[OPEN-ILS-DEV] Questions about Locations

[Frances Dean McNamara]

I tried to post this to the General List but I think it didn't take, so
I'm trying here.  We are installing.  Hanging up a little over step 23
getting ejabberd going.

 

am using the Evergreen demo database with the staff client.  If I call
up a bib and do Action Holdings Maintenance, then add or look at a Item
Attributes for an item, I see attributes for "Shelving Location" and
"Circulation Library" and "Owning library: Call no."  I am not sure how
these terms would apply to our collection.

 

We have a university library that actually "owns" all of the materials,
and patrons can use any of the university libraries.  We call that UC
for University of Chicago Library.

 

Then we have Locations for the separate physical libraries on campus, a
Law library, Science library, Main Library, etc.  We also have a Special
Collections library that is located physically in the Main library
building but the collections are separate.  In most systems these would
be Circulating Locations since circ runs off the open/closed schedule
for that physical location.  Within a physical location we have what are
called Collections in our current systems.  So a book will be in the
Main library, in the Bookstacks collection, or in the Fourth Floor
Reading Room collection, or the Reserve collection shelved behind the
circ desk, etc.  We have 160 "collections" in our current system.

 

In Evergreen, would those collections be Shelving Locations?  Or
Circulation Library?  We actually really need to show these in the OPAC
because that's how people look at the screen and then know where to go
to get the book.  Quite a few of them are Special Collections
collections and it is always staff who go get the book, but in other
places there are open shelves.  But we have a lot fewer Circulating
Locations and would want to use those to set up circulation rules.

 

How would we set up in Evergreen?  I am thinking we would need Location
types of University, Location, Collection.  But when we go to create
items wouldn't they need to have both the location and collection in
them?  Or only the collection, since that would be an org unit UNDER the
org unit for a specific Library?  Would the Collection go in the
Shelving Location?  Or Circulation Library?

 

An example hierarchy:

 

            University of Chicago

 

                        Regenstein        

                                                Reserves

                                                Reading Room First Floor

                                                Reading Room Second
Floor, etc.

                                                Periodicals

                                                Recordings

                                                5th Floor Middle East
Microforms

                                                3rd Floor Microforms

                                                etc.

 

                        Law

                                                Reserves

                                                Reference

                                                Periodicals

                                                Microforms

                                                Sharp Collection

                                                Storage

                                                etc.

 

 

What would be the best way to set this up?

 

Frances McNamara

University of Chicago  

 

 

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