[Evergreen-governance-l] Basic rules of governance draft

[Lori Bowen Ayre]

Dan++ and Galen++

On Mon, Feb 28, 2011 at 6:19 AM, Galen Charlton <gmc at esilibrary.com> wrote:

> Hi Dan,
>
> On Feb 25, 2011, at 4:31 PM, Dan Scott wrote:
> > As promised at the last Governance Committee meeting, I've drafted a
> > Rules of Governance document that attempts to reflect our current
> > reality (we're bootstrapping an Oversight Board for the Evergreen
> > software project so that we can join the Software Conservancy as a
> > member in a fiscal sponsorship agreement) with some additional structure
> > (Chair, Vice-Chair, Secretary) and some minimalist rules for how the
> > rules of governance can be amended. This draft also asserts that the
> > Board is is responsible for the overall policy and direction of the
> > Project, and that the Board does not generally implement practices, but
> > instead relies on the recognized community leadership within the
> > Project to do so. (I've adapted some of this text from the Fedora
> > Project board document, as noted in the license statement at the
> > bottom).
>
> Thank you for putting this together.  As a minimalistic set of rules that
> would allow us to enjoy the benefits of membership in the SFC while giving
> us (and more importantly, members of the Evergreen Project as as whole) time
> to hash out the broader governance issues, I think your proposal provides a
> way forward.  However, I do think it it is important to ensure that there is
> a deadline given for that discussion, as otherwise the board in theory could
> perpetuate itself indefinitely without settling those issues or being
> subject to any kind of election by the broader membership of the project,
> however it gets defined in the end.
>
> Consequently, I propose the following new section:
>
> "2.10 Transition to General Rules of Governance and General Elections
>
> By the end of the 2012 Evergreen International Conference or 30 April 2012,
> whichever comes sooner, the Board will have promulgated rules of governance
> for this Board and the Evergreen Project to be presented for approval by the
> general membership of the Evergreen Project during the conference.  At that
> same time, the board will designate at least 1/3 of its seats to be filled
> by general election at the 2012 conference."
>
> Also, as a nitpick, I think the proposed meeting notice period of 36 hours
> is a bit too short.  I think 72 hours would be better, as it gives adequate
> notice if there is some emergency that requires a meeting to be called for a
> Monday.
>
> Regards,
>
> Galen
> --
> Galen Charlton
> VP, Data Services
> Equinox Software, Inc. / Your Library's Guide to Open Source
> email:  gmc at esilibrary.com
> direct: +1 352-215-7548
> skype:  gmcharlt
> web:    http://www.esilibrary.com/
>
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>



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Lori Bowen Ayre // Library Technology Consultant
The Galecia Group // www.galecia.com
(707) 763-6869 // Lori.Ayre at galecia.com

<Lori.Ayre at galecia.com>Specializing in open source ILS solutions, RFID,
filtering,
workflow optimization, and materials handling
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