[OPEN-ILS-GENERAL] Authorities

[Yamil Suarez]

Eva,

Glad things are making more sense. I just wanted to let you know that
Evergreen may or may not get a little confused if you are using the
same thesaurus value in two separate control sets. For example, if you
are still using the LoC control set, by default it defines a thesaurus
value of "a" as a "Library of Congress Subject Headings". My concern
is that if you also are using a thesaurus value of "a" in your custom
authority control set for use with Czech
national authorities. This is based on comments from the developer
that created the control sets feature, since Evergreen could be
confused when it sees the value of "a" and not be sure which control
set to use.

Hope I am making some sense. If you are not repeating the same
thesaurus value in the Czech and Loc controls set, then you should be
fine.

Also, we are currently not doing batch authority updating, but the
consortium MVLC (in Massachusetts, USA) is doing it. They wrote some
scripts to automate some processes and I believe they are working with
a company called Backstage Library Works.

Good luck,
Yamil





On Wed, Sep 16, 2015 at 4:53 AM, Cerninakova Eva <cernin at jabok.cz> wrote:
> Hi Yamil,
>
> you´ve put your finger on it ;-).  When I changed the value "n" on position
> 11 into  appropriate thesaurus value,  the autority record in Evergreenhas
> been  assigned to the right thesaurus defined for the Czech autorities
> control set. Which  means we will have to change the value in the 008 field
> of all authority records in the import file :-(.
>
> Thanks a lot, Yamil, this helped us  to solve one of our problems :-)
>
>
> Eva
>
> PS: Still I would like to ask  anyone for  sharing the ideas about authority
> record batch updating. Thanks in advance
>
>
>
>
>
>
> ---
> Mgr. Eva Cerniňáková
> cernin at jabok.cz
> Tel. +420 211 222 409
>
> Knihovna Jabok
> http:/knihovna.jabok.cuni.cz
> Tel.  +420 211 222 410
>
> Jabok - Vyšší odborná škola sociálně pedagogická a teologická
> Salmovská 8, 120 00 Praha 2
>
>
> 2015-09-15 17:39 GMT+02:00 Yamil Suarez <ysuarez at berklee.edu>:
>>
>> Eva,
>>
>> First of all, I am not a cataloger so I may get some cataloging
>> concepts wrong. I may be able to help a little bit with your first
>> question since my institution provided funding for the control sets
>> development. Though we did not design it. My understanding is that
>> Evergreen looks at a particular fixed field in authority records to
>> determine the control set it will assign to it. Within the EG
>> authority MARC editor this fixed field is labeled as "Subj,"  but it
>> is often known as 'Subject Heading Thesaurus' or as "Subject heading
>> system/thesaurus."
>>
>> In this LoC page it is listed as being position 11...
>> http://www.loc.gov/marc/authority/ad008.html
>>
>> So it looks that some or all your authority records may have that
>> Subj/thesaurus fixed field set to "n."
>>
>> Before I give you more advice, can you tell me what thesaurus value(s)
>> you picked for your custom authority control set for use with Czech
>> national authorities?
>>
>> For example these are some of the Library of Congress list of thesaurus
>> values:
>>
>> '' = Alternate no attempt to code
>> a = Library of Congress Subject Headings
>> b = LC subject headings for children’s literature
>> c = Medical Subject Headings
>> d = National Agricultural Library subject authority file
>> k = Canadian Subject Headings
>> n = Not applicable
>> r = Art and Architecture Thesaurus
>> s = Sears List of Subject Headings
>> v = Repertoire de vedettes-matiere
>> z = Other
>> | = No attempt to code
>>
>> Thanks,
>> Yamil
>>
>>
>>
>>
>> On Tue, Sep 15, 2015 at 12:41 AM, Cerninakova Eva <cernin at jabok.cz> wrote:
>> > Hi all,
>> >
>> > We are currently  working on implementation of Czech national
>> > authorities to
>> > Evergreen. We have already done a lot of work but yet new and new
>> > problems
>> > to be solved  emerge before us ;-) .
>> >  I would like to ask you for a help with  two questions:
>> >
>> > 1)  How is it possible to define a controls set  for authority batch
>> > import?
>> > So far we have defined new control set for national authorities, we have
>> > assigned  thesauri to it and addend authority fields. Than we have
>> > successfully  imported MARC XML file containing Czech national
>> > authorities.
>> > The problem is that each of the imported authority record have been
>> > automatically  assigned to the thesaurus „n“ (which stands for „not
>> > applicable“) defined in Library of Congress control  set.  How shall we
>> > define the proper thesaurus and control set? Is it possible to define
>> > the
>> > thesaurus and control set for the import file  (e.g. in the import
>> > script)?
>> > Or is it necessary to add appropriate thesaurus code somewhere to  MARC
>> > authority record  in the import file before the import?
>> >
>> > 2) My second question is how do you provide the regular batch update of
>> > existing authority record in Evergreen? Could you share your workflow
>> > with
>> > us? As we consider possible  scenario for updating authority records
>> > that
>> > already exist in the Evergreen without breaking the  linking to
>> > bibliographic records any idea would by very helpful for us.
>> >
>> > Thanks a lot
>> > Eva
>> >
>> >
>> >
>> >
>> >
>> > ---
>> > Mgr. Eva Cerniňáková
>> > cernin at jabok.cz
>> > Tel. +420 211 222 409
>> >
>> > Knihovna Jabok
>> > http:/knihovna.jabok.cuni.cz
>> > Tel.  +420 211 222 410
>> >
>> > Jabok - Vyšší odborná škola sociálně pedagogická a teologická
>> > Salmovská 8, 120 00 Praha 2
>> >
>>
>>
>>
>> --
>>
>>
>>
>> --------------------------------
>>
>> Yamil Suarez, MCS
>> Library System Administrator/Developer
>>
>> Stan Getz Library
>> Berklee College of Music
>> 1140 Boylston St
>> Boston, MA 02215
>>
>> ysuarez at berklee.edu
>> 617-747-2617
>
>



-- 



--------------------------------

Yamil Suarez, MCS
Library System Administrator/Developer

Stan Getz Library
Berklee College of Music
1140 Boylston St
Boston, MA 02215

ysuarez at berklee.edu
617-747-2617