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<p class="MsoNormal">At SPARK, it’s largely up to the libraries to do their own maintenance, and since we just added Real Time Availability for several WorldShare clients we’ve been trying to streamline things a little more.
<o:p></o:p></p>
<p class="MsoNormal">We have report templates that give libraries a list of 035s for volumes added or removed and then they can upload that into Connexion. For libraries that have WorldShare but not Connexion we’re working with them to work with OCLC to use
Streamline Holdings on a schedule to update their holdings. <o:p></o:p></p>
<p class="MsoNormal">Katie <o:p></o:p></p>
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<p class="MsoNormal"><b>From:</b> Evergreen-general <evergreen-general-bounces@list.evergreen-ils.org>
<b>On Behalf Of </b>Elaine Hardy via Evergreen-general<br>
<b>Sent:</b> Thursday, February 9, 2023 8:03 AM<br>
<b>To:</b> Evergreen Discussion Group <evergreen-general@list.evergreen-ils.org><br>
<b>Cc:</b> Elaine Hardy <ehardy@georgialibraries.org><br>
<b>Subject:</b> Re: [Evergreen-general] How do you keep your OCLC holdings up to date?<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif">We send files once a month to OCLC to update holdings. Chris Sharp will have more info on how that happens. We haven't had any issues with the file not being processed within a few days. We
have had issues where passwords have expired or something else prevents the files from going through. We could do it more often under our contract with OCLC; but, a month works for our libraries.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif">PINES only updates holdings and doesn't delete since Evergreen doesn't report the last copy for a system in a consortial environment where we all have separate OCLC symbols. Each system is responsible
for their own deletes and we have a report they use to help. In reality, we know that some libraries never delete their holdings. OCLC does have a new, free mini reclamation process that we hope to take advantage of again to keep holdings up to date.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif">Elaine<br clear="all">
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<b><span style="font-size:7.5pt;font-family:"Verdana",sans-serif;color:#1E439B">J. Elaine Hardy</span></b><span style="font-size:7.5pt;font-family:"Verdana",sans-serif;color:#1E439B">,<b>
</b>PINES and Collaborative Projects Manager</span><o:p></o:p></p>
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<b><span style="font-size:7.5pt;font-family:"Verdana",sans-serif;color:#1E439B">Georgia Public Library Service</span></b><o:p></o:p></p>
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<span style="font-size:7.5pt;font-family:"Verdana",sans-serif;color:#1E439B">2872 Woodcock Blvd., Suite 250 | Atlanta, GA 30341</span><o:p></o:p></p>
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<span style="font-size:7.5pt;font-family:"Verdana",sans-serif;color:#1E439B;background:white">(404) 235-7128</span><span style="font-size:7.5pt;font-family:"Verdana",sans-serif;color:#1E439B"> |
<a href="mailto:ehardy@georgialibraries.org" target="_blank">ehardy@georgialibraries.org</a></span><o:p></o:p></p>
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<p><span style="font-family:"Comic Sans MS"">It does not do to leave a live dragon out of your calculations, if you live near him</span>.
<i>— </i><i><span style="font-family:"Comic Sans MS"">J.R.R. Tolkien</span></i><o:p></o:p></p>
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<p class="MsoNormal">On Wed, Feb 8, 2023 at 12:12 PM Josh Stompro via Evergreen-general <<a href="mailto:evergreen-general@list.evergreen-ils.org">evergreen-general@list.evergreen-ils.org</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal">Hello Benjamin, we use the OCLC Metadata api to keep our holdings up to date in OCLC on a twice daily basis. It is a process based off of a custom db table that just holds all the OCLC numbers found in our DB, and a few bash and perl scripts.
We don't try and track last copies being withdrawn, we just let them know any time an OCLC number is no longer associated with any available copies, and vice versa.<o:p></o:p></p>
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<p class="MsoNormal">I also had a system setup to upload files of adds and deletes, but that was such a pain because someone at OCLC had to manually process them, and randomly they would just skip doing it. Or else it would take them between 1 and 18 days
to process the file. So I had to also have a system to check if or when they actually processed it. The Metadata api simplifies that.<o:p></o:p></p>
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<p class="MsoNormal">The metadata api does have issues with subsumed numbers though... they will sometimes return the new OCLC number so we can update our numbers, but sometimes they won't and they just report the old number as not existing. So I think we
will have to do a manual reclamation once a year to catch those. (There is a way to get a dump of bibs that OCLC thinks you have to compare with what you actually have for free.)<o:p></o:p></p>
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<p class="MsoNormal">The API hasn't always been smooth going, OCLC switched servers last year and cloudflare started blocking all our requests. There was zero debugging info on our end, just dropped connections. It took months to get in touch with someone
that could actually fix it.<o:p></o:p></p>
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<p class="MsoNormal">I'm happy to share all my code and notes if anyone wants it.<o:p></o:p></p>
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<p class="MsoNormal">Josh<o:p></o:p></p>
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<p class="MsoNormal">On Wed, Feb 8, 2023 at 10:31 AM Murphy, Benjamin via Evergreen-general <<a href="mailto:evergreen-general@list.evergreen-ils.org" target="_blank">evergreen-general@list.evergreen-ils.org</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">We’ve been talking with some academic libraries about using Evergreen. An important process for them is keeping their OCLC holdings information up to date. For those of you that
use OCLC, do you have and sort of automated procedures that help you update your holdings information?<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Benjamin Murphy</span></b><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">NC Cardinal Program Manager</span><o:p></o:p></p>
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<span style="color:#0563C1">https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal</span></a></span><o:p></o:p></p>
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