[OPEN-ILS-GENERAL] Evergreen Communications Committee - Proposed Working Group Communication Guidelines

[Rayner, June]

Introduction:   the Evergreen Communications committee has been discussing how to help both working groups and committees communicate within their group and also with the Evergreen community at large. The thinking is to establish best practices for communications and to save working groups from having to "start from scratch."  These are proposed guidelines only.  We would like your feedback.  The Communications Committee will follow the guidelines that are agreed upon and we will post information on evergreen-ils.org<http://evergreen-ils.org> for other working groups to use.

Proposed Working Group Guidelines
What are Working Groups:  Any group formed to complete a task or take responsibility for Evergreen community work.  This includes both standing committees and project based task groups that will disband when the project is completed.

Where to Post Information about Your Group:
Add information about your group to the Evergreen Wiki (http://evergreen-ils.org/dokuwiki/doku.php.)  Contact Jason Etheridge (jason at esilibrary.com<mailto:jason at esilibrary.com>) if you can't edit this page yourself.

Include the following information:

*         The name of your group

*         Contact info for your group

*         A summary of the group's goal or purpose

*         Whether this is an ongoing group, or a project based task force

*         A link to a site where working documents are posted.

*         If you're looking for help, a description of the type of help you need

Internal communications:
If you want to use a mailing list for internal communication, contact Chris Sharp (csharp at georgialibraries.org<mailto:csharp at georgialibraries.org>) to create a list.  Use this list for internal communications within the group

Post information to the Evergreen General list about your group at the following points:

*         When the group starts work

*         When there are meeting minutes to post

*         When soliciting feedback from the community at large

*         When major project milestones are reached

Working documents:

*         Keep your working documents posted on your working group wiki page.  If they are not stored there, provide a link to your document repository from the wiki page.

*         Everyone should be able to read the documents on your site.


June Rayner
ILS Application Team
eiNetwork
raynerj at einetwork.net
412-622-1941

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