[Board] TEP shared drives

[Galen Charlton]

Hi Katie,

I think this is a good starting point. Some thoughts that come to mind are:

- Some people other than current board members have evergreen-ils.org email
addresses, so I think the private board share access should be expressed
explicitly as current board members
- The conference committee will have some documents (e.g., potentially some
of the financial and venue agreements, and definitely raw survey responses)
that shouldn't be public. Consequently, I would suggest a modification to
the structure to have both public and private versions of the committee
documents

Here's a revision embodying my suggestions:


   -

   TEP board public (publicly visible; writable by current board members)
   -

      Board meetings: minutes, financial reports, videos of meetings
      -

      Policies, including resolutions we have passed that we may want to
      reference in the future
      -

      Bylaws & other foundational documents
      -

      TEP committees (subfolders also writable by non-board committee
      members at discretion of committee chair)
      -

         Folder for each board committee and working group with public
         documents, including public meeting minutes and other resources
         -

         Folder for the Conference Committee includes the shareable
         Evergreen conference file repositories
         -

   TEP board private (visible and editable only by current board members,
   although committee folders can have give to current committee members who
   are not board members)
   -

      TEP committees
      -

         Folder for each committee with spaces for confidential and
         provisioning documents
         -

      TEP elections (also accessible by non-board committee members at
      discretion of committee chair)
      -

      Treasurer – non-public financial reports, QB files
      -

      Board member contact info/committee rosters
      -

   Double Secret stuff (accessible on a need-to-know basis; these may be
   better implemented as separate shared drives)
   -

      Security (for the security team)
      -

      Treasurer/exec-only info like banking details
      -

   Evergreen community (publicly visible; write access granted liberally to
   project and IG volunteers)
   -

      Committee/working group documents relating to projects – I’m thinking
      the Evergreen Aspen kind of stuff that doesn’t fit into a board
committee;
      or things that we want to be public
      -

      Interest group folders


Regards,

Galen
-- 
Galen Charlton
Implementation and IT Manager
Equinox Open Library Initiative
gmc at equinoxOLI.org
https://www.equinoxOLI.org
phone: 877-OPEN-ILS (673-6457)
direct: 770-709-5581
<http://evergreen-ils.org>
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