[Board] 2021 Conference Contract Vote

[Holly Brennan]

A yes vote from me! (I was ready to do this earlier but it was 20 minutes
before the waiting period was up :)

-Holly


Holly Brennan



On Fri, Jan 31, 2020 at 12:29 PM Tiffany Little <
tlittle at georgialibraries.org> wrote:

> I agree with Galen's point that procedures should be in place to avoid
> such a tight turnaround time in the future. I don't particularly think
> anyone was at fault in this case, but it would be good to have some sort of
> guidance going forward.
>
> Tiffany Little, PINES Services Specialist: Acquisitions
>
> ------------------------------
>
> Georgia Public Library Service | University System of Georgia
>
> 2872 Woodcock Blvd, Suite 250 l Atlanta, GA 30341
>
> (470) 512-1454 | tlittle at georgialibraries.org |
> help at help.georgialibraries.org
>
> <https://www.facebook.com/georgialibraries>
> <https://www.twitter.com/georgialibs>
>
> Join our email list <http://georgialibraries.org> for stories of Georgia
> libraries making an impact in our communities.
>
>
> On Fri, Jan 31, 2020 at 4:24 PM Galen Charlton <gmc at equinoxinitiative.org>
> wrote:
>
>> Hi,
>>
>> For the record, I am registering an abstention on this vote.
>>
>> The contract is overall is of the same scale to previous conferences, and
>> I want to acknowledge the work of the selection committee.  I do wish a
>> lower hotel rate for attendees had been attained.
>>
>> I do have significant procedural concerns, however. While the conference
>> is one of the marquee things we do, it is also the largest annual
>> expenditure of project funds and source of financial risk, and likely will
>> remain so for the foreseeable future. The contract was formally presented
>> to the board only three days prior to a "must-sign" deadline; this tight of
>> a timeframe limited our ability to provide proper oversight short of making
>> a drastic decision to reject the contract entirely. I think it is
>> imperative that we put procedures in place to avoid this situation in the
>> future.
>>
>> Regards,
>>
>> Galen
>>
>> On Thu, Jan 30, 2020 at 7:32 AM Goben, Anna <AGoben at library.in.gov>
>> wrote:
>>
>>> Sorry, this response was in another inbox after I’d already emailed
>>> everyone.  I’d prefer to start the vote during business hours if possible
>>> today as I am travelling tomorrow and will be out of the office as of
>>> 3:30pm ET. But if everyone is prepared to submit their vote between 5-7pm
>>> ET, that should be alright for the turnaround.
>>>
>>>
>>>
>>> Thanks and apologies for the earlier response that missed this feedback!
>>>
>>> -Anna
>>>
>>>
>>>
>>> Anna Goben
>>>
>>> Evergreen Indiana Coordinator
>>>
>>> Indiana State Library
>>>
>>> 140 N Senate Ave
>>>
>>> Indianapolis, IN 46204
>>>
>>> 317-234-6624
>>>
>>> Fax: 317-232-1925
>>>
>>>
>>>
>>> *From:* Board [mailto:board-bounces at list.evergreen-ils.org] *On Behalf
>>> Of *Galen Charlton
>>> *Sent:* Wednesday, January 29, 2020 4:45 PM
>>> *To:* Tiffany Little <tlittle at georgialibraries.org>
>>> *Cc:* board at list.evergreen-ils.org
>>> *Subject:* Re: [Board] 2021 Conference Contract Vote
>>>
>>>
>>>
>>> **** This is an EXTERNAL email. Exercise caution. DO NOT open
>>> attachments or click links from unknown senders or unexpected email. ****
>>> ------------------------------
>>>
>>> Hi,
>>>
>>>
>>>
>>> I request that we consider the next 24 hours to be a discussion period
>>> and that no votes be cast before 5 p.m. ET tomorrow to allow proper
>>> consideration of the contract by the Board.
>>>
>>>
>>>
>>> Regards,
>>>
>>>
>>>
>>> Galen
>>>
>>>
>>>
>>> On Wed, Jan 29, 2020 at 3:50 PM Tiffany Little <
>>> tlittle at georgialibraries.org> wrote:
>>>
>>> I'll second.
>>>
>>>
>>>
>>> [image: Image removed by sender.]
>>>
>>> *Tiffany Little, PINES Services Specialist: Acquisitions*
>>> ------------------------------
>>>
>>> *Georgia Public Library Service | University System of Georgia*
>>>
>>> 2872 Woodcock Blvd, Suite 250 l Atlanta, GA 30341
>>>
>>> (470) 512-1454 | tlittle at georgialibraries.org |
>>> help at help.georgialibraries.org
>>>
>>>
>>>
>>> [image: Image removed by sender.]
>>> <https://www.facebook.com/georgialibraries> [image: Image removed by
>>> sender.] <https://www.twitter.com/georgialibs>
>>>
>>> *Join our email list* <http://georgialibraries.org> *for stories of
>>> Georgia libraries making an impact in our communities.*
>>>
>>>
>>>
>>>
>>>
>>> On Wed, Jan 29, 2020 at 3:47 PM Jason Boyer <
>>> jboyer at equinoxinitiative.org> wrote:
>>>
>>> I move we approve the draft contract.
>>>
>>>
>>>
>>> Jason
>>>
>>>
>>> --
>>> Jason Boyer
>>> Senior System Administrator
>>> Equinox Open Library Initiative
>>> phone:  +1 (877) Open-ILS (673-6457)
>>> email:  JBoyer at EquinoxInitiative.org <JBoyer at EquinoxInitiative.org>
>>> web:  https://EquinoxInitiative.org/
>>>
>>>
>>>
>>> On Jan 29, 2020, at 3:21 PM, Goben, Anna <AGoben at library.IN.gov> wrote:
>>>
>>>
>>>
>>> Good afternoon,
>>>
>>>
>>>
>>> At the request of the Evergreen Standing Conference Committee and MOBIUS
>>> following review of the contract, I am calling for a motion to approve the
>>> draft contract provided to the Board for review on 1/29/2020.  In order to
>>> secure the terms of this contract, it must be signed this week.
>>>
>>>
>>>
>>> Do I have a motion and a second?
>>>
>>>
>>>
>>> Thanks,
>>>
>>> -Anna
>>>
>>>
>>>
>>> Anna Goben
>>>
>>> Evergreen Indiana Coordinator
>>>
>>> Indiana State Library
>>>
>>> 140 N Senate Ave
>>>
>>> Indianapolis, IN 46204
>>>
>>> 317-234-6624
>>>
>>> Fax: 317-232-1925
>>>
>>>
>>>
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>>> Board mailing list
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>>>
>>>
>>>
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>>>
>>>
>>>
>>> --
>>>
>>> Galen Charlton
>>> Implementation and Services Manager
>>> Equinox Open Library Initiative
>>> phone:  1-877-OPEN-ILS (673-6457)
>>> email:  gmc at equinoxInitiative.org
>>> web:  https://equinoxInitiative.org
>>> direct: +1 770-709-5581
>>> cell:   +1 404-984-4366
>>>
>>
>>
>> --
>> Galen Charlton
>> Implementation and Services Manager
>> Equinox Open Library Initiative
>> phone:  1-877-OPEN-ILS (673-6457)
>> email:  gmc at equinoxInitiative.org
>> web:  https://equinoxInitiative.org
>> direct: +1 770-709-5581
>> cell:   +1 404-984-4366
>> _______________________________________________
>> Board mailing list
>> Board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>
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