<div dir="ltr">Okay, another question...the AV company does not invoice, you have to pay with a credit card. Should I just put it on my card and then turn in the receipt for reimbursement? Does someone from the Board need to do that instead? Not sure how the money stuff works right now.<div><br></div><div>Debbie</div><div><br clear="all"><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div dir="ltr">Debbie Luchenbill<div>Evergreen Coordinator</div><div>MOBIUS</div><div>111 E. Broadway, Ste. 220</div><div>Columbia, MO 65203</div><div><a href="mailto:deborah@mobiusconsortium.org" target="_blank">debbie@mobiusconsortium.org</a></div><div>573-234-4914</div><div><a href="http://mobiusconsortium.org" style="font-size:12.8px" target="_blank">https://mobiusconsortium.org</a><br></div><div>Missouri Evergreen Help Desk: <a href="mailto:help@mobiusconsortium.org" target="_blank">help@mobiusconsortium.org</a> / <span style="font-size:12.8px">877-312-3517</span></div><div><a href="http://libraries.missourievergreen.org/" style="font-size:12.8px" target="_blank">http://libraries.missourievergreen.org</a><span style="font-size:12.8px"><br></span></div><div>Pronouns: She/Her/Hers</div></div></div></div></div></div></div></div></div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Mon, Jun 3, 2019 at 10:01 AM Deborah Luchenbill <<a href="mailto:deborah@mobiusconsortium.org">deborah@mobiusconsortium.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr">Well, and if we don't have to pay for the PA system, with the 30% surcharge, that's less than the $845, so we'd be okay without moving any money around.<div><br></div><div><br clear="all"><div><div dir="ltr" class="gmail-m_7836275142162241733gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div dir="ltr">Debbie Luchenbill<div>Evergreen Coordinator</div><div>MOBIUS</div><div>111 E. Broadway, Ste. 220</div><div>Columbia, MO 65203</div><div><a href="mailto:deborah@mobiusconsortium.org" target="_blank">debbie@mobiusconsortium.org</a></div><div>573-234-4914</div><div><a href="http://mobiusconsortium.org" style="font-size:12.8px" target="_blank">https://mobiusconsortium.org</a><br></div><div>Missouri Evergreen Help Desk: <a href="mailto:help@mobiusconsortium.org" target="_blank">help@mobiusconsortium.org</a> / <span style="font-size:12.8px">877-312-3517</span></div><div><a href="http://libraries.missourievergreen.org/" style="font-size:12.8px" target="_blank">http://libraries.missourievergreen.org</a><span style="font-size:12.8px"><br></span></div><div>Pronouns: She/Her/Hers</div></div></div></div></div></div></div></div></div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Mon, Jun 3, 2019 at 9:41 AM <<a href="mailto:rogan.hamby@gmail.com" target="_blank">rogan.hamby@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr">My suspicion is that we're OK to move things between line items but since I know that Kathy went to them to verify on each line item move I do want to make sure they're aware we are doing that and have complete transparency. Blindly guessing I'd suspect that the board doesn't want to have to consider and vote on tiny in budget adjustments but I don't want there to be surprises either. So, I'm OK with us going ahead and moving that and I will make sure to inform the board during the next update that we did that and if there are questions I'll address them. Let's add that to this week's agenda meeting too since I suspect long term the wiki's minutes will have more visibility than our emails will for documentation purposes. <div><br></div><div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Mon, Jun 3, 2019 at 10:25 AM Andrea Buntz Neiman <<a href="mailto:abneiman@equinoxinitiative.org" target="_blank">abneiman@equinoxinitiative.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr">Replying to Debbie about the equipment -- I'm glad we may not need to rent a PA system as well, it did seem a little silly to make each user of the room pay separately for a PA.<div><br></div><div>Replying to Rogan about the budget -- it looks to me that even though Kathy submitted a line item breakdown, the Board approved the whole amount with no discussion about the line items Do you think we're OK to move funds around between categories or should email the board for permission? Personally, I think since we're still under the total amount I think we're OK. I know the conference committee has a rule that any variance more than 10% has to go through the Board but I'm not sure we're under the same rule.</div><div><br></div><div>Regardless, if we feel we should get Board approval, we should do that ASAP (like today) so Debbie isn't delayed in filing the form.