[Board] EG 2020 Conference budget & sponsorship prospectus

[Terran McCanna]

I'm sorry, I don't think I answered this question - we will get 1 comped
room for every 50 rooms, plus we will get 5 complimentary room upgrades
from a standard room to a King Suite. We could certainly use 2 of the
comped rooms for the two USG people to save money there. (Note, I've been
using BOR, but it's more appropriate to say USG.)

Terran McCanna, PINES Program Manager
------------------------------

Georgia Public Library Service | University System of Georgia

2872 Woodcock Blvd, Suite 250 l Atlanta, GA 30341

(404) 235-7138 | tmccanna at georgialibraries.org

http://help.georgialibraries.org | help at help.georgialibraries.org

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On Thu, Oct 24, 2019 at 5:10 PM Galen Charlton <gmc at equinoxinitiative.org>
wrote:

> Hi,
>
> OK, thanks for clarifying. Out of curiosity, are we getting any hotel room
> comps?
>
> Regards,
>
> Galen
>
> On Thu, Oct 24, 2019 at 5:05 PM Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
>> This was a condition of them helping us with the event. They are handling
>> the conference registration site and process for us at no charge, plus they
>> will be onsite manning the registration table so they can take on-site
>> registrations and payments, and will be the contact point for the catering
>> and all other hotel related issues that may come up. The only things we
>> will need to pay are the 1.5% credit card transaction fee and their travel
>> expenses from Athens to Atlanta.
>>
>>
>>
>> Terran McCanna, PINES Program Manager
>> ------------------------------
>>
>> Georgia Public Library Service | University System of Georgia
>>
>> 2872 Woodcock Blvd, Suite 250 l Atlanta, GA 30341
>>
>> (404) 235-7138 | tmccanna at georgialibraries.org
>>
>> http://help.georgialibraries.org | help at help.georgialibraries.org
>>
>> <https://www.facebook.com/georgialibraries>
>> <https://www.twitter.com/georgialibs>
>>
>> Join our email list <http://georgialibraries.org> for stories of Georgia
>> libraries making an impact in our communities.
>>
>>
>>
>> On Thu, Oct 24, 2019 at 4:55 PM Galen Charlton <gmc at equinoxinitiative.org>
>> wrote:
>>
>>> Hi,
>>>
>>> Also, regarding the line item for travel expenses for two BOR employees,
>>> could you go into a little more detail? Such expenses have not commonly
>>> been in past conference budgets.
>>>
>>> Regards,
>>>
>>> Galen
>>>
>>> On Thu, Oct 24, 2019 at 4:42 PM Galen Charlton <
>>> gmc at equinoxinitiative.org> wrote:
>>>
>>>> Hi Terran,
>>>>
>>>> On Thu, Oct 24, 2019 at 12:50 PM Terran McCanna <
>>>> tmccanna at georgialibraries.org> wrote:
>>>>
>>>>> To The Evergreen Project Board:
>>>>>
>>>>> I forgot to ask during the board meeting this week if the board wanted
>>>>> to vote on the 2020 conference budget or not, but it is available for your
>>>>> review here either way:
>>>>>
>>>>>
>>>>> https://docs.google.com/spreadsheets/d/178j7UUgoQUgf0fWvRFrPeEJCn4i5qQXSBgzaqcJLTu0/edit?usp=sharing
>>>>>
>>>>
>>>> The Board is obliged to review and approve it, per the financial policy
>>>> adopted during the meeting. :)
>>>>
>>>> I have some initial questions and feedback:
>>>>
>>>> - Could enable commenting mode on the budget spreadsheet?
>>>> - Security is listed as a zero-dollar question mark item. I don't
>>>> believe that we've needed this in the past, but does the venue have any
>>>> recommendations or requirements?
>>>> - The Board should probably discuss whether the annual report printing
>>>> line item more properly belong in the Outreach committee's annual budget.
>>>> - Regarding the vendor booths supplies and power line item, is the
>>>> hotel providing the exhibitor tables and power cords to us gratis?
>>>>
>>>> I'm also attaching the menu options (we haven't settled on the specific
>>>>> menu options yet, but will do our best to meet a wide range of dietary
>>>>> needs).
>>>>>
>>>>
>>>> We'll want at least one solid not-just-salad vegan option for each
>>>> meal. Skimming the menu options, that appears to be doable, but we should
>>>> make sure. Also, if at all possible, it would be good if the hotel can
>>>> provide detailed ingredients lists, ideally printed as part of the buffet
>>>> cards or menus during the meals.
>>>>
>>>> Regards,
>>>>
>>>> Galen
>>>> --
>>>> Galen Charlton
>>>> Implementation and Services Manager
>>>> Equinox Open Library Initiative
>>>> phone:  1-877-OPEN-ILS (673-6457)
>>>> email:  gmc at equinoxInitiative.org
>>>> web:  https://equinoxInitiative.org
>>>> direct: +1 770-709-5581
>>>> cell:   +1 404-984-4366
>>>>
>>>
>>>
>>> --
>>> Galen Charlton
>>> Implementation and Services Manager
>>> Equinox Open Library Initiative
>>> phone:  1-877-OPEN-ILS (673-6457)
>>> email:  gmc at equinoxInitiative.org
>>> web:  https://equinoxInitiative.org
>>> direct: +1 770-709-5581
>>> cell:   +1 404-984-4366
>>>
>>
>
> --
> Galen Charlton
> Implementation and Services Manager
> Equinox Open Library Initiative
> phone:  1-877-OPEN-ILS (673-6457)
> email:  gmc at equinoxInitiative.org
> web:  https://equinoxInitiative.org
> direct: +1 770-709-5581
> cell:   +1 404-984-4366
>
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