[Evergreen-governance-l] Evergreen Software FoundationGovernance Rules

[Amy Terlaga]

Hi all-

 

I know how important it is to get the notes out from last Tuesday's meeting
- not everyone was able to make it and it would help them understand our
next steps.

 

I'll finish revising them this evening and email the group tonight.

 

Amy

 

=======================

Amy Terlaga

Assistant Director, User Services

Bibliomation

32 Crest Road

Middlebury, CT  06762

(203)577-4070 x101

http://www.biblio.org

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Bibliomation's Open Source blog:

http://biblio-os.blogspot.com/

 

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From: evergreen-governance-l-bounces at list.georgialibraries.org
[mailto:evergreen-governance-l-bounces at list.georgialibraries.org] On Behalf
Of Watson, Sylvia
Sent: Wednesday, September 22, 2010 3:32 PM
To: evergreen-governance-l at list.georgialibraries.org
Cc: evergreen-governance-l-bounces at list.georgialibraries.org
Subject: Re: [Evergreen-governance-l] Evergreen Software
FoundationGovernance Rules

 

Group,

 

Attached is a newly revised draft of the governance rules.  Yesterday's
discussion brought to light a couple of unclear areas, such as the make-up
of the Initial Board, when the rules will be approved and by whom, and the
authority of the Initial board.  I made some changes to clarify these areas.
Additionally, I added Galen's prior suggestion to have the Nominating and
Membership Development Committee review membership biennially and make
recommendations for removal of inactive members.  I also added, based on
prior e-mail correspondence among committee members, a provision for the
establishment of the initial members and a watered down indemnification
provision.  Please review the new changes to be sure they adequately reflect
the group's ideas.  Prior to making these changes, I "accepted" all of the
previous changes since everyone had a chance to review and comment on those
revisions.

 

Before sending this out to the broader Evergreen community, I would like to
have the list of names of the current governance committee members since the
current plan is that those individuals are going to make up the Initial
Board.  As I noted yesterday, I think it would be a good idea to include
those names on an addendum to the governance rules, so that as people are
reviewing the rules, they are also aware of the identity of the individuals
who make up the Initial Board.

 

Topic areas for which I received conflicting group comments, or that are
currently unresolved, are as follows:

 

*	Whether or not we want to include a limitation of liability and
indemnification provision - As noted above, I inserted a watered down
(discretionary) indemnification provision so that if the Foundation finds
itself in the financial position to be able to indemnify a board member or
agent, it has the authority to do so.    
*	Should term limits be established or not
*	Whether or not the eligibility criteria in Section 2.1(a)(6) needs
to be more narrowly defined or whether the group is comfortable leaving up
to the discretion of the voting membership what level of participation in
mailing lists, phone calls, etc. are deemed significant enough to warrant
Foundation membership.  Right now it reads that an individual or group
qualifies to be a member if they had "significant participation in project
communication venues (mailing lists, IRC channels, forums, conference
calls)"
*	How the future of the Evergreen code is connected to the Foundation

 

On this last point, I am greatly relieved that the group has decided to find
a way to link Evergreen development and the future of the Evergreen code
with the Foundation.  From a business perspective, it doesn't really make
sense for the Foundation to own the copyright to the bulk of the code, and
take control of all of the promotional activities for Evergreen while
private individuals and/or vendors have complete control over what happens
to the Evergreen code in the future.  I will leave this as an unresolved
point until the group has worked through this issue.   

 

Sylvia Watson

Indiana State Library

(ph)  317.232.3735

 

 

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