[OPEN-ILS-GENERAL] ***SPAM*** RE: Now Accepting Proposals to Host the 2012 Evergreen Conference

[Rogan Hamby]

Austin, TX if I recall correctly.


-----Original Message-----
From: Georgette Rogers <GRogers at libertylakewa.gov>
To: Evergreen Discussion Group <open-ils-
general at list.georgialibraries.org>
Date: Tue, 15 Jun 2010 12:59:47 -0700
Subject: [OPEN-ILS-GENERAL] ***SPAM*** RE: Now Accepting Proposals to Host 
the	2012	Evergreen Conference

> When and Where is EG 2011??
> 
> Thanks
> 
> Georgette
> 
> Georgette Rogers
> Circulation Supervisor
> Liberty Lake Municipal Library
> 23123 E  Mission Ave
> Liberty Lake, WA 99019
> 509-435-0778
> 1-866-729-8507
> ________________________________
> From: open-ils-general-bounces at list.georgialibraries.org
> [open-ils-general-bounces at list.georgialibraries.org] On Behalf Of
> Cynthia Williamson [crwbookgirl at gmail.com]
> Sent: Tuesday, June 15, 2010 12:20 PM
> To: Evergreen Discussion Group
> Subject: [OPEN-ILS-GENERAL] Now Accepting Proposals to Host the 2012
> Evergreen Conference
> 
> Hello Evergreen Community.
> 
> The EG 2012 Conference Site Selection Committee is now accepting
> proposals to host the EG 2012 Conference.
> 
> Do you want to:
> 
>  *   Show off your city?
>  *   Showcase your library?
>  *   Demonstrate your Evergreen love, knowledge and committment and
> help spread that love, knowledge and committment?
> 
> If your answers are yes, yes, & yes then please respond to our request
> for proposals. The details and fine print follow.
> 
> Send your responses to
> eg-sites at open-ils.org<mailto:egsite at open-ils.org> by FRIDAY, JULY 30th,
> 2010 11:59pm EST. The committee will annouce their decision the week of
> September 1st.
> 
> 
> Site Nomination Process for the Evergreen International Conference
> 
> Established by members of the 2010 Site Nomination Committee, updated
> by the 2012 committee
> 
> 1. The Conference
> 
> The Evergreen International Conference takes place annually, usually
> during the month of April. Expected attendance is between 150 and 225
> attendees, representing Evergreen users, advocates, vendors, and others
> interested in Evergreen or open source. A varied program is offered,
> attempting to cover many aspects of Evergreen and appeal to developers,
> system administrators, managers, and front-end staff.
> 
> An attempt will be made to hold the conference in different regions of
> the United States to enable the wide-spread Evergreen community a
> chance to attend. Nominations from outside of the United States are not
> prohibited but the location should appeal to a wide number of Evergreen
> users and supporters.
> 
> Past Conference Websites: EG
> 2009<http://evergreen-ils.org/dokuwiki/doku.php?id=eg09:main> EG
> 2010<http://www.evergreen2010.org/>
> 
> Hosting a conference
> 
> Hosting a conference can be fun and very rewarding, but is also a lot
> of hard work. There are a number of crucial time-sensitive tasks, such
> as setting the conference dates and securing a venue, sponsorship
> recruitment, selecting speakers, and reviewing programs, and the final
> 90 days prior to the conference will be very busy for the site
> committee. A conference is also a fiscal commitment that involves
> building and staying within a very tight budget that allows
> registration costs to stay reasonable while providing an excellent
> conference experience for attendees, vendors, and other participants.
> 
> The call to host a conference goes out approximately 2 years in
> advance, just after a conference has occurred. The criteria and
> information (outlined below) are requested of all nominations and can
> be submitted in Word, Open Office, or any other human-readable format.
> 
> 2. The Proposal (NB: Please be as imaginative as you like in your
> proposal, the site selection committee is willing to consider
> variations on the following requirements as long as reasons for
> variations are made clear in your proposal)
> 
> Contact Information Required from all Potential Host Sites:
> 
>  *
> Name, organization, phone, and email of contact people
>  *
> Name(s) of primary contact(s) for Site Committee. These are the people
> who will take the lead in organizing the conference.
>  *
> Prior experience with hosting conferences
> 
> Requirements to be addressed in all Proposals
> 
> These should be outlined in as much detail as possible; including
> contact information for conference centers and hotels etc. to allow the
> Site Committee to investigate and confirm information provided.
> Proposals should include all likely sites.
> 
>  *
> A conference facility with an auditorium or similar space suitable for
> 150-250 persons
>  *
> Four or more breakout rooms for 50-80, a registration area, and space
> for between 10 and 15 exhibitors
>  *
> Include confirmed availability of all sites for the dates indicated
>  *
> The facility must have either a catering company or be able to prepare
> meals onsite
>  *
> Wireless network in the conference facility available to attendees free
> or sponsored by the conference
>  *
> A host or hosts willing to manage local arrangements
>  *
> A commitment to help keep attendee costs to a minimum (which may
> require a combination of cost-effective sites, savvy contract
> negotiations, and early, vigorous sponsorship recruitment)
>  *
> Usual cost of a return air trip to your city from the following cities:
> Atlanta GA, Grand Rapids MI, Columbia SC, Indianapolis IN, Austin TX,
> Boston MA, Hartford CT, Seattle WA, Toronto ON, Winnipeg MB, Vancouver
> BC, Dublin Ireland, Amsterdam, Holland, Yerevan, Armenia
> 
> Additional Desirable Qualities for Conference Sites
> 
>  *
> Reasonably easy to get to, both cost- and travel-wise
>  *
> Some distance away from the last conference site
>  *
> Attractive, interesting surroundings
>  *
> Restaurants within easy access of the host facility (walking distance,
> shuttles, etc.)
>  *
> Attractive to potential site sponsors (keeping in mind issues such as
> shipping costs for exhibitor materials, travel costs, etc.)
>  *
> Prior experience hosting multi-date user conferences
>  *
> Note any other strengths of the local site and site committee
> 
> Responsibilities of the Hosting Site Proposals will include comments on
> the proposed site's ability to do the following:
> 
>  *
> Preliminary site visits to the proposed site and hotels
>  *
> Managing the program and events planning process
>  *
> Arranging and providing information about evening networking
> opportunities (e.g., interesting and/or good restaurants and bars
> and/or events)
>  *
> Participating in the effort to sign on conference sponsors
>  *
> Arrange for 1 conference planning committee member to attend the
> conference prior to the one you are hosting to participate in a
> handover meeting.
>  *
> Arrange for 1 conference planning committee member to act as a
> consultant (by phone and email) for the next conference host planning
> committee.
>