[OPEN-ILS-GENERAL] Deleting items that are lost or long overdue

[McCanna, Terran]

Correction - 

My apologies, some of our libraries actually do choose to delete the records after significant time has passed. Evergreen retains the item info with the bill if this happens. 


Terran McCanna 
PINES Program Manager 
Georgia Public Library Service 
1800 Century Place, Suite 150 
Atlanta, GA 30345 
404-235-7138 
tmccanna at georgialibraries.org 

----- Original Message -----
From: "Terran McCanna" <tmccanna at georgialibraries.org>
To: "Evergreen Discussion Group" <open-ils-general at list.georgialibraries.org>
Sent: Monday, June 2, 2014 12:03:26 PM
Subject: Re: [OPEN-ILS-GENERAL] Deleting items that are lost or long overdue

Hi Michele,

Yes, our items remain in the system as Long Overdue. We do not delete records that have outstanding bills for the same reasons that have already been mentioned.

In an older version of the staff client, items that were not visible in the public OPAC were color-coded to make it easier for staff to scan through the search results list and ignore the ones that aren't available. I know there is an open launchpad bug for this requesting that the color-coding be added back in. 


Terran McCanna 
PINES Program Manager 
Georgia Public Library Service 
1800 Century Place, Suite 150 
Atlanta, GA 30345 
404-235-7138 
tmccanna at georgialibraries.org 

----- Original Message -----
From: "Michele Morgan" <mmorgan at noblenet.org>
To: open-ils-general at list.georgialibraries.org
Sent: Monday, June 2, 2014 11:42:22 AM
Subject: Re: [OPEN-ILS-GENERAL] Deleting items that are lost or long overdue

Hi Terran,

Thanks for sharing your documentation. We are looking forward to making use of 
the new automatic Long Overdue processing development in Release 2.5. This will 
help circulation staff in our libraries a great deal in managing long overdue items.

In your process, however, I'm not seeing how items that are significantly 
overdue, but never returned or paid for are handled. Do these remain in the 
system as Long Overdue?

It's these that we are struggling with. We'd rather not keep bibliographic 
records around just to hold long overdue items, and don't want items years 
overdue cluttering searches.

Thanks,
Michele