[OPEN-ILS-GENERAL] Report question: Need detailed cash report by workstation or org unit
Schooff, Rose (LVA)
Rose.Schooff at lva.virginia.gov
Wed May 8 16:17:01 EDT 2013
There is also a type 5? The below didn't duplicate anywhere else? Go figure.
ESPL-CAPE
CAPE
2013-04-06 11:09:49.600647-04
5
2606900658357
cash_payment
5.20
650890
ESPL-CAPE
CAPE
2013-04-06 11:09:49.600647-04
101
2606900658357
cash_payment
0.80
650879
From: Schooff, Rose (LVA)
Sent: Wednesday, May 08, 2013 4:12 PM
To: 'Evergreen Discussion Group'
Subject: RE: [OPEN-ILS-GENERAL] Report question: Need detailed cash report by workstation or org unit
The report worked beautifully but it was off and below is how it was off - what is the difference between type 1 and type 101 - if you look at the patron's bill history the $3.00 is not listed twice and the time stamp on the $3.00 is exactly the same time for each transaction - plus the same transaction ID.
ESPL-CAPE
CAPE
2013-03-22 15:11:55.985081-04
1
2606900691242
check_payment
3.00
918789
ESPL-CAPE
CAPE
2013-03-22 15:11:55.985081-04
101
2606900691242
check_payment
3.00
918789
From: open-ils-general-bounces at list.georgialibraries.org<mailto:open-ils-general-bounces at list.georgialibraries.org> [mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of Lynn Floyd
Sent: Monday, May 06, 2013 11:53 AM
To: 'Evergreen Discussion Group'
Subject: Re: [OPEN-ILS-GENERAL] Report question: Need detailed cash report by workstation or org unit
Mine do not always match. Sometimes they are way off. I know that the Cash Reports uses Payments Desk as where it draws the information from, but how it calculates it, I have yet been able to follow.
Lynn Floyd
lfloyd at andersonlibrary.org<mailto:lfloyd at andersonlibrary.org>
Anderson County Library
864-260-4500 x181
http://www.andersonlibrary.org<http://www.andersonlibrary.org/>
From: open-ils-general-bounces at list.georgialibraries.org<mailto:open-ils-general-bounces at list.georgialibraries.org> [mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of Deborah Luchenbill
Sent: Thursday, May 02, 2013 3:38 PM
To: Evergreen Discussion Group
Subject: Re: [OPEN-ILS-GENERAL] Report question: Need detailed cash report by workstation or org unit
Thanks so much, Lynn! This template looks like it has almost exactly what they want. One question/problem, though...I set up the template exactly as yours, then I took out a couple things the library didn't want, like staff login and bill #, and tried changing Library to Workstation (Payments: Desk->Cash Drawer->Workstation Name). No matter what I did, for the same sample period the Amounts always added up to the same number (good, right?!)--which was 71.90 less than what shows up in the Local Admin-Cash Reports for the same sample period.
Do yours always match? Is it possible the Local Admin-Cash Reports is incorrect? From where in the database does that draw?
Thanks!
Debbie
Debbie Luchenbill
Missouri Evergreen Coordinator
MOBIUS
111 E. Broadway, Ste. 220
Columbia, MO 65203
deborah at mobiusconsortium.org<mailto:deborah at mobiusconsortium.org>
573-234-4914/877-366-2487
http://libraries.missourievergreen.org
http://mobiusconsortium.org
On Tue, Apr 30, 2013 at 4:08 PM, Lynn Floyd <lfloyd at andersonlibrary.org<mailto:lfloyd at andersonlibrary.org>> wrote:
I left of where I got the Bill number from its:
Payments: Desk->Billable Transaction->Transaction ID
I have it set to limit by
Payments: Desk->Payment Date/Time - Set as between
Payments: Desk-> Cash Drawer->Owing Library->Org Unit Id - set as in List
Lynn Floyd
lfloyd at andersonlibrary.org<mailto:lfloyd at andersonlibrary.org>
Anderson County Library
864-260-4500 x181<tel:864-260-4500%20x181>
http://www.andersonlibrary.org<http://www.andersonlibrary.org/>
From: open-ils-general-bounces at list.georgialibraries.org<mailto:open-ils-general-bounces at list.georgialibraries.org> [mailto:open-ils-general-bounces at list.georgialibraries.org<mailto:open-ils-general-bounces at list.georgialibraries.org>] On Behalf Of Schooff, Rose (LVA)
Sent: Tuesday, April 30, 2013 3:34 PM
To: Evergreen Discussion Group
Cc: Jennifer Bielewski (jennifer.bielewski at lyrasis.org<mailto:jennifer.bielewski at lyrasis.org>)
Subject: Re: [OPEN-ILS-GENERAL] Report question: Need detailed cash report by workstation or org unit
I'll give this a try and it looks like exactly what I need. Thanks so much.
