[Eg-oversight-board] Proposed conference photography policy

[Rogan Hamby]

I don't mind recording preferences so long as we have controls as to who
sees it and we destroy the records afterwards.

With that said then it becomes a balancing act - the value of the
sponsorship versus the hassle of that.  And, the folks implementing the
conferences would be best suited to give us feedback on that.

A minor tangent - But, with that said I actually think being transparent
about controls of attendance records would be a good thing regardless of
what we do about the photography preferences.  We had a snafu with the list
of attendees being emailed out and I don't recall but were folks asked if
it was OK to be put on that list?  I assume we were but I don't actually
recall.  It's easy for me to forget about the privacy aspect of this as I
attend representing an organization and it's all very public but some might
not be and we need to be conscious of their privacy.

A secondary minor tangent - I think all speakers should agree to be
photographed so that folks can post to social media and the like.  I would
leave recording audio and video up to the individual speaker though and
require arrangement.



On Tue, May 6, 2014 at 8:50 PM, Ben Hyman <ben.hyman at bc.libraries.coop>wrote:

> Thanks for your work on this!
>
> My two cents:
>
> I'm willing to sacrifice a sponsorship category in favour of not recording
> preferences.
>
> 'Other Ben'
>
> Sent by phone. Please pardon my thumbs.
>
> > On May 6, 2014, at 1:55 PM, Kathy Lussier <klussier at masslnc.org> wrote:
> >
> > Hi all,
> >
> > Following up on an action item from the last EOB meeting, I have
> attached a draft policy that Ben Shum and I worked on. The policy is
> similar to the one used by ADA Camp, but I tacked on a paragraph at the end
> that Tony Sebro had recommended we use when we sent out an e-mail to 2014
> attendees regarding conference photography.
> >
> > While creating the policy, Ben and I had an interesting discussion about
> implementation of this policy.
> >
> > One approach was to ask people to identify their photography preferences
> when registering for the conference. The planning committee could then use
> the registration numbers to determine how many lanyards to order of each
> color.  One con to that approach is that we're keeping a record of people's
> photography choices.
> >
> > Another approach is that you just make the lanyards available in
> multiple colors, and people pick their color choice when they pick up name
> badges. In that case, photography preferences aren't recorded anywhere.
> However, the down side to that approach is that, without knowing how many
> colors to order ahead of time, it would work better if we used generic
> lanyards - ones that don't identify a specific conference or carry the logo
> of a sponsor. The conference planning committee could then order lots of
> lanyards in all three colors without worrying that they ordered too many in
> a particular color. However, the down side is that we would lose the
> ability to offer a sponsorship for what has been a popular sponsorship
> opportunity.
> >
> > I normally wouldn't want to involve the Board in implementation details,
> but, since the conversation between Ben and me talked touched on concerns
> over recording people's photography choices and the potential loss of a
> sponsorship category, I thought it would be worthwhile for the Board to
> provide some feedback on how the policy should be implemented.
> >
> > What do you all think?
> >
> > Kathy
> >
> > --
> > Kathy Lussier
> > Project Coordinator
> > Massachusetts Library Network Cooperative
> > (508) 343-0128
> > klussier at masslnc.org
> > Twitter: http://www.twitter.com/kmlussier
> >
> > <draft-photography-policy.txt>
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