[OPEN-ILS-DEV] Trying to figure out importing records

[Anne Andres]

This is what we did for importing records from BookWhere or a similar
copy cataloguing tool. 
First download your records and save to a file, and then upload to
Evergreen using the MARC Batch Import/Export
See below.



BOOKWHERE DOWNLOADS
(Evergreen Uploads)

Downloading from Bookwhere:

1.      Highlight all records to be saved in Bookwhere (hold 'SHIFT'
key, and arrow up or down).

2.      Click on 'FILE EXPORT' (blue icon at top of screen)

3.      Save in: C: Documents and Settings\All Users\Shared
Documents\Bookwhere\Session Files

4.      File name: EXPORT 1 - choose a new number for every 10 items
(e.g. EXPORT 2, EXPORT 3.....)

a.      Save type as MARC Format
b.      Save
c.      'OK'


Uploading to Evergreen:

1.      Select 'Cataloguing' tab at top of screen

2.      Scroll down and select 'MARC Batch Import/Export' (see example
on following page) - there is a short delay

a.      Record Type - Bibliographic Records
b.      Create a new upload Queue 'Export 1' or Add to an Existing
Queue.
c.      Auto-Import Non-Colliding Records - leave blank
d.      Select a Record Source - 'System Local'
e.      Browse for file (C: Documents and Settings\All Users\Shared
Documents\Bookwhere\Session Files\EXPORT 1)
f.      Select 'EXPORT 1'
g.      Click 'Open'
h.      Click 'Upload'

3.      Select records for import by checking the box in front of the
record.
a.      Go to 'Actions' box' and choose 'Import selected' or 'Import
all' from the drop-down screen

4.      Records are now imported into Evergreen!

5.      Delete Export 1 file when export is complete.




Anne Andres
Associate Librarian, Columbia Bible College
2940 Clearbrook Road, Abbotsford, B.C.
CANADA V2T 2Z8
Tel: (604) 853-3567 ext. 334
Fax (604) 853-3063
email: anne.andres at columbiabc.edu
Website: www.columbiabc.edu/library/
 
 
 
 















-----Original Message-----
From: open-ils-dev-bounces at list.georgialibraries.org
[mailto:open-ils-dev-bounces at list.georgialibraries.org] On Behalf Of
Raymond Norton
Sent: 09/03/2009 4:23 PM
To: Evergreen Development Discussion List
Subject: [OPEN-ILS-DEV] Trying to figure out importing records

I'm going through the documentation on importing records into Evergreen,
and trying to grasp how it works, in the midst of working night and day
to get our school districts ready for Tuesday.

Does someone have the patience to give me a step by step on preparing,
and importing the book information below?

It would save me hours of trying to figure it out for myself.

I know that one of our library helpers is asking if there is a place to
add descriptions, notes, and comments too.


Where the Red Fern Grows
Author  Wilson Rawls
Country         United States
Language        English
Genre(s)        Children's novel
Publisher       Doubleday
Publication date        1961
Media type      Print (Hardcover)
Pages   245 pp
ISBN    ISBN 0-440-22814-X

##############################################

My Side of the Mountain
Author  Jean Craighead George
Country         United States
Language        English
Genre(s)        Children's literature
Publisher       Tell me more
Publication date        1959
Pages   208
ISBN    ISBN 0140348107
Followed by     On the Far Side of the Mountain




Thank you in advance!

Raymond



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