[Eg-oversight-board] Proposed conference photography policy

[Chauncey Montgomery]

Could you perhaps have a generic, anonymous survey that goes out to all 
conference goers, prior to the event asking preference?  This would give 
you a rough count without collecting names.  I was thinking a simple 
Google form (or equivalent) with the text of the policy and the choices 
following.  There would be no record generated except a raw count of the 
lanyard choices.  Then you could order X% more of each, just in case 
folks change their mind on location.
Just an idea.
CM

On 05/06/2014 04:55 PM, Kathy Lussier wrote:
> Hi all,
>
> Following up on an action item from the last EOB meeting, I have
> attached a draft policy that Ben Shum and I worked on. The policy is
> similar to the one used by ADA Camp, but I tacked on a paragraph at the
> end that Tony Sebro had recommended we use when we sent out an e-mail to
> 2014 attendees regarding conference photography.
>
> While creating the policy, Ben and I had an interesting discussion about
> implementation of this policy.
>
> One approach was to ask people to identify their photography preferences
> when registering for the conference. The planning committee could then
> use the registration numbers to determine how many lanyards to order of
> each color.  One con to that approach is that we're keeping a record of
> people's photography choices.
>
> Another approach is that you just make the lanyards available in
> multiple colors, and people pick their color choice when they pick up
> name badges. In that case, photography preferences aren't recorded
> anywhere. However, the down side to that approach is that, without
> knowing how many colors to order ahead of time, it would work better if
> we used generic lanyards - ones that don't identify a specific
> conference or carry the logo of a sponsor. The conference planning
> committee could then order lots of lanyards in all three colors without
> worrying that they ordered too many in a particular color. However, the
> down side is that we would lose the ability to offer a sponsorship for
> what has been a popular sponsorship opportunity.
>
> I normally wouldn't want to involve the Board in implementation details,
> but, since the conversation between Ben and me talked touched on
> concerns over recording people's photography choices and the potential
> loss of a sponsorship category, I thought it would be worthwhile for the
> Board to provide some feedback on how the policy should be implemented.
>
> What do you all think?
>
> Kathy
>