[Evergreen-general] [External] Paperback vs. Hardcover Records

[Terran McCanna]

My apologies, we do *sometimes* - lol - see Tiffany's response for detail :D


On Wed, Mar 20, 2024 at 1:08 PM Joan Kranich <jkranich at cwmars.org> wrote:

> Hi Terran,
>
> Thank you!
>
> We're thinking separate records will need more work to make the record
> specifically for paperback.  We are considering this.
>
> Joan
>
> On Wed, Mar 20, 2024 at 1:01 PM Terran McCanna via Evergreen-general <
> evergreen-general at list.evergreen-ils.org> wrote:
>
>> PINES uses separate records.
>>
>> On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general <
>> evergreen-general at list.evergreen-ils.org> wrote:
>>
>>> Good afternoon Joan,
>>>
>>> Like you, our bibliographic records can contain both paperback and
>>> hardcover versions of a book.  We actually encourage this, as well, as part
>>> of our cataloging best practices to try and cut down on duplicate records
>>> and to make sure that as many items as possible are available for patrons
>>> on a single record.  There will be instances, however, where we suggest
>>> using a separate record, but that is usually based on the content of the
>>> book, not whether it is paperback or hardcover.
>>>
>>> The majority of our member libraries are fine with this, but we do
>>> occasionally receive requests to separate paperbacks and hardcovers,
>>> because some libraries have patrons who only want one or the other.  One
>>> recommendation we have made is for libraries to use call numbers and/or
>>> shelving locations to identify if a specific item is paperback.  For
>>> example, one member library puts "Apb" for "Adult Paperback" at the
>>> beginning of the call numbers for mass market paperback books.
>>>
>>> This may not help patrons as much when placing holds, because they
>>> cannot place item level holds, but it allows staff to easily identify a
>>> paperback version so they can place an item hold for the patron.  Staff
>>> would just have to encourage patrons to come to them to place the hold, so
>>> the staff can place the item level hold for the patron.
>>>
>>> It is admittedly not a perfect solution, but because we have combined
>>> paperbacks and hardcovers on single records for so long, trying to split
>>> them up now would simply be unfeasible.  And even if we began instructing
>>> catalogers to use separate records moving forward, that would still leave
>>> countless existing records in the catalog with both paperbacks and
>>> hardcovers on them.
>>>
>>> *William C. Szwagiel*
>>>
>>> NC Cardinal Project Manager
>>>
>>> State Library of North Carolina
>>>
>>> william.szwagiel at ncdcr.gov | 919.814.6721
>>>
>>> https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal
>>>
>>> 109 East Jones Street  | 4640 Mail Service Center
>>>
>>> Raleigh, North Carolina 27699-4600
>>>
>>> The State Library is part of the NC Department of Natural & Cultural
>>> Resources.
>>>
>>> *Email correspondence to and from this address is subject to the North
>>> Carolina Public Records Law and may be disclosed to third parties.*
>>>
>>>
>>> ------------------------------
>>> *From:* Evergreen-general <
>>> evergreen-general-bounces at list.evergreen-ils.org> on behalf of Joan
>>> Kranich via Evergreen-general <evergreen-general at list.evergreen-ils.org>
>>> *Sent:* Wednesday, March 20, 2024 12:43 PM
>>> *To:* Evergreen Discussion Group <
>>> evergreen-general at list.evergreen-ils.org>
>>> *Cc:* Joan Kranich <jkranich at cwmars.org>
>>> *Subject:* [External] [Evergreen-general] Paperback vs. Hardcover
>>> Records
>>>
>>> CAUTION: External email. Do not click links or open attachments unless
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>>>
>>> Hi,
>>>
>>> In C/W MARS a bibliographic record may contain items for paperback and
>>> for hardcover.  We have had some recommendations to separate paperback
>>> items from hardcover items.
>>>
>>> This is a change on the cataloging side but also with how holds would be
>>> filled.
>>>
>>> Do any of you use separate bibliographic records for paperback vs.
>>> hardcover or do you have another workflow to make it easy for staff and
>>> patrons to place holds to be filled by one format vs. the other?
>>>
>>> Thank you.
>>>
>>> Joan
>>>
>>> --
>>>
>>> Joan Kranich (she/her/hers)
>>> Library Applications Manager, C/W MARS, Inc.
>>>
>>> ------------------------------
>>>
>>> [image: icon] jkranich at cwmars.org | [image: icon]www.cwmars.org
>>>
>>> [image: icon] 508-755-3323 x 1
>>>
>>> ------------------------------
>>>
>>> Email correspondence to and from this address may be subject to the
>>> North Carolina Public Records Law and may be disclosed to third parties by
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>
>
> --
>
> Joan Kranich (she/her/hers)
> Library Applications Manager, C/W MARS, Inc.
>
> ------------------------------
>
> [image: icon] jkranich at cwmars.org | [image: icon]www.cwmars.org
>
> [image: icon] 508-755-3323 x 1
>
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