[Eg-oversight-board] eg-oversight-board Digest, Vol 52, Issue 2

Wed Nov 18 16:35:39 EST 2015

I would like to add an agenda item under the Evergreen Conference Update, adding point b.

3. EG 2016 Conference Update

    a. Approve budget changes
    b. Refund Policy recommendation

Tanya Prokrym
State Library of North Carolina

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Today's Topics:

   1. Re: Conference budget EG2016 (Ben Shum)
   2. Re: Conference budget EG2016 (Ben Shum)
   3. Re: Conference budget EG2016 (Yamil Suarez)
   4. Re: Conference budget EG2016 (Andrea Buntz Neiman)

----------------------------------------------------------------------

Message: 1
Date: Tue, 17 Nov 2015 15:58:40 -0500
From: Ben Shum <bshum at biblio.org>
To: Grace Dunbar <gdunbar at esilibrary.com>
Cc: Oversight Board <eg-oversight-board at list.evergreen-ils.org>
Subject: Re: [Eg-oversight-board] Conference budget EG2016
Message-ID:
	<CAHkwDt5oDBqJ3U12Q6+7hNqQT0VfiL5fGdADKVhYxmhj+kH2Gg at mail.gmail.com>
Content-Type: text/plain; charset=UTF-8

Hi Grace,

Thanks for passing on this update!  We look forward to discussing it at this Thursday's board meeting (set for 2 pm Eastern, November 19, 2015).

Based on my recollection for board procedures regarding conference budget, quoting from the wiki "The hosting site should also seek approval from the EOB for any budget changes that increase an expense by at least 10% and decrease income by at least 10%."
(http://wiki.evergreen-ils.org/doku.php?id=eg09:conference_nominations)

In reviewing the attached spreadsheet vs. the one sent out on June
2015 (http://list.evergreen-ils.org/pipermail/eg-oversight-board/2015-June/001074.html)
which was the last one I could find... the only major areas of change that fit the parameters set above would be the increase in total AV & Service line and the addition of the EventBrite Registration fee.
Otherwise, it appears all other changes fall outside those parameters (and there's better projected income and less expense elsewhere anyways).

I agree with your comment that proceeding with EventBrite is simpler and am glad that the conference organizers have things so well in hand.

Thank you again for this update and I look forward to receiving further feedback from other board members.

-- Ben

On Tue, Nov 17, 2015 at 3:05 PM, Grace Dunbar <gdunbar at esilibrary.com> wrote:
> Hi everyone,
> As the head of the EOB Conference Committee I've been working with 
> Tanya on the details for the Evergreen 2016 Conference.  I'm pleased 
> to say that they have things well in hand and are doing a great job.  
> They have already begun contacting sponsors and the call for proposals has been out for a while now.
> Registration is going up this week on Eventbrite; however, since the 
> SFC could not guarantee us a reduced/free rate, the decision was made 
> to just pay for the service.  I agreed with the decision as I 
> certainly didn't want us to get into the same situation as we were 
> last year with the last minute uncertainty.  There have been some 
> changes to the budget over the past few months that have accumulated 
> to a 10% change in the budget which necessitates EOB approval.
>
> Please find the revised budget attached.
>
> Tanya or a representative from NC will be at the EOB meeting this 
> Thursday to answer questions. Unfortunately, I will not be at the 
> meeting as I'm out of the office that day.
>
> All in all, I'm exceedingly pleased with how the conference is going 
> and I'm confident that it will be a success.
>
> Cheers!
> Grace
>
> --
> Grace Dunbar, Vice President
> Equinox Software, Inc.  -  The Open Source Experts 
> gdunbar at esilibrary.com
> 1-877-OPEN-ILS    www.esilibrary.com
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-bo
> ard
>

--
Benjamin Shum
Evergreen Systems Manager
Bibliomation, Inc.
24 Wooster Ave.
Waterbury, CT 06708
203-577-4070, ext. 113

------------------------------

Message: 2
Date: Tue, 17 Nov 2015 16:04:45 -0500
From: Ben Shum <bshum at biblio.org>
To: Grace Dunbar <gdunbar at esilibrary.com>
Cc: Oversight Board <eg-oversight-board at list.evergreen-ils.org>
Subject: Re: [Eg-oversight-board] Conference budget EG2016
Message-ID:
	<CAHkwDt7fqgW2f1i4B6mJ-0HdaWfbRzyoDE6Qezcs_wv4sWuDyA at mail.gmail.com>
Content-Type: text/plain; charset=UTF-8

To clarify what I wrote actually, when I went with the 10% changes, I
wasn't sure if we were investigating lineitem specific data, or
looking at totals.  If we're looking at the grand totals, then it has
not moved enough all together to force a 10% change up or down on
either side.  But if we look at specific subitems, that's where I can
see AV cost has gone up, etc.

Perhaps it would be good to spend a few minutes during our Thursday
meeting to clarify board procedures regarding this type of work and
make sure we have a clearly stated intent for future conference
planners.

