[OPEN-ILS-GENERAL] Problem with Edit Items / Volumes per Bib function?

[Hardy, Elaine]

Jennifer,

 

If you are not doing so, while the bug is still around, I suggest you use
Item Status to edit so that you can edit a number of items at one time
using the Actions for Catalogers menu. You can import a file of barcodes
that need to be edited (you can create the file from a report. I would
chop it into workable chunks), then highlight 20 or so at a time, edit
volumes, then edit item attributes (or vice versa). If you try to edit to
many at a time, it will take a long time for the system to respond, so you
may want to experiment to get the optimum number. You can run through a
list pretty quickly.

 

If the system is adding empty volumes with the new call number, rather
than deleting, you should transfer the item from the old call number to
the new one. Or delete all the empty vols (I think there may be a script
for that) and edit the old call numbers/items in Item status. I think the
later would be easier since you can do so several at a time where
transferring the items has to be done one at a time.

 

For those that have already been deleted, I think you may need to undelete
the volumes under the hood. I don't know how to do that but I am sure
others on the list can tell you.

 

Elaine

 

J. Elaine Hardy
PINES & Collaborative Projects Manager
Georgia Public Library Service
1800 Century Place, Ste 150
Atlanta, Ga. 30345-4304

 

404.235.7128
404.235.7201, fax
ehardy at georgialibraries.org
www.georgialibraries.org
www.georgialibraries.org/pines

 

From: Open-ils-general
[mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of
Kathy Lussier
Sent: Thursday, July 23, 2015 3:16 PM
To: open-ils-general at list.georgialibraries.org
Subject: Re: [OPEN-ILS-GENERAL] Problem with Edit Items / Volumes per Bib
function?

 

Hi Jennifer,

There is an existing bug on this issue in Launchpad.

https://bugs.launchpad.net/evergreen/+bug/1040686

Kathy

On 07/23/2015 03:14 PM, Walz, Jennifer wrote:

All -

 

  We are experiencing what we think is a bug, but maybe we are just
mis-understanding something.

 

  When we edit an item with the "edit items / Volumes per bib" function,
it ADDS a second, empty call number record.  (We can see it via the
Holdings Maintenance screen).      All we want to do is to CHANGE a call
number on a record.  We DON'T want to create a second call number record
with no items attached.   It would be nice to also change the copy
location at the same time (what is this combo function for, if not
that??).    But all we get is a second empty record.  Not an actual update
of the current items / volumes.

 

  What is going on here?   Is this a bug or something?   Why is this
occurring?   Is something wrong with this combo edit function?

 

  However, when we edit the item with the "Edit Volume" option only, it
does just what we expect - it changes only the call number and updates it.
It does not create a second record.    Then we have to go into the "Edit
Item Attributes" option to fix the copy location.   Now all is good.  

 

  On top of that, since we have discovered this problem, we have been
DELETING volumes and REPLACING them with the same barcode from the
original, in "holdings maintenance."    So, now the system thinks we have
deleted that volume / copy.   When I run a report, it has marked those as
"deleted" with the indicator, but they are ACUTALLY STILL THERE!   Oh now
what?  How do I remove the deleted indicator from those records?    They
are not actually deleted!!

 

Please tell me how to fix all of this!   It is a nightmare.   All we are
trying to do is to move our Juvenile items from one copy location to
another and change all the call numbers.  What gives!?

 

  Thanks!

 

Jennifer

-------------------------------------------------- 
Jennifer Walz, MLS - Head of ILS Crazy 
Kinlaw Library -  Asbury University 
One Macklem Drive, Wilmore, KY 40390 
859-858-3511 ext. 2269 
jlwalz at asbury.edu

 





-- 
Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 343-0128
klussier at masslnc.org
Twitter: http://www.twitter.com/kmlussier
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