[Board] 2021 Conference Contract Vote

[Tiffany Little]

I agree with Galen's point that procedures should be in place to avoid such
a tight turnaround time in the future. I don't particularly think anyone
was at fault in this case, but it would be good to have some sort of
guidance going forward.

Tiffany Little, PINES Services Specialist: Acquisitions

------------------------------

Georgia Public Library Service | University System of Georgia

2872 Woodcock Blvd, Suite 250 l Atlanta, GA 30341

(470) 512-1454 | tlittle at georgialibraries.org |
help at help.georgialibraries.org

<https://www.facebook.com/georgialibraries>
<https://www.twitter.com/georgialibs>

Join our email list <http://georgialibraries.org> for stories of Georgia
libraries making an impact in our communities.


On Fri, Jan 31, 2020 at 4:24 PM Galen Charlton <gmc at equinoxinitiative.org>
wrote:

> Hi,
>
> For the record, I am registering an abstention on this vote.
>
> The contract is overall is of the same scale to previous conferences, and
> I want to acknowledge the work of the selection committee.  I do wish a
> lower hotel rate for attendees had been attained.
>
> I do have significant procedural concerns, however. While the conference
> is one of the marquee things we do, it is also the largest annual
> expenditure of project funds and source of financial risk, and likely will
> remain so for the foreseeable future. The contract was formally presented
> to the board only three days prior to a "must-sign" deadline; this tight of
> a timeframe limited our ability to provide proper oversight short of making
> a drastic decision to reject the contract entirely. I think it is
> imperative that we put procedures in place to avoid this situation in the
> future.
>
> Regards,
>
> Galen
>
> On Thu, Jan 30, 2020 at 7:32 AM Goben, Anna <AGoben at library.in.gov> wrote:
>
>> Sorry, this response was in another inbox after I’d already emailed
>> everyone.  I’d prefer to start the vote during business hours if possible
>> today as I am travelling tomorrow and will be out of the office as of
>> 3:30pm ET. But if everyone is prepared to submit their vote between 5-7pm
>> ET, that should be alright for the turnaround.
>>
>>
>>
>> Thanks and apologies for the earlier response that missed this feedback!
>>
>> -Anna
>>
>>
>>
>> Anna Goben
>>
>> Evergreen Indiana Coordinator
>>
>> Indiana State Library
>>
>> 140 N Senate Ave
>>
>> Indianapolis, IN 46204
>>
>> 317-234-6624
>>
>> Fax: 317-232-1925
>>
>>
>>
>> *From:* Board [mailto:board-bounces at list.evergreen-ils.org] *On Behalf
>> Of *Galen Charlton
>> *Sent:* Wednesday, January 29, 2020 4:45 PM
>> *To:* Tiffany Little <tlittle at georgialibraries.org>
>> *Cc:* board at list.evergreen-ils.org
>> *Subject:* Re: [Board] 2021 Conference Contract Vote
>>
>>
>>
>> **** This is an EXTERNAL email. Exercise caution. DO NOT open attachments
>> or click links from unknown senders or unexpected email. ****
>> ------------------------------
>>
>> Hi,
>>
>>
>>
>> I request that we consider the next 24 hours to be a discussion period
>> and that no votes be cast before 5 p.m. ET tomorrow to allow proper
>> consideration of the contract by the Board.
>>
>>
>>
>> Regards,
>>
>>
>>
>> Galen
>>
>>
>>
>> On Wed, Jan 29, 2020 at 3:50 PM Tiffany Little <
>> tlittle at georgialibraries.org> wrote:
>>
>> I'll second.
>>
>>
>>
>> [image: Image removed by sender.]
>>
>> *Tiffany Little, PINES Services Specialist: Acquisitions*
>> ------------------------------
>>
>> *Georgia Public Library Service | University System of Georgia*
>>
>> 2872 Woodcock Blvd, Suite 250 l Atlanta, GA 30341
>>
>> (470) 512-1454 | tlittle at georgialibraries.org |
>> help at help.georgialibraries.org
>>
>>
>>
>> [image: Image removed by sender.]
>> <https://www.facebook.com/georgialibraries> [image: Image removed by
>> sender.] <https://www.twitter.com/georgialibs>
>>
>> *Join our email list* <http://georgialibraries.org> *for stories of
>> Georgia libraries making an impact in our communities.*
>>
>>
>>
>>
>>
>> On Wed, Jan 29, 2020 at 3:47 PM Jason Boyer <jboyer at equinoxinitiative.org>
>> wrote:
>>
>> I move we approve the draft contract.
>>
>>
>>
>> Jason
>>
>>
>> --
>> Jason Boyer
>> Senior System Administrator
>> Equinox Open Library Initiative
>> phone:  +1 (877) Open-ILS (673-6457)
>> email:  JBoyer at EquinoxInitiative.org <JBoyer at EquinoxInitiative.org>
>> web:  https://EquinoxInitiative.org/
>>
>>
>>
>> On Jan 29, 2020, at 3:21 PM, Goben, Anna <AGoben at library.IN.gov> wrote:
>>
>>
>>
>> Good afternoon,
>>
>>
>>
>> At the request of the Evergreen Standing Conference Committee and MOBIUS
>> following review of the contract, I am calling for a motion to approve the
>> draft contract provided to the Board for review on 1/29/2020.  In order to
>> secure the terms of this contract, it must be signed this week.
>>
>>
>>
>> Do I have a motion and a second?
>>
>>
>>
>> Thanks,
>>
>> -Anna
>>
>>
>>
>> Anna Goben
>>
>> Evergreen Indiana Coordinator
>>
>> Indiana State Library
>>
>> 140 N Senate Ave
>>
>> Indianapolis, IN 46204
>>
>> 317-234-6624
>>
>> Fax: 317-232-1925
>>
>>
>>
>> _______________________________________________
>> Board mailing list
>> Board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>
>>
>>
>> _______________________________________________
>> Board mailing list
>> Board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>
>> _______________________________________________
>> Board mailing list
>> Board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>
>>
>>
>> --
>>
>> Galen Charlton
>> Implementation and Services Manager
>> Equinox Open Library Initiative
>> phone:  1-877-OPEN-ILS (673-6457)
>> email:  gmc at equinoxInitiative.org
>> web:  https://equinoxInitiative.org
>> direct: +1 770-709-5581
>> cell:   +1 404-984-4366
>>
>
>
> --
> Galen Charlton
> Implementation and Services Manager
> Equinox Open Library Initiative
> phone:  1-877-OPEN-ILS (673-6457)
> email:  gmc at equinoxInitiative.org
> web:  https://equinoxInitiative.org
> direct: +1 770-709-5581
> cell:   +1 404-984-4366
> _______________________________________________
> Board mailing list
> Board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://list.evergreen-ils.org/pipermail/board/attachments/20200131/5c003a0e/attachment-0001.html>