[Evergreen-governance-l] Proposed New Governance Changes

[Watson, Sylvia]

There is no conflict.  As the rules state, with the exception of the Initial board, Oversight Board members serve a term of two years.  Officers on the Oversight Board (Chairman, Vice Chairman, Secretary, Treasurer, etc) serve terms of 1 year within that time frame.  If the group wants this set up differently, let me know.

Sylvia

From: evergreen-governance-l-bounces at list.georgialibraries.org [mailto:evergreen-governance-l-bounces at list.georgialibraries.org] On Behalf Of Lori Bowen Ayre
Sent: Wednesday, October 20, 2010 4:55 PM
To: Corridan, Jim (ICPR)
Cc: evergreen-governance-l at list.georgialibraries.org
Subject: Re: [Evergreen-governance-l] Proposed New Governance Changes

Seems to be a conflict between these two sections:

3.6 Except as provided by Section 3.14, each board member serves a term of two years.  Notwithstanding the above, a board member may continue to serve past the two year period until the successor board member has been duly elected into office.  Board members may be elected to serve an unlimited number of terms.[LBA1]

[LBA2]
3.7 (c) Officers serve a term of one (1) year but, with the exception of the Chairperson, may be re-elected an unlimited number of times, so long as they continue to serve on the Oversight Board.   The Vice Chairperson shall receive first consideration for the office of the Chairperson in the election of officers the following year.

[LBA3]


On Wed, Oct 20, 2010 at 1:05 PM, Corridan, Jim (ICPR) <jcorridan at icpr.in.gov<mailto:jcorridan at icpr.in.gov>> wrote:
Governance Group:

Attached is a revision of the Rules of Governance.  The revisions reflect comments from the two most recent meetings and an attempt to have the Foundation serve as the single unified organization for Evergreen.  In addition to some minor language clean up, the major changes to this version of the Rules of Governance are:


 *   Clarification that one of the Foundation's purposes is to serve as the community's user's group
 *   A dues structure has been added.  The dues are low enough ($10 for individuals and $100 for institutions) that contributors should not balk at having to pay to support the foundation, whether that contributor is a board member, developer, committee member, library, etc.
 *   A Code Committing Committee has been added in recognition of the comments made by the Software Conservancy (about Equinox) and various governance committee members in recent meetings, so that the Foundation will have some input with regard to Evergreen code
 *   Membership is open to anyone who wants to join and is willing to pay the membership fee.
 *   Eligibility criteria for board membership now includes the language that was originally required for Evergreen Foundation Membership.

Probably by December we need to come to some sort of agreement so that we have an authoritative board with an established Chairperson who will have the authority to sign the agreement with SFC on behalf of the Foundation, and also so there is time to get the committees up and running in preparation for the elections at the annual meeting, among other things.  Let's keep in mind that the board (both the Initial Board and regular Oversight Board) does have the power to modify the Rules of Governance in the immediate and long term future if something isn't working.

Jim


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 [LBA1]

 [LBA2]

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