[Eg-oversight-board] Action Item - Letter to Conservancy re: Accounting

[Ruth Frasur]

I much prefer "administrative fee," but thought, based on some
conversations, that "donations" was how the Conservancy described this fee.


As far as donations go on the income side of it, based on what I saw, they
were not defined as "outreach donations" but simply as "donations."  Are
there two different categories: donations to the project and donations for
outreach?  If so, how is that reflected in the accounting?

On Tue, Jun 23, 2015 at 10:20 AM, Kathy Lussier <klussier at masslnc.org>
wrote:

>  Hi Ruth,
>
> My first question relates to how donations to the Conservancy are
> accounted.
>
> Are you asking here about the 10% administrative fee that the Conservancy
> receives? If so, I wouldn't use the term 'donations' but refer to it as an
> administrative fee. Or are you talking about donations to the Evergreen
> project?
>
> Also, related to donations, I just want to report back to the EOB that I
> heard back from the Conservancy regarding Outreach donations. There was an
> issue with the import script they use with PayPal, which is why we aren't
> seeing any donations from June reflected in the ledger. Bradley Kuhn from
> the Conservancy said he plans to address the issue with the import script
> so that the donations can be added to the ledger.
>
> Kathy
>
>
>
> On 06/23/2015 09:51 AM, Ruth Frasur wrote:
>
> Chris et al,
>
>  Here's the text of what I'd like to know.  I've had a hard time framing
> in it in a way that couldn't possibly be perceived as confrontational or
> offensive, so please tear it apart and put it back together.
>
>  "To whom it may concern:
>
>  As a new member of the Evergreen Oversight Board, I am seeking
> clarification on the accounting for the project.  After a reviewing the
> financials before and during the most recent EOB meeting, some questions
> arose in my mind.  My first question relates to how donations to the
> Conservancy are accounted.  There is no visible line item that indicates
> this amount.  My other question relates to what seem to be miscellaneous
> expenses/incomes not having their own line item(s) in the ledger.  While
> the numbers do seem to work out by assuming miscellaneous expense/income,
> the actual financials, without that assumption, do not add up.  So, I guess
> my questions both add up to transparency of the accounting for the
> Evergreen project.  Right now, at least from my perspective, there is
> somewhat of a “black box” right in the middle of it and an assumption that
> “it just works.”  I’m hopeful that you can demystify what’s happening in
> the black box."
>
>  --
>  Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
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>
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>
> --
> Kathy Lussier
> Project Coordinator
> Massachusetts Library Network Cooperative(508) 343-0128klussier at masslnc.org
> Twitter: http://www.twitter.com/kmlussier
>
>
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-- 
Ruth Frasur
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