[OPEN-ILS-GENERAL] ***SPAM*** Re: ***SPAM*** Electronic invoicing

[Mary Llewellyn]

Thanks, Kathy! I'll check our line copies next chance I get. I think 
your idea to get the status to display on the lineitem level is a 
good one, and I hope something comes of it.

I don't know if we're getting the error you've described. Our Ben 
would know, but he has his hands full right now.

Mary


At 11:40 AM 4/10/2012, you wrote:
>Hi Mary,
>
> >>On a similar topic, in Horizon, we used to get
> >>EDI response files that interacted with our PO
> >>lines, automatically changing the status of items
> >>that were backordered or cancelled. It's my
> >>understanding that in Evergreen, the response
> >>files don't do anything like that. Am I
> >>misinformed? If they do make changes to PO
> >>lineitems, is there something we've missed in our set-up to make that
> >>happen?
>
>I have an update on our testing of order response files. We were able to
>successfully retrieve an order response from one of our vendors, and the
>system automatically updated the copies to a cancelled status based on that
>response. However, you might not be seeing this because the status update
>occurs on the individual copies, not on the lineitem that is viewable from
>the PO screen. I filed a report in Launchpad
>https://bugs.launchpad.net/evergreen/+bug/978095 to see if the lineitem
>status can be updated to cancelled as soon as all of the associated copies
>carry a status of cancelled.
>
>However, we continue to have a problem where the system keeps producing a
>trans_error on the same file on subsequent days. I'm not quite sure why the
>system keeps trying to translate that file after it has already successfully
>translated it. Does anyone know if there's another step we should be taking
>to get the system to move on and stop trying to deal with that file?
>
>Thanks!
>Kathy
>
>-------------------------------------------------------------
>Kathy Lussier
>Project Coordinator
>Massachusetts Library Network Cooperative
>(508) 756-0172
>(508) 755-3721 (fax)
>klussier at masslnc.org
>IM: kmlussier (AOL & Yahoo)
>Twitter: http://www.twitter.com/kmlussier
>
>
> >>-----Original Message-----
> >>From: open-ils-general-bounces at list.georgialibraries.org [mailto:open-
> >>ils-general-bounces at list.georgialibraries.org] On Behalf Of Mary
> >>Llewellyn
> >>Sent: Tuesday, April 03, 2012 10:14 AM
> >>To: open-ils-general at list.georgialibraries.org
> >>Subject: [OPEN-ILS-GENERAL] ***SPAM*** Electronic invoicing
> >>
> >>Hi all,
> >>
> >>One of our larger libraries has expressed an interest in developing
> >>electronic invoicing in Evergreen, and I wanted to check with everyone
> >>about what development may already be in the works.
> >>
> >>They would like to recreate the workflow they had when they used
> >>Horizon. This is the description they gave us:
> >>
> >>
> >>>We would ftp our orders to B&T through Horizon.
> >>>
> >>>B&T would put invoice files on their ftp server
> >>>and we'd pick them up each day and upload them.
> >>>
> >>>When we received the paper invoices and matched them to the packing
> >>slips -
> >>>
> >>>We would process the invoices - When processed
> >>>the PO item lines were linked to the invoices,
> >>>prices were updated to reflect real cost of an
> >>>item and processing charges were charged to our processing fund.
> >>>
> >>>Then I would release the invoice for payment and
> >>>the items were invoiced and funds moved from encumbered to expended.
> >>>
> >>>So we did not have to create invoices
> >>>manually.  Given the number of items we buy this saved us lots of
> >>time.
> >>>
> >>>
> >>
> >>Do you know if anything like this is being
> >>developed? Or does it work already and I've missed how to set it up?
> >>
> >>On a similar topic, in Horizon, we used to get
> >>EDI response files that interacted with our PO
> >>lines, automatically changing the status of items
> >>that were backordered or cancelled. It's my
> >>understanding that in Evergreen, the response
> >>files don't do anything like that. Am I
> >>misinformed? If they do make changes to PO
> >>lineitems, is there something we've missed in our set-up to make that
> >>happen?
> >>
> >>Thanks!
> >>
> >>Mary
> >>
> >>
> >>Mary Llewellyn
> >>Database Manager
> >>Bibliomation, Inc.
> >>Middlebury, CT
> >>mllewell at biblio.org

Mary Llewellyn
Database Manager
Bibliomation, Inc.
Middlebury, CT
mllewell at biblio.org