[evergreen-outreach] Update on annual survey
Kathy Lussier
klussier at masslnc.org
Tue Jan 2 12:20:50 EST 2018
Hi all,
Sorry for the late response, but it turns out I did a great job of
staying away from e-mail while I was on vacation.
> Kathy. I've used Google forms in the past, with good success (as
> long as you don't mind Google owning your stuff ......)
Given that we are not collecting personal information here, I'm not as
concerned about Google owning it as I might otherwise be.
> I presume you'd send this out to each of the known consortia as an
> email link?
>
We generally send this out to the Evergreen general list, post it to the
blog, and also share it via Facebook/Google+/Twitter. Previously, after
we've sent out reminders and notice that known libraries/consortia are
missing from the survey results, we contact these groups individually to
try to get their information. There are always several
libraries/consortia that don't respond and, in those cases, we fill in
known information so that there numbers can be counted. We generally can
get a good idea of the number of systems/branches by looking at their
public catalog, but we have no way of knowing what their user population
is or their number of registered patrons. In the end, the results
included in the annual report end up being a best estimate.
When we do this again next year, since we will have the previous year's
results and the 'edit' link, we will send the link to the e-mail address
that was used the previous year.
> Before doing this, would edits be considered?
Once a user submits their information, they will receive a link via
e-mail that will allow them to edit their response.
> I think my only other comment would be that, in order for someone to
> be able to edit their responses, they have to create a Google ID.
> This probably isn't an issue for most, but might be for some.
Actually, I did some testing on this when I was setting up the form. You
do not need to be logged in with a Google account to edit the response.
The unique URL is what allows the user to edit the form data. I was
surprised too.
I'll send the survey out to the community today so that we can get
started on collecting this information.
Thanks!
Kathy
On 12/16/2017 11:09 AM, Ruth Frasur wrote:
> I'm a fan of Google forms, with the caveat that Chris mentioned (if
> you don't mind Google "owning" your stuff - parenthesis mine). I
> think my only other comment would be that, in order for someone to be
> able to edit their responses, they have to create a Google ID. This
> probably isn't an issue for most, but might be for some.
>
> On Fri, Dec 15, 2017 at 6:50 PM, Chris Maas <chrism at roadrunner.com
> <mailto:chrism at roadrunner.com>> wrote:
>
> Kathy. I've used Google forms in the past, with good success (as
> long as you don't mind Google owning your stuff ......)
>
> I presume you'd send this out to each of the known consortia as an
> email link?
>
> Before doing this, would edits be considered?
>
> Chris Maas
>
> 207-924-4553 <tel:%28207%29%20924-4553>
>
> Chris Maas
> (207) 924-4553 <tel:%28207%29%20924-4553>
>
> On Fri, Dec 15, 2017 at 4:25 PM, Kathy Lussier
> <klussier at masslnc.org <mailto:klussier at masslnc.org>> wrote:
>
> Hi all,
>
> As I mentioned on our last Outreach Committee call, I wanted
> to look at various WordPress plugins to possibly handle the
> community survey this year. My goal was to have a platform
> where participants could enter data for this year and then
> have a way to easily edit their data in subsequent years so
> that they don't need to re-enter the same information from
> year to year. Another secondary goal was that, if we entered
> this data on the Evergreen web site, we might possibly be able
> to utilize in a directory of Evergreen libraries that might be
> a little more up to date than what's available on the wiki.
>
> Rogan had previously looked for a plugin, and I have to concur
> with his opinion that there isn't anything that fits the bill.
>
> I originally looked at directory plug-ins, but most don't
> allow customization of the fields without an additional,
> annual licensing cost. The most promising one I found was
> called Business Directory Plugins, and I think it might be
> worth investigating if we ever do host a library directory on
> the Evergreen site, but it seemed to be a little more than
> what we needed for the purposes of the annual survey.
>
> I also looked at form plugins, which allow customizations, but
> they really didn't provide a way for users to update their
> information at annual survey time.
>
> However, I think I may have found a good solution by using
> Google forms. I created a form that allows users to go back
> and edit their entries at a later time. The link to edit the
> entry is included in a confirmation e-mail, which most people
> will probably delete by the time we send out the survey again
> next year. However, I found a script that will generate those
> edit links and add them to the spreadsheet where the Google
> form results are stored. When we send the survey out next
> year, then, we can send this link directly to the person who
> filled out the form the previous year and ask them to update
> their information. If there are new questions on the form,
> they can also answer those. If nothing has changed, they just
> need to click in a checkbox and submit the form as is. What do
> you think?
>
> The draft survey is available at
> https://goo.gl/forms/q4s12wQJ3eLnQNfe2
> <https://goo.gl/forms/q4s12wQJ3eLnQNfe2>. It's about the same
> as it was last year, with the addition of an e-mail field and
> a question on number of registered users, as we discussed on
> the call. I added the e-mail field to facilitate the process
> described in my last paragraph.
>
> Feel free to let me know if you have any feedback on the
> survey itself or on how I would like to use Google forms.
>
> Thank you and happy holidays!
>
> Kathy
>
> --
> Kathy Lussier
> Project Coordinator
> Massachusetts Library Network Cooperative
> (508) 343-0128 <tel:%28508%29%20343-0128>
> klussier at masslnc.org <mailto:klussier at masslnc.org>
> Twitter: http://www.twitter.com/kmlussier
> <http://www.twitter.com/kmlussier>
>
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> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
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--
Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 343-0128
klussier at masslnc.org
Twitter: http://www.twitter.com/kmlussier
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