[Board] EG 2020 Conference budget & sponsorship prospectus

[Galen Charlton]

Hi,

OK, thanks for clarifying. Out of curiosity, are we getting any hotel room
comps?

Regards,

Galen

On Thu, Oct 24, 2019 at 5:05 PM Terran McCanna <
tmccanna at georgialibraries.org> wrote:

> This was a condition of them helping us with the event. They are handling
> the conference registration site and process for us at no charge, plus they
> will be onsite manning the registration table so they can take on-site
> registrations and payments, and will be the contact point for the catering
> and all other hotel related issues that may come up. The only things we
> will need to pay are the 1.5% credit card transaction fee and their travel
> expenses from Athens to Atlanta.
>
>
>
> Terran McCanna, PINES Program Manager
> ------------------------------
>
> Georgia Public Library Service | University System of Georgia
>
> 2872 Woodcock Blvd, Suite 250 l Atlanta, GA 30341
>
> (404) 235-7138 | tmccanna at georgialibraries.org
>
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>
> On Thu, Oct 24, 2019 at 4:55 PM Galen Charlton <gmc at equinoxinitiative.org>
> wrote:
>
>> Hi,
>>
>> Also, regarding the line item for travel expenses for two BOR employees,
>> could you go into a little more detail? Such expenses have not commonly
>> been in past conference budgets.
>>
>> Regards,
>>
>> Galen
>>
>> On Thu, Oct 24, 2019 at 4:42 PM Galen Charlton <gmc at equinoxinitiative.org>
>> wrote:
>>
>>> Hi Terran,
>>>
>>> On Thu, Oct 24, 2019 at 12:50 PM Terran McCanna <
>>> tmccanna at georgialibraries.org> wrote:
>>>
>>>> To The Evergreen Project Board:
>>>>
>>>> I forgot to ask during the board meeting this week if the board wanted
>>>> to vote on the 2020 conference budget or not, but it is available for your
>>>> review here either way:
>>>>
>>>>
>>>> https://docs.google.com/spreadsheets/d/178j7UUgoQUgf0fWvRFrPeEJCn4i5qQXSBgzaqcJLTu0/edit?usp=sharing
>>>>
>>>
>>> The Board is obliged to review and approve it, per the financial policy
>>> adopted during the meeting. :)
>>>
>>> I have some initial questions and feedback:
>>>
>>> - Could enable commenting mode on the budget spreadsheet?
>>> - Security is listed as a zero-dollar question mark item. I don't
>>> believe that we've needed this in the past, but does the venue have any
>>> recommendations or requirements?
>>> - The Board should probably discuss whether the annual report printing
>>> line item more properly belong in the Outreach committee's annual budget.
>>> - Regarding the vendor booths supplies and power line item, is the hotel
>>> providing the exhibitor tables and power cords to us gratis?
>>>
>>> I'm also attaching the menu options (we haven't settled on the specific
>>>> menu options yet, but will do our best to meet a wide range of dietary
>>>> needs).
>>>>
>>>
>>> We'll want at least one solid not-just-salad vegan option for each meal.
>>> Skimming the menu options, that appears to be doable, but we should make
>>> sure. Also, if at all possible, it would be good if the hotel can provide
>>> detailed ingredients lists, ideally printed as part of the buffet cards or
>>> menus during the meals.
>>>
>>> Regards,
>>>
>>> Galen
>>> --
>>> Galen Charlton
>>> Implementation and Services Manager
>>> Equinox Open Library Initiative
>>> phone:  1-877-OPEN-ILS (673-6457)
>>> email:  gmc at equinoxInitiative.org
>>> web:  https://equinoxInitiative.org
>>> direct: +1 770-709-5581
>>> cell:   +1 404-984-4366
>>>
>>
>>
>> --
>> Galen Charlton
>> Implementation and Services Manager
>> Equinox Open Library Initiative
>> phone:  1-877-OPEN-ILS (673-6457)
>> email:  gmc at equinoxInitiative.org
>> web:  https://equinoxInitiative.org
>> direct: +1 770-709-5581
>> cell:   +1 404-984-4366
>>
>

-- 
Galen Charlton
Implementation and Services Manager
Equinox Open Library Initiative
phone:  1-877-OPEN-ILS (673-6457)
email:  gmc at equinoxInitiative.org
web:  https://equinoxInitiative.org
direct: +1 770-709-5581
cell:   +1 404-984-4366
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