[Evergreen-general] [External] Paperback vs. Hardcover Records

Wed Mar 20 13:08:48 EDT 2024

PINES uses the same record if everything else about the item is the same
aside from the binding.

https://pines.georgialibraries.org/dokuwiki/doku.php?id=cat:matching_criteria#special_cases

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Tiffany Little

*PINES Bibliographic Projects Manager*

------------------------------

Georgia Public Library Service

2872 Woodcock Blvd, Suite 250 | Atlanta, GA 30341

(404) 235-7161 | tlittle at georgialibraries.org

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On Wed, Mar 20, 2024 at 1:06 PM Frasur, Ruth via Evergreen-general <
evergreen-general at list.evergreen-ils.org> wrote:

> Evergreen Indiana uses separate records if the paperback and hardcover are
> dramatically different in terms of pagination/additional contents.  We use
> the same record is the main difference is just the cover type.
>
>
>
> Ruth Frasur Davis (she/they)
>
> Coordinator
>
> *Evergreen Indiana Library Consortium*
>
> *Evergreen Community Development Initiative*
>
> Indiana State Library
>
> 140 N. Senate Ave.
>
> Indianapolis, IN 46204
>
> (317) 232-3691
>
>
>
> *From:* Evergreen-general <
> evergreen-general-bounces at list.evergreen-ils.org> *On Behalf Of *Terran
> McCanna via Evergreen-general
> *Sent:* Wednesday, March 20, 2024 1:01 PM
> *To:* Evergreen Discussion Group <evergreen-general at list.evergreen-ils.org
> >
> *Cc:* Terran McCanna <tmccanna at georgialibraries.org>
> *Subject:* Re: [Evergreen-general] [External] Paperback vs. Hardcover
> Records
>
>
>
> **** This is an EXTERNAL email. Exercise caution. DO NOT open attachments
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> ------------------------------
>
> PINES uses separate records.
>
>
>
> On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general <
> evergreen-general at list.evergreen-ils.org> wrote:
>
> Good afternoon Joan,
>
>
>
> Like you, our bibliographic records can contain both paperback and
> hardcover versions of a book.  We actually encourage this, as well, as part
> of our cataloging best practices to try and cut down on duplicate records
> and to make sure that as many items as possible are available for patrons
> on a single record.  There will be instances, however, where we suggest
> using a separate record, but that is usually based on the content of the
> book, not whether it is paperback or hardcover.
>
>
>
> The majority of our member libraries are fine with this, but we do
> occasionally receive requests to separate paperbacks and hardcovers,
> because some libraries have patrons who only want one or the other.  One
> recommendation we have made is for libraries to use call numbers and/or
> shelving locations to identify if a specific item is paperback.  For
> example, one member library puts "Apb" for "Adult Paperback" at the
> beginning of the call numbers for mass market paperback books.
>
>
>
> This may not help patrons as much when placing holds, because they cannot
> place item level holds, but it allows staff to easily identify a paperback
> version so they can place an item hold for the patron.  Staff would just
> have to encourage patrons to come to them to place the hold, so the staff
> can place the item level hold for the patron.
>
>
>
> It is admittedly not a perfect solution, but because we have combined
> paperbacks and hardcovers on single records for so long, trying to split
> them up now would simply be unfeasible.  And even if we began instructing
> catalogers to use separate records moving forward, that would still leave
> countless existing records in the catalog with both paperbacks and
> hardcovers on them.
>
>
>
> *William C. Szwagiel*
>
> NC Cardinal Project Manager
>
> State Library of North Carolina
>
> william.szwagiel at ncdcr.gov | 919.814.6721
>
> https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal
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>
> 109 East Jones Street  | 4640 Mail Service Center
>
> Raleigh, North Carolina 27699-4600
>
> The State Library is part of the NC Department of Natural & Cultural
> Resources.
>
> *Email correspondence to and from this address is subject to the North
> Carolina Public Records Law and may be disclosed to third parties.*
>
>
> ------------------------------
>
> *From:* Evergreen-general <
> evergreen-general-bounces at list.evergreen-ils.org> on behalf of Joan
> Kranich via Evergreen-general <evergreen-general at list.evergreen-ils.org>
> *Sent:* Wednesday, March 20, 2024 12:43 PM
> *To:* Evergreen Discussion Group <evergreen-general at list.evergreen-ils.org
> >
> *Cc:* Joan Kranich <jkranich at cwmars.org>
> *Subject:* [External] [Evergreen-general] Paperback vs. Hardcover Records
>
>
>
> *CAUTION:* External email. Do not click links or open attachments unless
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>
>
>
> Hi,
>
>
>
> In C/W MARS a bibliographic record may contain items for paperback and for
> hardcover.  We have had some recommendations to separate paperback items
> from hardcover items.
>
>
>
> This is a change on the cataloging side but also with how holds would be
> filled.
>
>
>
> Do any of you use separate bibliographic records for paperback vs.
> hardcover or do you have another workflow to make it easy for staff and
> patrons to place holds to be filled by one format vs. the other?
>
>
>
> Thank you.
>
>
>
> Joan
>
>
>
> --
>
>
> *Joan Kranich *(she/her/hers)
> Library Applications Manager, C/W MARS, Inc.
> ------------------------------
>
> [image: icon]jkranich at cwmars.org* | **[image: icon]*www.cwmars.org
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> *[image: icon]*508-755-3323 x 1
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>
> ------------------------------
>
>
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