[Eg-oversight-board] Action Item - Letter to Conservancy re: Accounting

Tue Jun 23 14:21:32 EDT 2015

Yamil, those are good points, and I think that might be the issue more than
anything.  I'm going to stay out of it at this point and let y'all word it
properly and include things that I don't know to include.

On Tue, Jun 23, 2015 at 11:23 AM, Yamil Suarez <ysuarez at berklee.edu> wrote:

> Hello,
>
> Two things I would consider adding to the message...
>
> 1) a copy of at least one of the financial statements we are referring
> to, as a convenience so that they can quickly see what you are
> referring to.
>
> 2) at least a snippet of the Ledger-cli[1] command(s) used to create
> the financial report that we have been looking at. Reproducibility is
> always helpful. For all we know the SFC might be using a different set
> of Ledger-cli commands to create their internal reports that are more
> clear/accurate than the way we have been creating our reports.
>
> Perhaps, we can add this information in a second email too.
>
> Thanks,
> Yamil
>
> [1] This is the command-line program that is used for tracking our
> finances.
> http://www.ledger-cli.org/
>
>
>
>
> On Tue, Jun 23, 2015 at 11:09 AM, Ruth Frasur
> <director at hagerstownlibrary.org> wrote:
> > Gotcha.
> >
> > On Tue, Jun 23, 2015 at 10:40 AM, Kathy Lussier <klussier at masslnc.org>
> > wrote:
> >>
> >> Hi Ruth,
> >>
> >> As of now, there are no outreach donations reflected in the ledger
> because
> >> the first donation arrived in June, which is after the problem with the
> >> import script occurred.
> >>
> >> Kathy
> >>
> >>
> >> On 06/23/2015 07:33 AM, Ruth Frasur wrote:
> >>
> >> I much prefer "administrative fee," but thought, based on some
> >> conversations, that "donations" was how the Conservancy described this
> fee.
> >>
> >> As far as donations go on the income side of it, based on what I saw,
> they
> >> were not defined as "outreach donations" but simply as "donations."  Are
> >> there two different categories: donations to the project and donations
> for
> >> outreach?  If so, how is that reflected in the accounting?
> >>
> >> On Tue, Jun 23, 2015 at 10:20 AM, Kathy Lussier <klussier at masslnc.org>
> >> wrote:
> >>>
> >>> Hi Ruth,
> >>>
> >>> My first question relates to how donations to the Conservancy are
> >>> accounted.
> >>>
> >>> Are you asking here about the 10% administrative fee that the
> Conservancy
> >>> receives? If so, I wouldn't use the term 'donations' but refer to it
> as an
> >>> administrative fee. Or are you talking about donations to the Evergreen
> >>> project?
> >>>
> >>> Also, related to donations, I just want to report back to the EOB that
> I
> >>> heard back from the Conservancy regarding Outreach donations. There
> was an
> >>> issue with the import script they use with PayPal, which is why we
> aren't
> >>> seeing any donations from June reflected in the ledger. Bradley Kuhn
> from
> >>> the Conservancy said he plans to address the issue with the import
> script so
> >>> that the donations can be added to the ledger.
> >>>
> >>> Kathy
> >>>
> >>>
> >>>
> >>> On 06/23/2015 09:51 AM, Ruth Frasur wrote:
> >>>
> >>> Chris et al,
> >>>
> >>> Here's the text of what I'd like to know.  I've had a hard time framing
> >>> in it in a way that couldn't possibly be perceived as confrontational
> or
> >>> offensive, so please tear it apart and put it back together.
> >>>
> >>> "To whom it may concern:
> >>>
> >>> As a new member of the Evergreen Oversight Board, I am seeking
> >>> clarification on the accounting for the project.  After a reviewing the
> >>> financials before and during the most recent EOB meeting, some
> questions
> >>> arose in my mind.  My first question relates to how donations to the
> >>> Conservancy are accounted.  There is no visible line item that
> indicates
> >>> this amount.  My other question relates to what seem to be
> miscellaneous
> >>> expenses/incomes not having their own line item(s) in the ledger.
> While the
> >>> numbers do seem to work out by assuming miscellaneous expense/income,
> the
> >>> actual financials, without that assumption, do not add up.  So, I
> guess my
> >>> questions both add up to transparency of the accounting for the
> Evergreen
> >>> project.  Right now, at least from my perspective, there is somewhat
> of a
> >>> “black box” right in the middle of it and an assumption that “it just
> >>> works.”  I’m hopeful that you can demystify what’s happening in the
> black
> >>> box."
> >>>
> >>>
> >>> --
> >>> Ruth Frasur
> >>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> >>> Library
> >>> 10 W. College Street in Hagerstown, Indiana (47346)
> >>> p (765) 489-5632; f (765) 489-5808
> >>>
> >>> Our Kickin' Website  Our Rockin' Facebook Page  and Stuff I've Read
> >>>
> >>>
> >>>
> >>> _______________________________________________
> >>> eg-oversight-board mailing list
> >>> eg-oversight-board at list.evergreen-ils.org
> >>>
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
> >>>
> >>>
> >>> --
> >>> Kathy Lussier
> >>> Project Coordinator
> >>> Massachusetts Library Network Cooperative
> >>> (508) 343-0128
> >>> klussier at masslnc.org
> >>> Twitter: http://www.twitter.com/kmlussier
> >>>
> >>>
> >>> _______________________________________________
> >>> eg-oversight-board mailing list
> >>> eg-oversight-board at list.evergreen-ils.org
> >>>
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
> >>>
> >>
> >>
> >>
> >> --
> >> Ruth Frasur
> >>
> >>
> >>
> >> --
> >> Kathy Lussier
> >> Project Coordinator
> >> Massachusetts Library Network Cooperative
> >> (508) 343-0128
> >> klussier at masslnc.org
> >> Twitter: http://www.twitter.com/kmlussier
> >
> >
> >
> >
> > --
> > Ruth Frasur
> > Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> > Library
> > 10 W. College Street in Hagerstown, Indiana (47346)
> > p (765) 489-5632; f (765) 489-5808
> >
> > Our Kickin' Website  Our Rockin' Facebook Page  and Stuff I've Read
> >
> >
> > _______________________________________________
> > eg-oversight-board mailing list
> > eg-oversight-board at list.evergreen-ils.org
> >
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
> >
>
>
>
> --
>
>
>
> --------------------------------
>
> Yamil Suarez, MCS
> Library System Administrator/Developer
>
> Stan Getz Library
> Berklee College of Music
> 1140 Boylston St
> Boston, MA 02215
>
> ysuarez at berklee.edu
> 617-747-2617
>

-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

Our Kickin' Website <http://hagerstownlibrary.org>  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>  and Stuff I've Read
<http://pinterest.com/hjtplibrary/ruth-reads/>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://list.evergreen-ils.org/pipermail/eg-oversight-board/attachments/20150623/46e85158/attachment.html>