[Eg-oversight-board] Revised draft photography policy

[Kathy Lussier]

Hi all,

I'm attaching a final version of the draft photography policy to be 
voted on today. Tony asked that I add a bit more clarification on whose 
photographs would be released under Creative Commons licensing.

Kathy

Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 343-0128
klussier at masslnc.org
Twitter: http://www.twitter.com/kmlussier

On 6/6/2014 4:46 PM, Kathy Lussier wrote:
> Thanks Galen! You are correct. It's something Tony asked me to add to 
> an e-mail that went out prior to this year's conference.
>
> I'll add your suggested wording.
>
> Kathy
>
> Kathy Lussier
> Project Coordinator
> Massachusetts Library Network Cooperative
> (508) 343-0128
> klussier at masslnc.org
> Twitter: http://www.twitter.com/kmlussier
>
> On 6/6/2014 4:42 PM, Galen Charlton wrote:
>> Hi,
>>
>> On Fri, Jun 6, 2014 at 12:58 PM, Kathy Lussier <klussier at masslnc.org> 
>> wrote:
>>> Attached is a revised conference photography policy that incorporates a
>>> paragraph on repercussions as was discussed at the last EOB meeting. 
>>> I'll
>>> send this draft along to the SFC, but please let me know if you have 
>>> any
>>> further feedback.
>> Thanks.  I have a question about this part, where I think the wording
>> is a little unclear:
>>
>> "If the Software Freedom Conservancy, the Evergreen Executive
>> O[v]ersight Board, or the Evergreen Conference Planning Committee
>> chooses to publish those photographs and recordings, we will publish
>> them under a Creative Commons license.  Conservancy and Evergreen
>> further reserve the right to use those photographs and recordings in
>> promotional materials to promote the Evergreen project and/or the use
>> of free and open source software."
>>
>> I assume that this refers to photos and video taken by event staff? As
>> opposed to, say, the event somehow asserting that it has a blanket
>> republication license for all photos taken by attendees?
>>
>> If so, I suggest that the following sentences or something like them
>> be inserted:
>>
>> [1] At the beginning of the policy:
>>
>> This policy applies to attendees of Evergreen events, including event
>> staff who are designated as official photographers and audio and video
>> recorders.
>>
>> [2] Before the "If the Software Freedom Conservancy...":
>>
>> "The event may have one or more staff taking photographs and/or audio
>> or video recordings during the event.  These staff will respect
>> attendees' preferences regarding photography and recordings."
>>
>> Regards,
>>
>> Galen
>
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Evergreen Event Photography/Audio/Video Policy

This policy applies to all attendees of Evergreen events, including event staff who are designated as official photographers and audio and video recorders.

Do not photograph, video or audio record anyone without their express permission.

During the Evergreen International Conference, most attendees will have different colored badge lanyards showing their preference for photography:

* Green: Photographs always okay
* Yellow: Ask before photographing
* Red: Photographs never okay, don't ask

There is no prior opt-in for audio or video recordings. You must always ask before recording.

The event may have one or more staff taking photographs and/or audio or video recordings during the event.  These staff will respect attendees' preferences regarding photography and recordings.

If the Software Freedom Conservancy, the Evergreen Executive OVersight Board, or the Evergreen Conference Planning Committee chooses to publish photographs and recordings taken by event staff, we will publish them under a Creative Commons license.  Conservancy and Evergreen further reserve the right to use those photographs and recordings in promotional materials to promote the Evergreen project and/or the use of free and open source software.

If there is a violation of this policy, event planners will request that the photograph be removed from any sites where it was posted and deleted from the devices. In the event that this request is ignored or further violations occur, the participants violating this policy may be sanctioned or expelled from the event without a refund or banned from future Evergreen events.

This Photography/Audio/Video Policy is adapted from the AdaCamp Photography/Audio/Video Policy, which is licensed under a Creative Commons Attribution-ShareAlike 3.0 United States License.