</div><div><br></div><div>ABN</div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Mon, Jun 3, 2019 at 8:14 AM <<a href="mailto:rogan.hamby@gmail.com" target="_blank">rogan.hamby@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr">Replying to the part about the trouble with the AV equipment at ALA last year the issue was that there were local union rules about that so it was a hard limit. The issue wasn't with ALA itself though ALA could have gotten in trouble with the union and thus host facilities. If I recall Kathy paid a certain amount out of pocket and asked for reimbursement. Not knowing these variables in advance I think we will have to assume that bringing our own equipment isn't viable. Historically, we have asked for a line item by line item from the board. However we've also seen that it's common for things to go up and down a little which has caused us to have to go back to the board frequently for little changes. I'm inclined in the future to ask for a budget that we have the freedom to move things around within though submitted with the line items and a sincere best effort to estimate what the actual line items will be spent on and how much.<div><br></div><div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Fri, May 31, 2019 at 4:22 PM Deborah Luchenbill <<a href="mailto:deborah@mobiusconsortium.org" target="_blank">deborah@mobiusconsortium.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div>Thanks, Andrea! This is great information and seems like a good plan.</div><div><br></div>I did specifically ask the ALA person if we needed to order speakers if we were getting microphone(s) and she said "
You do not need to request speakers for the convention center rooms, however if there was a need, the av company will let you know." So I don't think it's a bad idea to plan for it, just in case.<div><br></div><div>I'm in favor of two handheld mics with table stands, because that gives the most flexibility to the speakers and moderator.</div><div><br></div><div><div><br></div><div><br clear="all"><div><div dir="ltr" class="gmail-m_7836275142162241733gmail-m_4434929297701269441gmail-m_2674029987746524508gmail-m_-3958351548360014601gmail-m_1566408761974996976m_-7174637091177059800gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div dir="ltr">Debbie Luchenbill<div>Evergreen Coordinator</div><div>MOBIUS</div><div>111 E. Broadway, Ste. 220</div><div>Columbia, MO 65203</div><div><a href="mailto:deborah@mobiusconsortium.org" target="_blank">debbie@mobiusconsortium.org</a></div><div>573-234-4914</div><div><a href="http://mobiusconsortium.org" style="font-size:12.8px" target="_blank">https://mobiusconsortium.org</a><br></div><div>Missouri Evergreen Help Desk: <a href="mailto:help@mobiusconsortium.org" target="_blank">help@mobiusconsortium.org</a> / <span style="font-size:12.8px">877-312-3517</span></div><div><a href="http://libraries.missourievergreen.org/" style="font-size:12.8px" target="_blank">http://libraries.missourievergreen.org</a><span style="font-size:12.8px"><br></span></div><div>Pronouns: She/Her/Hers</div></div></div></div></div></div></div></div></div><br></div></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Fri, May 31, 2019 at 3:04 PM Andrea Buntz Neiman <<a href="mailto:abneiman@equinoxinitiative.org" target="_blank">abneiman@equinoxinitiative.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr">Noting that it appears the pricing does not include the 30% service charge, but since Bibliomation sponsored the report printing, we do have some extra budget room.<div><br></div><div>I do not know if we need to get approval from the Board to move funds among requested line items.</div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Fri, May 31, 2019 at 3:58 PM Andrea Buntz Neiman <<a href="mailto:abneiman@equinoxinitiative.org" target="_blank">abneiman@equinoxinitiative.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div>Hi all,</div><div><br></div><div>Kathy made a general budget request for the Outreach Committee detailed in this spreadsheet:<br></div><div><a href="https://docs.google.com/spreadsheets/d/1oScw-NHXwFnNx5O8rLxtt9UTnn2BmsIYPjuLPe0Blds/edit?usp=sharing" target="_blank">https://docs.google.com/spreadsheets/d/1oScw-NHXwFnNx5O8rLxtt9UTnn2BmsIYPjuLPe0Blds/edit?usp=sharing</a><br></div><div><br></div><div>It was approved in the September 2018 EOB Meeting:</div><div><a href="http://evergreen-ils.org/meetings/evergreen/2018/evergreen.2018-09-20-14.02.html" target="_blank">http://evergreen-ils.org/meetings/evergreen/2018/evergreen.2018-09-20-14.02.html</a> </div><div><br></div><div>$845 was approved for the ALA Conference, and it appears Kathy did her homework -- shocking, I know :)</div><div><br></div><div>It looks like we're require to get a PA package with any mic, so, here's my proposal for a total of $845 precisely:</div><div><br></div><div>$475 Screen, Projector, & Projector Stand (up to 75 people)</div><div>$300 PA Sound System (includes 2 Speakers w/ stands and console)</div><div>$70 Wired Handheld Microphone with table stand (2 @ $35 each)<b></b></div><div><br></div><div>We could swap one of the Wired Handhelds for a podium mic for $30.</div><div><br></div><div>Thoughts?