[Eg-oversight-board] Action Item - Letter to Conservancy re: Accounting

[Kathy Lussier]

Hi Ruth,

As of now, there are no outreach donations reflected in the ledger 
because the first donation arrived in June, which is after the problem 
with the import script occurred.

Kathy

On 06/23/2015 07:33 AM, Ruth Frasur wrote:
> I much prefer "administrative fee," but thought, based on some 
> conversations, that "donations" was how the Conservancy described this 
> fee.
>
> As far as donations go on the income side of it, based on what I saw, 
> they were not defined as "outreach donations" but simply as 
> "donations."  Are there two different categories: donations to the 
> project and donations for outreach?  If so, how is that reflected in 
> the accounting?
>
> On Tue, Jun 23, 2015 at 10:20 AM, Kathy Lussier <klussier at masslnc.org 
> <mailto:klussier at masslnc.org>> wrote:
>
>     Hi Ruth,
>>     My first question relates to how donations to the Conservancy are
>>     accounted.
>     Are you asking here about the 10% administrative fee that the
>     Conservancy receives? If so, I wouldn't use the term 'donations'
>     but refer to it as an administrative fee. Or are you talking about
>     donations to the Evergreen project?
>
>     Also, related to donations, I just want to report back to the EOB
>     that I heard back from the Conservancy regarding Outreach
>     donations. There was an issue with the import script they use with
>     PayPal, which is why we aren't seeing any donations from June
>     reflected in the ledger. Bradley Kuhn from the Conservancy said he
>     plans to address the issue with the import script so that the
>     donations can be added to the ledger.
>
>     Kathy
>
>
>
>     On 06/23/2015 09:51 AM, Ruth Frasur wrote:
>>     Chris et al,
>>
>>     Here's the text of what I'd like to know. I've had a hard time
>>     framing in it in a way that couldn't possibly be perceived as
>>     confrontational or offensive, so please tear it apart and put it
>>     back together.
>>
>>     "To whom it may concern:
>>
>>     As a new member of the Evergreen Oversight Board, I am seeking
>>     clarification on the accounting for the project.  After a
>>     reviewing the financials before and during the most recent EOB
>>     meeting, some questions arose in my mind.  My first question
>>     relates to how donations to the Conservancy are accounted.  There
>>     is no visible line item that indicates this amount. My other
>>     question relates to what seem to be miscellaneous
>>     expenses/incomes not having their own line item(s) in the
>>     ledger.  While the numbers do seem to work out by assuming
>>     miscellaneous expense/income, the actual financials, without that
>>     assumption, do not add up.  So, I guess my questions both add up
>>     to transparency of the accounting for the Evergreen project. 
>>     Right now, at least from my perspective, there is somewhat of a
>>     “black box” right in the middle of it and an assumption that “it
>>     just works.”  I’m hopeful that you can demystify what’s happening
>>     in the black box."
>>
>>
>>     -- 
>>     Ruth Frasur
>>     Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>     Township Library
>>     10 W. College Street in Hagerstown, Indiana (47346)
>>     p (765) 489-5632 <tel:%28765%29%20489-5632>; f (765) 489-5808
>>     <tel:%28765%29%20489-5808>
>>
>>     Our Kickin' Website<http://hagerstownlibrary.org> Our Rockin'
>>     Facebook Page <http://facebook.com/hjtplibrary> and Stuff I've
>>     Read <http://pinterest.com/hjtplibrary/ruth-reads/>
>>
>>
>>
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>
>     -- 
>     Kathy Lussier
>     Project Coordinator
>     Massachusetts Library Network Cooperative
>     (508) 343-0128  <tel:%28508%29%20343-0128>
>     klussier at masslnc.org  <mailto:klussier at masslnc.org>
>     Twitter:http://www.twitter.com/kmlussier
>
>
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>
>
>
>
> -- 
> Ruth Frasur
>
>

-- 
Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 343-0128
klussier at masslnc.org
Twitter: http://www.twitter.com/kmlussier

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