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<p class="MsoNormal">FYI – This is the email about the proposed guidelines that came up in last week’s web team meeting. I don’t think this is quite what we’re looking for in the Participation Guidelines for Evergreen Communication Channels. I sense
that that should be more generalized and more succinct. I’ll work on a draft of that next and send it to this group.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Regards,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">June<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Rayner, June
<br>
<b>Sent:</b> Wednesday, November 24, 2010 11:17 AM<br>
<b>To:</b> open-ils-general@list.georgialibraries.org<br>
<b>Subject:</b> Evergreen Communications Committee - Proposed Working Group Communication Guidelines<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Introduction:</span></b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> the Evergreen Communications committee has been discussing
how to help both working groups and committees communicate within their group and also with the Evergreen community at large. The thinking is to establish best practices for communications and to save working groups from having to “start from scratch.” These
are proposed guidelines only. <b>We would like your feedback</b>. The Communications Committee will follow the guidelines that are agreed upon and we will post information on
<a href="http://evergreen-ils.org" target="_blank">evergreen-ils.org</a> for other working groups to use.</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> </span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Proposed Working Group Guidelines </span></b><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">What are Working Groups: Any group formed to complete a task or take responsibility for Evergreen community work. This includes both standing committees and project
based task groups that will disband when the project is completed.</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> </span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Where to Post Information about Your Group:</span></b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">
</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Add information about your group to the Evergreen Wiki (<a href="http://evergreen-ils.org/dokuwiki/doku.php" target="_blank">http://evergreen-ils.org/dokuwiki/doku.php</a>.) Contact
Jason Etheridge (<a href="mailto:jason@esilibrary.com" target="_blank">jason@esilibrary.com</a>)<i> </i>if you can’t edit this page yourself.</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> </span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Include the following information:</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">· The name of your group</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">· Contact info for your group</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">· A summary of the group’s goal or purpose</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">· Whether this is an ongoing group, or a project based task force</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">· A link to a site where working documents are posted.</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">· If you’re looking for help, a description of the type of help you need</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> </span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Internal communications:</span></b><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">If you want to use a mailing list for internal communication, contact
<i>Chris Sharp (<a href="mailto:csharp@georgialibraries.org" target="_blank">csharp@georgialibraries.org</a>)</i> to create a list. Use this list for internal communications within the group</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Post information to the Evergreen General list about your group at the following points:</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">· When the group starts work</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">· When there are meeting minutes to post</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">· When soliciting feedback from the community at large</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">· When major project milestones are reached</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> </span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Working documents:</span></b><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">· Keep your working documents posted on your working group wiki page. If they are not stored there, provide a link to your document repository from the wiki page.</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">· Everyone should be able to read the documents on your site.</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="FR" style="font-size:10.0pt;font-family:"Arial","sans-serif"">June Rayner<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR" style="font-size:10.0pt;font-family:"Arial","sans-serif"">ILS Application Team<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR" style="font-size:10.0pt;font-family:"Arial","sans-serif"">eiNetwork<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR" style="font-size:10.0pt;font-family:"Arial","sans-serif""><a href="mailto:raynerj@einetwork.net">raynerj@einetwork.net</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">412-622-1941</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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