[OPEN-ILS-GENERAL] Dealing with Holds

[Terran McCanna]

Hello Dana,

We have a Holds White Paper (
https://pines.georgialibraries.org/holds-white-paper) that explains how we
manage our holds across a large consortium (we have around 285 branches
now, soon to be around 300 branches). It is working well for us. It would
not be financially or logistically feasible for us to have a first in-first
out model for filling holds as the items would spend more time going back
and forth, and our courier expenses would skyrocket.


Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org


On Thu, Sep 28, 2017 at 2:08 PM, Dana Schwarz <schwarz at lincoln.library.on.ca
> wrote:

> Hi everyone,
>
>
>
> I would very much appreciate some feedback from libraries in consortiums
> about how they handle holds compared to my library’s hold situation.
>
> (my apologies for the long email – it’s a little difficult to explain…)
>
>
>
> Before my library joined in a consortium, we filled holds by the date the
> patron requested an item. We are two branches at Lincoln Public Library, so
> when we scan an item with holds waiting, whoever placed the hold at the
> earliest date and time in the whole system will get it and so on. This means items
> will be shipped back and forth a lot to both of our branches but we don’t
> mind because we have delivery 3x a week. Having this hold system meant that
> the staff on the client could tell where in the queue a patron was e.g.
> “you are 5th in line for Wonder Woman”. Patrons could also login from
> home and see an estimated wait time for their hold to arrive.
>
>
>
> This past June my library and four other systems joined together to
> create “LiNC” (Libraries in Niagara Cooperative) which has been successful
> so far except for how we now fill our holds. Instead of Evergreen checking
> who was first in all of Lincoln to place a hold, It is now looking who is
> first by branch. For example, if an item is catalogued for our Rittenhouse
> branch the first person that placed the hold whose home library is
> Rittenhouse will get it first even though the first person in Lincoln to
> place a hold has their home library at the Fleming branch. We cannot see a
> queue and the estimated wait time is no longer valid. This has caused a lot
> of frustrations both from staff and the public. The other libraries in our
> consortium are okay with the new holds system but in Lincoln, our holds and
> circs are the highest and the demand for holds information is really
> important…
>
> In order to go back to the way things were, we would need to pay Equinox a
> considerable amount to make the changes.
>
>
>
> To the libraries in consortiums, do you have this same hold system? If so,
> how’s it going? If not, how are you filling holds and what did you need to
> do to make it that way?
>
>
>
> Many regards,
>
>
>
> *Dana Schwarz*
> *Technical Services Coordinator*
>
> Lincoln Public Library
>
> 4080 John Charles Boulevard
> <https://maps.google.com/?q=4080+John+Charles+Boulevard%0D+Vineland,+ON,%0D+Canada%0D+L0R+2C0&entry=gmail&source=g>
>
> Vineland, ON
> <https://maps.google.com/?q=4080+John+Charles+Boulevard%0D+Vineland,+ON,%0D+Canada%0D+L0R+2C0&entry=gmail&source=g>,
> Canada
> <https://maps.google.com/?q=4080+John+Charles+Boulevard%0D+Vineland,+ON,%0D+Canada%0D+L0R+2C0&entry=gmail&source=g>
>
> L0R 2C0
> <https://maps.google.com/?q=4080+John+Charles+Boulevard%0D+Vineland,+ON,%0D+Canada%0D+L0R+2C0&entry=gmail&source=g>
>
> 905-562-5711 <(905)%20562-5711>
>
> 905-562-3454 <(905)%20562-3454> (fax)
>
> schwarz at lincoln.library.on.ca
>
>
>
>
>
>
>
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