[OPEN-ILS-GENERAL] Phone Conference for Evergreen Users

[Hardy, Elaine]

If by barcode you mean the ISBN/UPC/EAN barcode on some books -- ISBNs are not what we call matching points. Publishers can and do re-use ISBNs so using them to match is fraught with peril. Also, MARC records can have multiple ISBNS or no ISBNs. Not all books have that barcode, although their may be an ISBN elsewhere (verso of title page, for example). 

There are multiple sources of MARC records, some free, some costly. The Library of Congress (LC or DLC) has a website for Z39.50 access to their and other library catalogs at http://www.loc.gov/z3950/. One of the problems you may encounter with many of these sources, including LC is that the collections will not be geared to K-12, so you may not find matching records to the title in your collection. 

There are also MARC21 documentation at the LC website -- http://www.loc.gov/marc/ as well as at OCLC's -- http://www.oclc.org/bibformats/ 

Your really need basic cataloging training before you understand how to add records to the system. It isn't necessary for the trainer to know Evergreen. But you need to understand what you are looking at in order to be able to assess the best method to input records into a bibliographic database in Evergreen for your libraries. If you have not done so, you could try your state library in Minnesota to see if there is someone there could help. I can try to answer some of your questions off list or even over the phone, but I think we will be able to get just so far in either of those methods. 




Elaine 


J. Elaine Hardy 
PINES Bibliographic Projects & Metadata Manager 
Georgia Public Library Service 
1800 Century Place, Ste 150 
Atlanta, Ga. 30345-4304 

404.235-7128 
404.235-7201, fax 
ehardy at georgialibraries.org 
www.georgialibraries.org 
www.georgialibraries.org/pines 

----- Original Message ----- 
From: "Raymond Norton" <admin at lctn.org> 
To: "Evergreen Discussion Group" <open-ils-general at list.georgialibraries.org> 
Sent: Tuesday, September 22, 2009 3:28:09 PM GMT -05:00 US/Canada Eastern 
Subject: Re: [OPEN-ILS-GENERAL] Phone Conference for Evergreen Users 

This is a first library for a fledgling school (k-6). I am the resident 
expert on everything, including areas I know nothing about, like library 
systems. I need to gain enough of an understanding to train others how 
to add records, and work with patrons. I have contacted a library system 
expert in our region to help me become familiar with terms, and 
processes (they know nothing about Evergreen). For now, I am attempting 
to learn the steps involved with each of the different methods used to 
add bib records correctly into the system. From the little bit I know 
this can be done by hand, a free marc site, or an import file. I am 
trying to discover the details of each method, including how to 
associate each record with a barcode. I should be able to get the ball 
rolling with one example per method. 

I realize this may be off-topic as far as some are concerned, and 
require multiple questions and answers, which is why I would be glad to 
take my conversation off-list, if that is appropriate. 

Hardy, Elaine wrote: 
> Raymond, 
> 
> I went back through your messages (I am very far behind on my lists) and 
> think the reason you have had so few answers is that we just don't know 
> where to start. I did look at your first question when it came through 
> and knew I could not answer in a single email. It appears from your 
> questions that an answer would need to explain MARC formats as well as 
> cataloging rules -- and that is not possible over email. I apologize if 
> I am misunderstanding; but, it sounds as though your staff needs very 
> basic training in cataloging before they can begin to either enter 
> records into your bibliographic database or find a vendor as a source. 
> 
> Were your libraries automated before Evergreen? Is so, were they using 
> MARC records? Do they or the school systems have trained catalogers on 
> staff? If you do have catalogers on staff, I may be able to answer some 
> of their questions about the functionality of the cataloging module. 
> 
> 
> Elaine 
> ------------------------------------------------------------------------ 
> 
> J. Elaine Hardy 
> PINES Bibliographic Projects & Metadata Manager 
> Georgia Public Library Service 
> 1800 Century Place, Ste 150 
> Atlanta, Ga. 30345-4304 
> 
> 404.235-7128 
> 404.235-7201, fax 
> ehardy at georgialibraries.org 
> www.georgialibraries.org 
> www.georgialibraries.org/pines <http://www.georgialibraries.org/pines> 
> 
> 
> ----- Original Message ----- 
> From: "Raymond Norton" <admin at lctn.org> 
> To: "Evergreen Discussion Group" 
> <open-ils-general at list.georgialibraries.org> 
> Sent: Tuesday, September 22, 2009 1:36:45 PM GMT -05:00 US/Canada Eastern 
> Subject: Re: [OPEN-ILS-GENERAL] Phone Conference for Evergreen Users 
> 
> As a newbie I was hoping to get my questions answered on this list, but 
> have not gotten a response yet. Is it possible they will discuss the 
> basics of populating an Evergreen system with bib records, etc... during 
> the conference? 
> 
> 
> 
> -- 
> This message has been scanned for viruses and 
> dangerous content by *MailScanner* <http://www.mailscanner.info/>, and is 
> believed to be clean. 
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