[OPEN-ILS-GENERAL] ***SPAM*** Electronic invoicing

[Kathy Lussier]

Hi Mary and all,

Thanks for sending this message to the list. We also are interested in
hearing about the state of electronic invoicing and EDI response files in
general.

Galen's session on EDI at last year's conference left me with the impression
that electronic invoicing is currently available in Evergreen.

http://open-ils.org/dokuwiki/lib/exe/fetch.php?media=advocacy:stuff_stuff_an
d_more_stuff.pdf

However, we haven't had success in testing electronic invoices, and I'm not
sure if it's because this functionality is not yet available or if it's
because of a misconfiguration on our part. It would be helpful to know if it
is available or not so that we don't spend more time working on something
that might not be there.

I also would be interested in getting a better understanding of what we
should be seeing with EDI response files. We've had very little luck in
getting any EDI responses. Most times, we get an error message saying "EDI
Translator edi2json failed." The one time we saw an order response message
with a status of "translated," I wasn't sure what we were supposed to do
with it since the response wasn't really in a human-readable format (I've
attached a screenshot of this message). Is this what we should be seeing or
should Evergreen have translated it into something a little more
understandable? Once again, knowing how the system is supposed to function
would help us in determining how much more time we want to spend getting
this to work.

Thanks in advance for any insight anyone might be able to provide!

Kathy

-------------------------------------------------------------
Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 756-0172
(508) 755-3721 (fax)
klussier at masslnc.org
IM: kmlussier (AOL & Yahoo)
Twitter: http://www.twitter.com/kmlussier 

>>-----Original Message-----
>>From: open-ils-general-bounces at list.georgialibraries.org [mailto:open-
>>ils-general-bounces at list.georgialibraries.org] On Behalf Of Mary
>>Llewellyn
>>Sent: Tuesday, April 03, 2012 10:14 AM
>>To: open-ils-general at list.georgialibraries.org
>>Subject: [OPEN-ILS-GENERAL] ***SPAM*** Electronic invoicing
>>
>>Hi all,
>>
>>One of our larger libraries has expressed an interest in developing
>>electronic invoicing in Evergreen, and I wanted to check with everyone
>>about what development may already be in the works.
>>
>>They would like to recreate the workflow they had when they used
>>Horizon. This is the description they gave us:
>>
>>
>>>We would ftp our orders to B&T through Horizon.
>>>
>>>B&T would put invoice files on their ftp server
>>>and we'd pick them up each day and upload them.
>>>
>>>When we received the paper invoices and matched them to the packing
>>slips -
>>>
>>>We would process the invoices - When processed
>>>the PO item lines were linked to the invoices,
>>>prices were updated to reflect real cost of an
>>>item and processing charges were charged to our processing fund.
>>>
>>>Then I would release the invoice for payment and
>>>the items were invoiced and funds moved from encumbered to expended.
>>>
>>>So we did not have to create invoices
>>>manually.  Given the number of items we buy this saved us lots of
>>time.
>>>
>>>
>>
>>Do you know if anything like this is being
>>developed? Or does it work already and I've missed how to set it up?
>>
>>On a similar topic, in Horizon, we used to get
>>EDI response files that interacted with our PO
>>lines, automatically changing the status of items
>>that were backordered or cancelled. It's my
>>understanding that in Evergreen, the response
>>files don't do anything like that. Am I
>>misinformed? If they do make changes to PO
>>lineitems, is there something we've missed in our set-up to make that
>>happen?
>>
>>Thanks!
>>
>>Mary
>>
>>
>>Mary Llewellyn
>>Database Manager
>>Bibliomation, Inc.
>>Middlebury, CT
>>mllewell at biblio.org

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