[OPEN-ILS-GENERAL] Deleted items in the system

[Elizabeth Thomsen]

Whether or not "is deleted" should be true or false depends on the report
and what it's being used for.  The example we use is a report of items
added.  If you're running a report of the number of items you added in
January 2014 to compare them with the number of items you added in January
2015, the report would be inaccurate without including the deleted items
in the count, because the report is really about the activity.  (You want
the numbers to be the same no matter when you run the report.)  If you're
running a list of items added in the last three months and you want to use
it as a new books list, you don't want to include any items that have been
deleted.

One thing we like in Release 2.7 is the ability to add a "hint" to each
filter in a report template, which makes it easier to call attention to
the significance of each element of a template.

-- 
Elizabeth Thomsen, Member Services Manager
NOBLE: North of Boston Library Exchange
26 Cherry Hill Drive
Danvers Massachusetts 01923
E-mail: et at noblenet.org




On Wed, January 21, 2015 4:33 pm, Chris Sharp wrote:
> Jennifer,
>
> You can also "hard code" your reports template so that "Is Deleted?"
> equals "False" when setting up the Base Filter.
>
> Hope that helps!  I can explain in more detail if that doesn't make sense.
>
> Chris
>
> ----- Original Message -----
>> From: "Rogan Hamby" <rogan.hamby at yclibrary.net>
>> To: "Evergreen Discussion Group"
>> <open-ils-general at list.georgialibraries.org>
>> Sent: Wednesday, January 21, 2015 4:30:12 PM
>> Subject: Re: [OPEN-ILS-GENERAL] Deleted items in the system
>>
>> Why is it that we need to set a check box on all reports to exclude
>> them?
>> Seems to me that you would have that checked by default and only
>> UN-check
>> it when you needed to see deleted items.   Is it backwards?
>>
>>
>>
>> Yes, you will though I think you can make it the default.  The reporter
>> isn't what I would call an "end user complete solution."  It's more of a
>> toolbox for users and is a pretty good one so long as you realize you'll
>> be
>> building each report, they're not really built for you.  The discussion
>> about the need for a lower bar of entry reporting solution pops up
>> regularly.
>>
>>
>>
>>
>> On Wed, Jan 21, 2015 at 4:19 PM, Walz, Jennifer <jlwalz at asbury.edu>
>> wrote:
>>
>> >  All –
>> >
>> >
>> >
>> > Ok.  A secondary question to my previous query.    WHY do deleted
>> items
>> > remain in the system?    And do they take up space on the server?  Is
>> there
>> > a way to purge them?     Is there a time frame that can be set for
>> them to
>> > disappear for good?
>> >
>> >
>> >
>> >   Why is it that we need to set a check box on all reports to exclude
>> > them?   Seems to me that you would have that checked by default and
>> only
>> > UN-check it when you needed to see deleted items.   Is it backwards?
>> >
>> >
>> >
>> > Thanks!
>> >
>> >
>> >
>> > Jennifer
>> >
>> > --------------------------------------------------
>> > Jennifer Walz, MLS – ILS kook
>> > Kinlaw Library -  *Asbury University*
>> > One Macklem Drive, Wilmore, KY 40390
>> > 859-858-3511 ext. 2269
>> > jlwalz at asbury.edu
>> >
>> >
>> >
>>
>>
>>
>> --
>>
>> Rogan Hamby, MLS, CCNP, MIA
>> Managers Headquarters Library and Reference Services,
>> York County Library System
>>
>> “You can never get a cup of tea large enough or a book long enough to
>> suit
>> me.”
>> ― C.S. Lewis <http://www.goodreads.com/author/show/1069006.C_S_Lewis>
>>
>
> --
> Chris Sharp
> PINES System Administrator
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, Georgia 30345
> (404) 235-7147
> csharp at georgialibraries.org
> http://pines.georgialibraries.org/
>