[OPEN-ILS-GENERAL] Floating Collections

[Diane Disbro]

Thank you! This was the last only system I could think of for handling it.
So glad to hear it is working for someone.

Diane

On Fri, Sep 21, 2018, 1:14 PM Cheryl Middleton <
Cheryl.Middleton at buncombecounty.org> wrote:

> In our system we float our audiobook collection and when my branch gets
> too many on the shelves I have a staff level library card that I check the
> items out to. That way they are no longer showing available and aren't
> targeted for holds. When they are assigned a new location, they only have
> to be checked in to get back in circulation at the new branch.  You could
> name the card anything that describes it's function -- mine is "Sending
> Home From Oakley"
>
>
>
> Cheryl Middleton, Branch Manager/System Trainer
> South Asheville/Oakley Branch Library
> Buncombe County Public Libraries
> 749 Fairview Road
> Asheville, NC 28803
> 828-250-4754
> cheryl.middleton at buncombecounty.org
>
> *Email correspondence to and from this address is subject to the*
>
> *North Carolina Public Records Law and may be disclosed to third parties*
>
>
> ------------------------------
> *From:* Open-ils-general <
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> *Sent:* Friday, September 21, 2018 12:00 PM
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> *Subject:* Open-ils-general Digest, Vol 147, Issue 17
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> Today's Topics:
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> 1. Re: floating collections (Josh Stompro)
>
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Thu, 20 Sep 2018 21:11:08 +0000
> From: Josh Stompro <stomproj at exchange.larl.org>
> To: Evergreen Discussion Group
> <open-ils-general at list.georgialibraries.org>
> Cc: Ruth Lord <rlord at scenicregional.org>
> Subject: Re: [OPEN-ILS-GENERAL] floating collections
> Message-ID:
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>
> Hello Ruth, we have used floating for 90% of our materials for 5+ years
> now and I don’t think we would ever go back.
>
> We have delivery tubs that we label with “Collection Management”. If a
> branch staff member finds that they have too many items in a category, or
> that they have duplicates, they just place the items in the collection
> management tub. It gets sent to our Regional Office where someone goes
> through it and weeds or reassigns the copy to a different branch. We have
> lots of small branches, and a few larger branches. We usually have lots of
> extra space at our larger branches, and our smaller branches have less
> shelf space so they need to send things in more often.
>
> The items do indeed just sit in the box showing that they are available at
> the original branch. Sometimes holds target them and the branch staff just
> mark them missing. When they get processed and sent to a new branch they
> get found again.
>
> I do wish that Evergreen had a “Send To” feature for items. For just
> moving items around, but allowing the system to keep track of the movement.
> Maybe something like a new hold type of “Send to” where the hold gets
> canceled when the item arrives.
> https://bugs.launchpad.net/evergreen/+bug/1743007
>
> I can give you the contact info for the staff member that directly handles
> the process if you would like to ask them more questions.
>
> Doug Kyle at Grand Rapids Public Library Michigan created a feature called
> smart float, that automates the process of seeing if there are too many
> items or duplicate items when floating. I think they have been using it
> since early 2014. There is an open wishlist bug about it at
> https://bugs.launchpad.net/evergreen/+bug/1305964.
>
> Josh Stompro - LARL IT Director
>
> From: Open-ils-general [mailto:
> open-ils-general-bounces at list.georgialibraries.org] On Behalf Of Diane
> Disbro
> Sent: Wednesday, September 19, 2018 3:16 PM
> To: Evergreen Discussion Group <open-ils-general at list.georgialibraries.org
> >
> Cc: Ruth Lord <rlord at scenicregional.org>
> Subject: [OPEN-ILS-GENERAL] floating collections
>
> Good afternoon -
>
> Our library district is going to begin floating its collection. Can
> someone who already floats tell me the procedure you follow for moving
> materials from one branch to another when one branch gets too full? We
> could just put 100 items in a box and send it to the other branch but there
> will be a couple of days when the catalog shows the items as available in
> the original branch when they aren't.
>
> Also, how do your branches communicate about items needed and items that
> need to be gotten rid of?
>
> Thank you.
> Diane Disbro
> Branch Manager/Circulation Coordinator
> Union Branch
> Scenic Regional Library
> 308 Hawthorne Drive
> Union, MO 63084
> (636) 583-3224
> ddisbro at scenicregional.org<mailto:ddisbro at scenicregional.org>
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