[Evergreen-web-team] 9/1 Meeting Notes -- and homework for everyone!

[Jim Craner]

Hi everyone,

We had a great discussion today about the future of the Web Team and what that may look like.  Please review these 
(brief) notes and do the homework assignment listed at the end -- our goal is to have a very active conversation on the 
Web Team mailing list over the next two weeks about this.

Thanks!
Jim

Attending: John, June, Jim, Kathy, Roni, Amy, Steve, Kate

** Importance of "Creation of formal website team" recommendation

* Who can change/edit?  Authority?
* Promote people changing/editing/adding content
* Who is vetting changes?  Little technical errors get fixed via wiki/commenting mechanisms.  Big changes are arrived at 
via Web Team consensus with community input where appropriate.

* Going forward: loosey-goosey or formal team?  Formal team is requirement for the Big changes (implementing 
centralized platform) but policies/efforts can be formalized 

* Count the changes Anoop made based on input from the Existing Site Improvement Committee as a big success for 
our efforts!

* Oversight Board?  Governance Committee?  Answer: oversight entities are deliberately going hands-off so don't 
expect top-down strategy.

* Hackfest at annual conference -- Web team spends the year figuring out what could be done by a team in a concerted 
effort at an annual Website Hackfest and what stuff they can just do as small chunks throughout the year themselves.

* Management spectrum: gatekeepers vs. cheerleaders/facilitators

*** Homework: write a 1-4 paragraph narrative of what you see the Web Team's structure, processes/policies, and 
activities look like going forward.  Submit this to the Web Team list for discussion and comment on everyone else's 
narrative so that a rough consensus is arrived at before our next meeting.

*** Next meeting (tentative pending Anoop's ability to attend) is Thursday, September 15th, same time (1100pdt / 
1200mdt / 1300cdt / 1400edt).

Thanks,
Jim

>  -------Original Message-------
>  From: Jim Craner <jim at chicagotech.org>
>  To: evergreen-web-team at list.evergreen-ils.org <evergreen-web-team at list.evergreen-ils.org>
>  Subject: [Evergreen-web-team] Today's meeting - agenda and info
>  Sent: 01 Sep '11 11:24
>  
>  Hi everyone,
>  
>  We're having our "welcome back" EG Website planning meeting in a couple of hours.  Info and draft agenda below!
>  
>  2:00pm EST /11:00am PST
>  Conference call number 866-365-4406 / 3693433#
>  
>  Webteam Wiki page:
>  http://www.evergreen-ils.org/dokuwiki/doku.php?id=webteam
>  
>  Webteam Draft "Big Web Plan Doc" page:
>  http://www.evergreen-ils.org/dokuwiki/doku.php?id=webteam:webplan:2011
>  
>  Webteam's Recommendations page:
>  http://www.evergreen-ils.org/dokuwiki/doku.php?id=webteam:webplan:2011:section6_recommendations
>  
>  (Note: there are two sections on the Recommendations page that we'll discuss - "People & Process" and "Website")
>  
>  Newest Visual Aids for the "Website Recommendations" section are here:
>  http://www.evergreen-ils.org/dokuwiki/doku.php?id=webteam:webplan:2011:section6_recommendations&#files
>  
>  Talk to you soon!
>  Thanks,
>  Jim
>  _______________________________________________
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>  Evergreen-web-team at list.evergreen-ils.org
>  http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-web-team
>