[Evergreen-governance-l] Evergreen Software Foundation rules of governance, 2010-09-01 draft

[Dan Scott]

I think this is the latest draft of the governance rules. Hopefully the
attachment comes through :)

----- Forwarded message from "Watson, Sylvia" <sywatson at library.IN.gov> -----

Date: Wed, 1 Sep 2010 15:40:02 -0400
From: "Watson, Sylvia" <sywatson at library.IN.gov>
To: Amy Terlaga <terlaga at biblio.org>
Cc: evergreen-governance-l at list.georgialibraries.org
Subject: Re: [Evergreen-governance-l] FW: Be sure to do this

Group:

Attached is the most recent version of the proposed governance rules.  

I left the dues clause in but changed the majority vote to a vote of 2/3 of the board, if the board chooses to vote to require dues. 

The numbering should be corrected in this version.

I did not make any changes to the board terms because I wasn't sure if the general consensus was to have term limits or not.  I also did not make the change back to having the board approve members as opposed to the membership, because I wasn't sure what the general consensus of the group was with regard to this point as well.  We've had people come in on both side for both of the above issues.

I incorporated the additional criteria in Article II, Section 2.1 (eligibility:

"(vi)	 significant participation in project communication venues (mailing lists, IRC channels,  
       forums, conference calls);
(vii)	 hosting or significant participation in a conference planning committee; or
(viii) significantly contributing to the promotion of Evergreen to the larger library and ILS community."


However, I would like to point out that the criteria in (vi) is vague and leaves a lot of the discretion as to what is considered a substantial contribution in the hands of the members.  Maybe that is intentional, I don't know. 

Also, what if someone was on the conference planning committee for one year, and was very active.  They would then be awarded membership based on that, even if they never do anything again.  Now that I think about it, we could have this issue with some of the other criteria as well.  I wonder if membership should be periodically evaluated to ensure 2,3,5 years down the road, the member is still contributing???  Is the thought that once a member stops contributing, they will stop participating in voting and committees, on boards, etc?  Does contributing once earn lifetime membership?  I don't think we have addressed whether membership is for life or an annual occurrence.  I would assume if the board decides to charge dues, membership would be evaluated annually when people submit the dues, but this could get messy if memberships are also going through initial approval year round as well.  Are there any thoughts on this?


Sylvia
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