[Eg-oversight-board] Proposed conference photography policy

[Chauncey Montgomery]

>A secondary minor tangent - I think all speakers should agree to be photographed so that folks can post to social media and the like.  I would leave recording audio and video up to the individual speaker though and require arrangement.
I agree.
CM

On 05/07/2014 08:48 AM, Rogan Hamby wrote:
> I don't mind recording preferences so long as we have controls as to who
> sees it and we destroy the records afterwards.
>
> With that said then it becomes a balancing act - the value of the
> sponsorship versus the hassle of that.  And, the folks implementing the
> conferences would be best suited to give us feedback on that.
>
> A minor tangent - But, with that said I actually think being transparent
> about controls of attendance records would be a good thing regardless of
> what we do about the photography preferences.  We had a snafu with the
> list of attendees being emailed out and I don't recall but were folks
> asked if it was OK to be put on that list?  I assume we were but I don't
> actually recall.  It's easy for me to forget about the privacy aspect of
> this as I attend representing an organization and it's all very public
> but some might not be and we need to be conscious of their privacy.
>
> A secondary minor tangent - I think all speakers should agree to be
> photographed so that folks can post to social media and the like.  I
> would leave recording audio and video up to the individual speaker
> though and require arrangement.
>
>
>
> On Tue, May 6, 2014 at 8:50 PM, Ben Hyman <ben.hyman at bc.libraries.coop
> <mailto:ben.hyman at bc.libraries.coop>> wrote:
>
>     Thanks for your work on this!
>
>     My two cents:
>
>     I'm willing to sacrifice a sponsorship category in favour of not
>     recording preferences.
>
>     'Other Ben'
>
>     Sent by phone. Please pardon my thumbs.
>
>     > On May 6, 2014, at 1:55 PM, Kathy Lussier <klussier at masslnc.org <mailto:klussier at masslnc.org>> wrote:
>     >
>     > Hi all,
>     >
>     > Following up on an action item from the last EOB meeting, I have attached a draft policy that Ben Shum and I worked on. The policy is similar to the one used by ADA Camp, but I tacked on a paragraph at the end that Tony Sebro had recommended we use when we sent out an e-mail to 2014 attendees regarding conference photography.
>     >
>     > While creating the policy, Ben and I had an interesting discussion about implementation of this policy.
>     >
>     > One approach was to ask people to identify their photography preferences when registering for the conference. The planning committee could then use the registration numbers to determine how many lanyards to order of each color.  One con to that approach is that we're keeping a record of people's photography choices.
>     >
>     > Another approach is that you just make the lanyards available in multiple colors, and people pick their color choice when they pick up name badges. In that case, photography preferences aren't recorded anywhere. However, the down side to that approach is that, without knowing how many colors to order ahead of time, it would work better if we used generic lanyards - ones that don't identify a specific conference or carry the logo of a sponsor. The conference planning committee could then order lots of lanyards in all three colors without worrying that they ordered too many in a particular color. However, the down side is that we would lose the ability to offer a sponsorship for what has been a popular sponsorship opportunity.
>     >
>     > I normally wouldn't want to involve the Board in implementation details, but, since the conversation between Ben and me talked touched on concerns over recording people's photography choices and the potential loss of a sponsorship category, I thought it would be worthwhile for the Board to provide some feedback on how the policy should be implemented.
>     >
>     > What do you all think?
>     >
>     > Kathy
>     >
>     > --
>     > Kathy Lussier
>     > Project Coordinator
>     > Massachusetts Library Network Cooperative
>     >(508) 343-0128 <tel:%28508%29%20343-0128>
>     >klussier at masslnc.org <mailto:klussier at masslnc.org>
>     > Twitter:http://www.twitter.com/kmlussier
>     >
>     > <draft-photography-policy.txt>
>     _______________________________________________
>     eg-oversight-board mailing list
>     eg-oversight-board at list.evergreen-ils.org
>     <mailto:eg-oversight-board at list.evergreen-ils.org>
>     http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>