</div><div><br></div><div>ABN</div><div><br></div><div><br></div><div><br></div><div><br></div><div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Fri, May 31, 2019 at 3:28 PM Deborah Luchenbill <<a href="mailto:deborah@mobiusconsortium.org" target="_blank">deborah@mobiusconsortium.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr">Hi all,<div><br></div><div>We are making final preparations for our ALA program, which is going well. When we got the room confirmations from ALA, the email included the order form for A/V. I double-checked with our ALA contact that we actually have to fill out an A/V form for one session and she said yes, we do. </div><div><br></div><div>Kathy had told Amy and me that she'd requested some money from the EOB this year to cover A/V, after that year we got in trouble for bringing our own, but she hadn't said how much. Anyone know?</div><div><br></div><div>I'm attaching the form here, in case anyone wants to look at it. It's due on June 6 and I think we're meeting again on the 5th (?) but that seemed a little too close to the wire to me, so I thought I'd bring it up here. Projector, screen, and at least one handheld/table microphone seem like the basics. We have a moderator and three panelists (aiming for four) and plan on a relatively informal conversation style, rather than formal presentations. Does that sound good? Any other thoughts about what we should order? </div><div><br></div><div>Thanks,</div><div>Debbie</div><div> <br clear="all"><div><div dir="ltr" class="gmail-m_7836275142162241733gmail-m_4434929297701269441gmail-m_2674029987746524508gmail-m_-3958351548360014601gmail-m_1566408761974996976gmail-m_-7174637091177059800gmail-m_1755554152812068457gmail-m_-8589741572525279337gmail-m_2395216390437749292gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div dir="ltr">Debbie Luchenbill<div>Evergreen Coordinator</div><div>MOBIUS</div><div>111 E. Broadway, Ste. 220</div><div>Columbia, MO 65203</div><div><a href="mailto:deborah@mobiusconsortium.org" target="_blank">debbie@mobiusconsortium.org</a></div><div>573-234-4914</div><div><a href="http://mobiusconsortium.org" style="font-size:12.8px" target="_blank">https://mobiusconsortium.org</a><br></div><div>Missouri Evergreen Help Desk: <a href="mailto:help@mobiusconsortium.org" target="_blank">help@mobiusconsortium.org</a> / <span style="font-size:12.8px">877-312-3517</span></div><div><a href="http://libraries.missourievergreen.org/" style="font-size:12.8px" target="_blank">http://libraries.missourievergreen.org</a><span style="font-size:12.8px"><br></span></div><div>Pronouns: She/Her/Hers</div></div></div></div></div></div></div></div></div></div></div>
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</blockquote></div><br clear="all"><div><br></div>-- <br><div dir="ltr" class="gmail-m_7836275142162241733gmail-m_4434929297701269441gmail-m_2674029987746524508gmail-m_-3958351548360014601gmail-m_1566408761974996976gmail-m_-7174637091177059800gmail-m_1755554152812068457gmail-m_-8589741572525279337gmail_signature"><div dir="ltr"><div><div dir="ltr"><div style="color:rgb(136,136,136);font-size:12.8px"><span style="font-size:12.8px">Andrea Buntz Neiman</span><br></div><div style="color:rgb(136,136,136);font-size:12.8px">Project Manager for Software Development</div><div style="color:rgb(136,136,136);font-size:12.8px">Equinox Open Library Initiative</div><div style="color:rgb(136,136,136);font-size:12.8px"><a href="mailto:abneiman@equinoxinitiative.org" target="_blank">abneiman@equinoxinitiative.org</a></div><div style="color:rgb(136,136,136);font-size:12.8px"><span style="font-size:12.8px">1-877-OPEN-ILS </span><span style="font-size:12.8px">(673-6457) x5583</span><br></div><div><font color="#1155cc"><u><a href="http://www.equinoxinitiative.org" target="_blank">www.equinoxinitiative.org</a></u></font><br></div></div></div></div></div>
</blockquote></div><br clear="all"><div><br></div>-- <br><div dir="ltr" class="gmail-m_7836275142162241733gmail-m_4434929297701269441gmail-m_2674029987746524508gmail-m_-3958351548360014601gmail-m_1566408761974996976gmail-m_-7174637091177059800gmail-m_1755554152812068457gmail_signature"><div dir="ltr"><div><div dir="ltr"><div style="color:rgb(136,136,136);font-size:12.8px"><span style="font-size:12.8px">Andrea Buntz Neiman</span><br></div><div style="color:rgb(136,136,136);font-size:12.8px">Project Manager for Software Development</div><div style="color:rgb(136,136,136);font-size:12.8px">Equinox Open Library Initiative</div><div style="color:rgb(136,136,136);font-size:12.8px"><a href="mailto:abneiman@equinoxinitiative.org" target="_blank">abneiman@equinoxinitiative.org</a></div><div style="color:rgb(136,136,136);font-size:12.8px"><span style="font-size:12.8px">1-877-OPEN-ILS </span><span style="font-size:12.8px">(673-6457) x5583</span><br></div><div><font color="#1155cc"><u><a href="http://www.equinoxinitiative.org" target="_blank">www.equinoxinitiative.org</a></u></font><br></div></div></div></div></div>
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