[Evergreen-general] Ways to handle shelving location names?

[Garry Collum]

We are a single system with 3 libraries and all of our shelving locations are at the system level, which lets us regulate them a bit more, but still we have 239 locations.  Every once in a while I will do a query to find those locations with very few items, and try to convince folks that we don’t need them.

We use jasper reports and a couple of years ago I got tired of revising multiple SQL queries every time we added a new location code, so I created a bunch of not visible shelving location groups that I named based on the State report categories.  I incorporated these groups into my reports, so all I have to do now is assign new locations to a group.  Of course, there’s still that issue with “Sunshine Superman” type locations.

Garry


From: Diane Disbro via Evergreen-general<mailto:evergreen-general at list.evergreen-ils.org>
Sent: Friday, August 11, 2023 4:15 PM
To: Evergreen Discussion Group<mailto:evergreen-general at list.evergreen-ils.org>
Cc: Diane Disbro<mailto:ddisbro at scenicregional.org>
Subject: Re: [Evergreen-general] Ways to handle shelving location names?

Missouri Evergreen is in the same situation as Bibliomation. Over a thousand shelving locations for sixty-five libraries. Each member library creates its own shelving locations. Reporting circulation by target audience.to<http://audience.to> the State Library each year is a .... challenge.

Pros:
Each library can do what they think is best for their library. Some libraries use neighborhoods (book store model) and others use traditional shelving protocols. Some have separate large print sections and some don't.

Cons:
Other libraries don't know what the shelving locations describe. A shelving location of "Sunshine Superman" means something to the owning library but nothing to me. Will something in that location be appropriate for my patron?
The State Library report has a margin of error (guess work). Is Sunshine Superman adult, teen, or children?

Good luck. If you tame the beast, share your plan.

Diane Disbro
Pronouns: she/her
Circulation and Special Projects Coordinator
Scenic Regional Library
251 Union Plaza Drive
Union, MO 63084
(636) 583-0652 ext  110
ddisbro at scenicregional.org<mailto:ddisbro at scenicregional.org>



On Fri, Aug 11, 2023 at 2:43 PM Terran McCanna via Evergreen-general <evergreen-general at list.evergreen-ils.org<mailto:evergreen-general at list.evergreen-ils.org>> wrote:
We give permissions to designated staff at each library system to manage their own shelving locations and they can name them whatever makes sense for the patrons in that building.

We've found that it works best to have the shelving locations set at the branch level. If you do this, the library can control the settings for a very specific location. For example, if there needs to be a building repair done in the YA FICTION section at one branch, the shelving location can be temporarily made non-OPAC visible and non-holdable without affecting the rest of the branch or affecting any other branches that use the same shelving location name.


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On Fri, Aug 11, 2023 at 3:08 PM Olivia Scully via Evergreen-general <evergreen-general at list.evergreen-ils.org<mailto:evergreen-general at list.evergreen-ils.org>> wrote:
Hi everyone,

We've been having some internal discussions around handling an increasingly large number of shelving locations across our consortium (over 1300 now), and wanted to ask you all for your thoughts & perspective.

How do you all handle shelving locations? Do you have a set standardized list/a list of set options for libraries to choose from? Do you add new location names according to library request? Other ways you might handle locations?

And what are the pros & cons of handling things that way vs. other ways?

Any thoughts you can share would be very appreciated!!

Thank you!

Olivia

--
Olivia Scully (she/her)
Help Desk Coordinator
Bibliomation, Inc.<https://biblio.org>
oscully at biblio.org<mailto:oscully at biblio.org>
(203) 577-4070<tel:203-577-4070> x113
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