff client searches scoped by library so that they are
>> findable by catalogers. This oftenmeans unexpected results for searches.
>>
>> *J. Elaine Hardy*, PINES and Collaborative Projects Manager
>> ------------------------------
>>
>> *Georgia Public Library Service*
>>
>> 2872 Woodcock Blvd., Suite 250 | Atlanta, GA 30341
>>
>> (404) 235-7128 | ehardy at georgialibraries.org
>>
>> (404) 548-4241 | Cell
>>
>>
>>
>> <https://www.facebook.com/georgialibraries>
>> <https://www.twitter.com/georgialibs>
>> <https://www.instagram.com/georgialibraries/>
>>
>> *Join our email list* <http://georgialibraries.org/subscription> *for
>> stories of Georgia libraries making an impact in our communities**.*
>>
>>
>>
>>
>>
>> On Mon, May 17, 2021 at 11:31 AM Millissa Macomber <
>> millissam at burlingtonwa.gov> wrote:
>>
>> I ran into this same issue when looking for items. It seems to work for
>> patrons when they search through the OPAC but on the staff client we get a
>> bunch of extra results that don't fit the criteria. ESI is working with me
>> on it to see if there is an existing bug or if we need to create one.
>>
>>
>>
>> Millissa Macomber | Senior Technical Services Associate
>>
>> Burlington Public Library
>>
>> 820 E. Washington Avenue | Burlington, WA 98233
>>
>> 360-755-0760 | millissam at burlingtonwa.gov
>> <https://owa10s.burlingtonwa.gov/owa/redir.aspx?C=lrZNGfpd5wstd6vr5Sw4RZ7xmbNVHBO00zJt_mS0nqlRf7pD7uLXCA..&URL=mailto%3ajaniceb%40burlingtonwa.gov>
>>
>>
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>> ------------------------------
>>
>> *From:* Evergreen-general <
>> evergreen-general-bounces at list.evergreen-ils.org> on behalf of Benjamin
>> Kalish <bkalish at forbeslibrary.org>
>> *Sent:* Friday, May 14, 2021 7:17:37 AM
>> *To:* Evergreen Discussion Group
>> *Subject:* Re: [Evergreen-general] Catalog search filters in staff client
>>
>>
>>
>> I don't believe you need the asterisk. Leaving that field blank should be
>> sufficient.
>>
>>
>>
>> *But also...*
>>
>>
>>
>> My understanding is that we can't rely on the OPAC to return all results
>> when many items match the criteria—for that you need to run a report.
>> Unless the collection is very small, limiting to a shelving location and
>> not providing any keywords will likely result in items missing from the
>> returned results. Someone please correct me if I am wrong—I'd love to be
>> wrong about this—but we ran into this same problem years ago and this is
>> what we were told at that time.
>>
>>
>> Benjamin Kalish
>> Forbes Library / 413-587-1012 / bkalish at forbeslibrary.org
>>
>>
>>
>> Support Forbes Library:
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>> Currently reading:* The Rector of Justin* by Louis Auchincloss and *A
>> Gentleman in Moscow* by Amor Towles
>>
>> Just Finished:* Destroyer* by C. J. Cherryh
>>
>>
>>
>> For information about accessibility at the library, please see:
>> http://forbeslibrary.org/accessibility/
>>
>>
>>
>>
>>
>> On Thu, May 13, 2021 at 11:57 AM Simone Rauscher <srauscher at grimsby.ca>
>> wrote:
>>
>> Hi everyone,
>>
>> Kendra’s question made me think of something else I have been wondering
>> about. I’m working in 3.6, and I’m finding the search filters in the staff
>> client Catalog Keyword Search are not working for me the way I thought they
>> would. Particularly, searching by shelving location or “All Copy Locations”.
>>
>> As an example, When I try to look up all the items we have in our French
>> Language collection. I go to the filter options and in “All copy locations”
>> and select “French Language (GRIMSBY)”, put a * in the search field and
>> press enter.
>>
>> This I would think should bring up all the records that have copies
>> attached with the Shelving Location of “French Language (GRIMSBY)”, but I
>> get a bunch of a results that do not meet these parameters. Bibs with no
>> items attached, random DVDs, video games etc. I’ve tried to choose “French”
>> under the “All Languages”, but they just gives me a different set of random
>> results.
>>
>> Is there a trick I am missing? Maybe I can’t use * to do a blanket type
>> search like this? Basically I’d like to be able to look up every title I
>> have in a specific collection without having to run a report. Any tips?
>> Anyone know of any bugs? Thanks!
>>
>>
>>
>>
>>
>> Simone Rauscher
>> Cataloguing and Collections Coordinator
>>
>> srauscher at grimsby.ca
>>
>> 905-309-2063
>>
>>
>>
>> Grimsby Public Library
>>
>> www.grimsby.ca/library
>>
>>
>>
>>
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