[Board] Conference cancellation?

[Terran McCanna]

Since we do not know the course the virus will take and how long it will
last before it is fully contained, I am hesitant to consider attempting to
postpone it to a later date this year. Even if the hotel was willing to
work with us under the same contract at a later date this year, it would
require renegotiating with all of the exhibitors and sponsors, who have
their own fiscal years and schedules to consider.

I like the idea of throwing together a limited virtual conference this year
instead of the in-person conference, and then possibly host here in Georgia
in 2022 (as MOBIUS is already scheduled to host in 2021).



Terran McCanna, PINES Program Manager
------------------------------

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On Thu, Mar 12, 2020 at 1:23 PM Galen Charlton <gmc at equinoxinitiative.org>
wrote:

> Hi,
>
> I agree that we should be prepared to cancel the conference, and given
> developments in Georgia (including the first reported death today) agree
> that it is a matter of urgent discussion.
>
> Hopefully we will get favorable news from discussions with the insurance
> provider and counsel regarding our ability to manage financial liability,
> but I think we are at the point where protecting the health of attendees
> and anybody who might come in contact with them would take precedence.
>
> As Chris suggests, I do think we should be aware of creative options
> including:
>
> - postponing the Georgia conference to later this year or to 2021
> - hosting an online-only version of the conference this spring if we
> postpone or cancel
>
> Regards,
>
> Galen
>
> On Thu, Mar 12, 2020 at 11:47 AM Goben, Anna <AGoben at library.in.gov>
> wrote:
>
>> Good morning,
>>
>>
>>
>> The Conference Committee has conferred and has recommended cancelling the
>> 2020 Evergreen conference given the state of travel in GA right now.  They
>> have requested that the board discuss the matter and provide a final
>> decision.  Requests have further been made for legal review about the
>> obligations currently under contracted for this event.   If no decision is
>> made before then, I anticipate we’ll undergo a formal vote on the matter at
>> our meeting next week so that we can minimize the fiscal damage to any
>> parties involved should the final decision be to cancel.
>>
>>
>>
>> Thanks,
>>
>> -Anna
>>
>>
>>
>>
>>
>> Anna Goben
>>
>> Evergreen Indiana Coordinator
>>
>> Indiana State Library
>>
>> 140 N Senate Ave
>>
>> Indianapolis, IN 46204
>>
>> 317-234-6624
>>
>> Fax: 317-232-1925
>>
>>
>> _______________________________________________
>> Board mailing list
>> Board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>
>
>
> --
> Galen Charlton
> Implementation and Services Manager
> Equinox Open Library Initiative
> phone:  1-877-OPEN-ILS (673-6457)
> email:  gmc at equinoxInitiative.org
> web:  https://equinoxInitiative.org
> direct: +1 770-709-5581
> cell:   +1 404-984-4366
> _______________________________________________
> Board mailing list
> Board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>
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