From: open-ils-general-bounces at list.georgialibraries.org<mailto:open-ils-general-bounces at list.georgialibraries.org> [mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of Lynn Floyd
Sent: Tuesday, April 30, 2013 2:01 PM
To: 'Evergreen Discussion Group'
Subject: Re: [OPEN-ILS-GENERAL] Report question: Need detailed cash report by workstation or org unit
This is what I have the report give me:
Payments: Desk-> Cash Drawer->Owing Library-> Short (Policy) Name - This gives me the library
Payments: Desk->Accepting User->Current Library Card->Barcode - This gives me the staff login
Payments: Desk->Payment Date/Time - the date and time of the bill
Payments: Desk->Billable Transaction->Billing Line items->Type - the Billing Type
Payments: Desk->Billable Transaction->User->Current Library card->barcode - Patron Account
Payments: Desk->Payment Type - Type of Payment
Payments: Desk->Amount - Amount of the bill that was paid
Here is an example of the output
Library Staff Payment Date/Time Patron Barcode Payment Type Billing Type Bill # Amount
ACL-BEL belcirc 2013-04-22 15:12:05.215201-04 1383735065441 cash_payment Overdue materials 14654071 0.50
ACL-BEL belcirc 2013-04-22 15:12:05.215201-04 1383735065441 cash_payment Overdue materials 14813572 2.60
ACL-BEL belcirc 2013-04-22 15:55:41.966112-04<tel:41.966112-04> 1385898335634 cash_payment Overdue materials 8513976 0.60
ACL-BEL belcirc 2013-04-22 15:55:41.966112-04<tel:41.966112-04> 1385898335634 cash_payment Overdue materials 8785075 0.50
ACL-BEL belcirc 2013-04-22 15:55:41.966112-04<tel:41.966112-04> 1385898335634 cash_payment Overdue materials 8785090 0.60
ACL-BEL belcirc 2013-04-22 15:55:41.966112-04<tel:41.966112-04> 1385898335634 cash_payment Overdue materials 8785094 0.50
ACL-BEL belcirc 2013-04-22 15:55:41.966112-04<tel:41.966112-04> 1385898335634 cash_payment Overdue materials 8785098 0.50
Here is what shows up in the patron 1385898335634's payment history:
Amount Payment ID Payment Date/Time Payment Type Billable Transaction Last Billing Type Title
.50 2114831 04-22-2013 3:55 cash_payment 8785094 Overdue materials Twisted journeys #4 The treasure of Mount Fate
.50 2114830 04-22-2013 3:55 cash_payment 8785098 Overdue materials The Goblin King
.50 2114829 04-22-2013 3:55 cash_payment 8785075 Overdue materials The complete Tom Sawyer
.60 2114835 04-22-2013 3:55 cash_payment 8785090 Overdue materials Annie's promise
.60 2114827 04-22-2013 3:55 cash_payment 8513976 Overdue materials Hoot
So in this example patron 1385898335634 paid $2.70 on 4/22/13 at 3:55 pm
Hope this helps
Lynn Floyd
lfloyd at andersonlibrary.org<mailto:lfloyd at andersonlibrary.org>
Anderson County Library
864-260-4500 x181<tel:864-260-4500%20x181>
http://www.andersonlibrary.org<http://www.andersonlibrary.org/>
From: open-ils-general-bounces at list.georgialibraries.org<mailto:open-ils-general-bounces at list.georgialibraries.org> [mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of Schooff, Rose (LVA)
Sent: Monday, April 29, 2013 4:20 PM
To: Evergreen Discussion Group
Cc: Jennifer Bielewski (jennifer.bielewski at lyrasis.org<mailto:jennifer.bielewski at lyrasis.org>)
Subject: Re: [OPEN-ILS-GENERAL] Report question: Need detailed cash report by workstation or org unit
But could you break down the overdue fines ie. If the $5.00 represented 2 X 2.50
What throws me off is that if you go to the patrons billing history you can see each item listed exactly like I want - so something creates that screen so the data is there - just not "gettable attable" in a report?
From: open-ils-general-bounces at list.georgialibraries.org<mailto:open-ils-general-bounces at list.georgialibraries.org> [mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of Mike Rylander
Sent: Monday, April 29, 2013 3:21 PM
To: Evergreen Discussion Group
Cc: Jennifer Bielewski (jennifer.bielewski at lyrasis.org<mailto:jennifer.bielewski at lyrasis.org>)
Subject: Re: [OPEN-ILS-GENERAL] Report question: Need detailed cash report by workstation or org unit
Rose, all,
Evergreen records a single entry for each payment. So imagine there are $5.00 in overdue fines and $3.00 in processing fees on one circulation. If the user pays $8.00 all at once, there's one payment covering all billing line items, and there's no breakdown showing that three of the dollars went to processing fees.
