[Board] TEP shared drives

[Joe Knueven]

Hi everyone, 



First, I wholeheartedly support the calendar change, +1.  



On the shared drive, I like the idea and the work Katie and Galen have already done.  

My only comment/thought was that I agree that double secret shared drive stuff might be better implemented as something separate from everything else.  



Have a good weekend. 



Joe

  













---- On Wed, 02 Aug 2023 16:08:50 -0400 Galen Charlton via Board <board at list.evergreen-ils.org> wrote ---



Hi Katie,



I think this is a good starting point. Some thoughts that come to mind are:



- Some people other than current board members have http://evergreen-ils.org email addresses, so I think the private board share access should be expressed explicitly as current board members

- The conference committee will have some documents (e.g., potentially some of the financial and venue agreements, and definitely raw survey responses) that shouldn't be public. Consequently, I would suggest a modification to the structure to have both public and private versions of the committee documents



Here's a revision embodying my suggestions:



TEP board public (publicly visible; writable by current board members)


Board meetings: minutes, financial reports, videos of meetings


Policies, including resolutions we have passed that we may want to reference in the future


Bylaws & other foundational documents


TEP committees (subfolders also writable by non-board committee members at discretion of committee chair)


Folder for each board committee and working group with public documents, including public meeting minutes and other resources


Folder for the Conference Committee includes the shareable Evergreen conference file repositories




TEP board private (visible and editable only by current board members, although committee folders can have give to current committee members who are not board members)


TEP committees 


Folder for each committee with spaces for confidential and provisioning documents



TEP elections (also accessible by non-board committee members at discretion of committee chair)


Treasurer – non-public financial reports, QB files


Board member contact info/committee rosters



Double Secret stuff (accessible on a need-to-know basis; these may be better implemented as separate shared drives)


Security (for the security team)


Treasurer/exec-only info like banking details



Evergreen community (publicly visible; write access granted liberally to project and IG volunteers)


Committee/working group documents relating to projects – I’m thinking the Evergreen Aspen kind of stuff that doesn’t fit into a board committee; or things that we want to be public


Interest group folders







Regards,



Galen

-- 
Galen Charlton
Implementation and IT Manager
Equinox Open Library Initiative
mailto:gmc at equinoxOLI.org
https://www.equinoxOLI.org 
phone: 877-OPEN-ILS (673-6457)
direct: 770-709-5581
http://evergreen-ils.org


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Joe Knueven, Director

Wilmington Public Library

268 N South Street

Wilmington, OH 45177

937-382-6165 x101 (office)

937-403-0290 (direct)

937-382-2417 (public)
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