SPAM: Re: [OPEN-ILS-DEV] Thinking about receiving

[Lori Bowen Ayre]

I'll try again to chime into this thread...I think my last message was blocked.

I'm going to jump in here and suggest that someone needs to get
familiar with ASN (advanced shipment notificiation) which allows the
libraries to electronically receive their materials rather than having
to check in each item one at a time.  Essentially, once the shipment
contents is verified (one order or partial orders), the items
represented on the packing slip can be uploaded using the ASN process.
 Ingram can do this and I don't know about others.  The problem, as
usual, is on the ILS side.

I don't know much more than that but I can refer you to a document at

http://www.pubnet.org/community/EDI.pdf

that may help. I can also refer you to at least one person I know of
(on the front lines) who has been watching this for some time and may
have some insights.

Let me know if I can help further.

Lori Ayre
The Galecia Group

On Sun, Jul 27, 2008 at 6:51 AM, Bill Erickson <erickson at esilibrary.com> wrote:
> On Thursday 24 July 2008 8:54 David J. Fiander wrote:
>> Receiving needs to be efficient, since it's most definitely a
>> materials handling process above everything else.
>>
>> Imagine that the staff have opened a box and dug out the packing
>> slip / invoice.
>>
>> Once they've checked that against the contents of the box against the
>> slip, they're ready to start checking materials into the system.
>>
>> They go to the receiving screen, which comes up with today's date,
>> which will be used as the "actual received date" in the acqlids that
>> are updated.
>>
>> In order to properly track things, the acqlid should probably have an
>> invoice # field.  On the receiving screen, there will be a field at
>> the top into which the staff member enters the current invoice
>> number, which will then be applied to all the acqlids that are updated.
>>
>> The primary field on the receiving screen is an ISBN input field. The
>> staff scan the ISBN barcode on each item, which pulls up the
>> corresponding JUB.
>
> This seems like a reasonable approach.  I guess this screen will also have a
> box for ISSN, etc.
>
> I think it would also be good to support using the PO as the receiving entry
> point.  Assuming the PO number is included with the invoice, staff can pull
> up the PO by ID and mark all items or individual items as received.
>
> Dan S. also submitted a work flow at
>
> http://open-ils.org/dokuwiki/doku.php?id=acq:scenarios:receiving_monographs
>
> -b
>
> --
> Bill Erickson
> | VP, Software Development & Integration
> | Equinox Software, Inc. / The Evergreen Experts
> | phone: 877-OPEN-ILS (673-6457)
> | email: erickson at esilibrary.com
> | web: http://esilibrary.com
>