<div dir="ltr">Missouri Evergreen made a change from separate records to allowing both on one record about 5 years ago. We had many of the same reasonings that Will outlined, especially duplicate records (or what seem to be duplicated to the patrons) in the catalog. We did have libraries that felt that it was still worth separating them, but when it came down to the amount of patrons to whom it was important versus how much work and clutter it caused, it was simply not justified anymore. <div><br></div><div>Our rule is if the <i>content</i> is the same, it can be placed together. We have +/- 10 page and +/- 3 cm. rulesw. Mass markets are never put on the same record as hardovers, and of course if there is a different illustrator, narrator, foreword, etc., they get their own records. <br><div><br clear="all"><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><img width="420" height="166" src="https://ci3.googleusercontent.com/mail-sig/AIorK4yRstfDAxw9u7X0qQDSkcc7ioOM9u3Zk5hMQqGt6rj_Eeq-y6hY33OdgqITXaKBmsbu0QjRATk"><br></div></div></div><br></div></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Mar 20, 2024 at 12:01 PM Terran McCanna via Evergreen-general <<a href="mailto:evergreen-general@list.evergreen-ils.org">evergreen-general@list.evergreen-ils.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="auto">PINES uses separate records.</div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general <<a href="mailto:evergreen-general@list.evergreen-ils.org" target="_blank">evergreen-general@list.evergreen-ils.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
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Good afternoon Joan,</div>
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Like you, our bibliographic records can contain both paperback and hardcover versions of a book. We actually encourage this, as well, as part of our cataloging best practices to try and cut down on duplicate records and to make sure that as many items as possible
are available for patrons on a single record. There will be instances, however, where we suggest using a separate record, but that is usually based on the content of the book, not whether it is paperback or hardcover.</div>
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The majority of our member libraries are fine with this, but we do occasionally receive requests to separate paperbacks and hardcovers, because some libraries have patrons who only want one or the other. One recommendation we have made is for libraries to
use call numbers and/or shelving locations to identify if a specific item is paperback. For example, one member library puts "Apb" for "Adult Paperback" at the beginning of the call numbers for mass market paperback books.</div>
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This may not help patrons as much when placing holds, because they cannot place item level holds, but it allows staff to easily identify a paperback version so they can place an item hold for the patron. Staff would just have to encourage patrons to come to
them to place the hold, so the staff can place the item level hold for the patron.</div>
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It is admittedly not a perfect solution, but because we have combined paperbacks and hardcovers on single records for so long, trying to split them up now would simply be unfeasible. And even if we began instructing catalogers to use separate records moving
forward, that would still leave countless existing records in the catalog with both paperbacks and hardcovers on them.</div>
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<p><span style="font-family:Arial,sans-serif;font-size:12pt;color:black"><b>William C. Szwagiel</b></span></p>
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<p><span style="font-family:Arial,sans-serif;font-size:10pt;color:black"><a href="mailto:william.szwagiel@ncdcr.gov" style="margin-top:0px;margin-bottom:0px" rel="noreferrer" target="_blank">william.szwagiel@ncdcr.gov</a> | 919.814.6721</span></p>
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<div id="m_4444452599476146474m_-4935280440186243278divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Evergreen-general <<a href="mailto:evergreen-general-bounces@list.evergreen-ils.org" rel="noreferrer" target="_blank">evergreen-general-bounces@list.evergreen-ils.org</a>> on behalf of Joan Kranich via Evergreen-general <<a href="mailto:evergreen-general@list.evergreen-ils.org" rel="noreferrer" target="_blank">evergreen-general@list.evergreen-ils.org</a>><br>
<b>Sent:</b> Wednesday, March 20, 2024 12:43 PM<br>
<b>To:</b> Evergreen Discussion Group <<a href="mailto:evergreen-general@list.evergreen-ils.org" rel="noreferrer" target="_blank">evergreen-general@list.evergreen-ils.org</a>><br>
<b>Cc:</b> Joan Kranich <<a href="mailto:jkranich@cwmars.org" rel="noreferrer" target="_blank">jkranich@cwmars.org</a>><br>
<b>Subject:</b> [External] [Evergreen-general] Paperback vs. Hardcover Records</font>
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<div dir="ltr">Hi,
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<div>In C/W MARS a bibliographic record may contain items for paperback and for hardcover. We have had some recommendations to separate paperback items from hardcover items.</div>
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<div>This is a change on the cataloging side but also with how holds would be filled.</div>
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<div>Do any of you use separate bibliographic records for paperback vs. hardcover or do you have another workflow to make it easy for staff and patrons to place holds to be filled by one format vs. the other?</div>
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<div>Thank you.</div>
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<div>Joan</div>
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<span style="font-size:12pt;font-family:"Lucida Sans",sans-serif;color:rgb(22,65,111);background-color:transparent;font-weight:700;vertical-align:baseline">Joan Kranich
</span><span style="color:rgb(22,65,111);font-family:"Lucida Sans",sans-serif;font-size:13.3333px">(she/her/hers)</span><span style="font-size:13.5pt;font-family:"Lucida Sans",sans-serif;color:rgb(22,65,111);background-color:transparent;vertical-align:baseline"><br>
</span><span style="font-size:10pt;font-family:"Lucida Sans",sans-serif;color:rgb(33,33,33);background-color:transparent;vertical-align:baseline">Library Applications Manager, C/W MARS, Inc.</span></p>
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