I did some work (which has surely suffered from bit rot) back in the 1.2 days to provide such a breakdown in a reporting source, but that did not make it into the core code back then. The upshot of that is that it's possible to do, but would take some effort to teach modern Evergreen that trick.
I'll put up a launchpad bug and attach the code I have. Given time or sponsorship, hopefully that could make it into a future release.
--
Mike Rylander
| Director of Research and Development
| Equinox Software, Inc. / Your Library's Guide to Open Source
| phone: 1-877-OPEN-ILS (673-6457)
| email: miker at esilibrary.com<mailto:miker at esilibrary.com>
| web: http://www.esilibrary.com<http://www.esilibrary.com/>
On Mon, Apr 29, 2013 at 2:05 PM, Schooff, Rose (LVA) <Rose.Schooff at lva.virginia.gov<mailto:Rose.Schooff at lva.virginia.gov>> wrote:
Does either of your reports break down line by line what the fees paid were for? IE - Patron paid 19.60 and that consisted of 3.20 X 5, 2 X 1.80, 1 80 cent fee (or however that adds up) I can get the sum $19.60 but can't get it broken down.
From: open-ils-general-bounces at list.georgialibraries.org<mailto:open-ils-general-bounces at list.georgialibraries.org> [mailto:open-ils-general-bounces at list.georgialibraries.org<mailto:open-ils-general-bounces at list.georgialibraries.org>] On Behalf Of Lynn Floyd
Sent: Monday, April 29, 2013 10:21 AM
To: 'Evergreen Discussion Group'
Subject: Re: [OPEN-ILS-GENERAL] Report question: Need detailed cash report by workstation or org unit
I have a similar report that runs for us, I had the same problems trying to get the Source Payments:All to give me what I wanted. I finally switched to using Payments:Desk which allowed me to limit by workstation. I then limited it by Cash Drawer: Owing Library: Org Unit
Then is Display fields, I have Cash Drawer: Owing Library: Short (Policy) Name.
The only limitation I found is it does not include Forgive, work, voids, and goods payments. As I was looking for the transactions that came across our Circulation desk this limitation did not matter.
Lynn Floyd
lfloyd at andersonlibrary.org<mailto:lfloyd at andersonlibrary.org>
Anderson County Library
864-260-4500 x181<tel:864-260-4500%20x181>
http://www.andersonlibrary.org<http://www.andersonlibrary.org/>
From: open-ils-general-bounces at list.georgialibraries.org<mailto:open-ils-general-bounces at list.georgialibraries.org> [mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of Deborah Luchenbill
Sent: Friday, April 26, 2013 1:53 PM
To: open-ils-general at list.georgialibraries.org<mailto:open-ils-general at list.georgialibraries.org>
Subject: [OPEN-ILS-GENERAL] Report question: Need detailed cash report by workstation or org unit
I'm hoping some of you report experts out there can help me with this request...
One of our library systems needs a detailed cash report to send to their accountant, which contains all the transactions and what they were for by workstation or library (there are 3 branches). They noticed, in the report template we created, that the amount didn't match the summary report they got from Admin--Local Admin--Cash Reports. We discovered that it was because one of the base filters was Home Library--but it was the patron's home library, so was including the amount when they paid it at one of the other branches. What the library really needs is a filter and displayed field on either Workstation or Org Unit, so they can arrange on those, but I can't, for the life of me, figure out how to do that.
Currently, the report uses Source as Payments: All.
It displays Payment Date/Time, Name, Cash Amount, Check Amount, Credit Card Amount, Forgive Amount, and Barcode (patron).
Base filters currently are Payment Date/Time and Home Library
I tried using Billable Transactions-->User::workstation ID or workstation org unit and tried using Accepting Staff Member::workstation ID or workstation org unit, but those didn't work, either. There was no data entry field or list on the template when I tried those (probably because they're "link"?).
Any help or advice would be much appreciated!
Thanks,
Debbie
Debbie Luchenbill
Missouri Evergreen Coordinator
MOBIUS
111 E. Broadway, Ste. 220
Columbia, MO 65203
deborah at mobiusconsortium.org<mailto:deborah at mobiusconsortium.org>
573-234-4914/877-366-2487
http://libraries.missourievergreen.org
http://mobiusconsortium.org
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