-- Ben

On Tue, Nov 17, 2015 at 3:58 PM, Ben Shum <bshum at biblio.org> wrote:
> Hi Grace,
>
> Thanks for passing on this update!  We look forward to discussing it
> at this Thursday's board meeting (set for 2 pm Eastern, November 19,
> 2015).
>
> Based on my recollection for board procedures regarding conference
> budget, quoting from the wiki "The hosting site should also seek
> approval from the EOB for any budget changes that increase an expense
> by at least 10% and decrease income by at least 10%."
> (http://wiki.evergreen-ils.org/doku.php?id=eg09:conference_nominations)
>
> In reviewing the attached spreadsheet vs. the one sent out on June
> 2015 (http://list.evergreen-ils.org/pipermail/eg-oversight-board/2015-June/001074.html)
> which was the last one I could find... the only major areas of change
> that fit the parameters set above would be the increase in total AV &
> Service line and the addition of the EventBrite Registration fee.
> Otherwise, it appears all other changes fall outside those parameters
> (and there's better projected income and less expense elsewhere
> anyways).
>
> I agree with your comment that proceeding with EventBrite is simpler
> and am glad that the conference organizers have things so well in
> hand.
>
> Thank you again for this update and I look forward to receiving
> further feedback from other board members.
>
> -- Ben
>
> On Tue, Nov 17, 2015 at 3:05 PM, Grace Dunbar <gdunbar at esilibrary.com> wrote:
>> Hi everyone,
>> As the head of the EOB Conference Committee I've been working with Tanya on
>> the details for the Evergreen 2016 Conference.  I'm pleased to say that they
>> have things well in hand and are doing a great job.  They have already begun
>> contacting sponsors and the call for proposals has been out for a while now.
>> Registration is going up this week on Eventbrite; however, since the SFC
>> could not guarantee us a reduced/free rate, the decision was made to just
>> pay for the service.  I agreed with the decision as I certainly didn't want
>> us to get into the same situation as we were last year with the last minute
>> uncertainty.  There have been some changes to the budget over the past few
>> months that have accumulated to a 10% change in the budget which
>> necessitates EOB approval.
>>
>> Please find the revised budget attached.
>>
>> Tanya or a representative from NC will be at the EOB meeting this Thursday
>> to answer questions. Unfortunately, I will not be at the meeting as I'm out
>> of the office that day.
>>
>> All in all, I'm exceedingly pleased with how the conference is going and I'm
>> confident that it will be a success.
>>
>> Cheers!
>> Grace
>>
>> --
>> Grace Dunbar, Vice President
>> Equinox Software, Inc.  -  The Open Source Experts
>> gdunbar at esilibrary.com
>> 1-877-OPEN-ILS    www.esilibrary.com
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>
>
>
> --
> Benjamin Shum
> Evergreen Systems Manager
> Bibliomation, Inc.
> 24 Wooster Ave.
> Waterbury, CT 06708
> 203-577-4070, ext. 113

-- 
Benjamin Shum
Evergreen Systems Manager
Bibliomation, Inc.
24 Wooster Ave.
Waterbury, CT 06708
203-577-4070, ext. 113

------------------------------

Message: 3
Date: Tue, 17 Nov 2015 16:58:40 -0500
From: Yamil Suarez <ysuarez at berklee.edu>
To: Ben Shum <bshum at biblio.org>
Cc: Oversight Board <eg-oversight-board at list.evergreen-ils.org>, Grace
	Dunbar <gdunbar at esilibrary.com>
Subject: Re: [Eg-oversight-board] Conference budget EG2016
Message-ID:
	<CANaKoQaWZbjQLZQjjdWWwCT5G-YR_C6j=-YAAAnwdK-woD==WQ at mail.gmail.com>
Content-Type: text/plain; charset=UTF-8

Hello,

As far as I recall, the 10% change threshold is for the total budget
and not for a single conference budget line item.

Yamil

On Tue, Nov 17, 2015 at 4:04 PM, Ben Shum <bshum at biblio.org> wrote:
> To clarify what I wrote actually, when I went with the 10% changes, I
> wasn't sure if we were investigating lineitem specific data, or
> looking at totals.  If we're looking at the grand totals, then it has
> not moved enough all together to force a 10% change up or down on
> either side.  But if we look at specific subitems, that's where I can
> see AV cost has gone up, etc.
>
> Perhaps it would be good to spend a few minutes during our Thursday
> meeting to clarify board procedures regarding this type of work and
> make sure we have a clearly stated intent for future conference
> planners.
>
> -- Ben
>
> On Tue, Nov 17, 2015 at 3:58 PM, Ben Shum <bshum at biblio.org> wrote:
>> Hi Grace,
>>
>> Thanks for passing on this update!  We look forward to discussing it
>> at this Thursday's board meeting (set for 2 pm Eastern, November 19,
>> 2015).
>>
>> Based on my recollection for board procedures regarding conference
>> budget, quoting from the wiki "The hosting site should also seek
>> approval from the EOB for any budget changes that increase an expense
>> by at least 10% and decrease income by at least 10%."
>> (http://wiki.evergreen-ils.org/doku.php?id=eg09:conference_nominations)
>>
>> In reviewing the attached spreadsheet vs. the one sent out on June
>> 2015 (http://list.evergreen-ils.org/pipermail/eg-oversight-board/2015-June/001074.html)
>> which was the last one I could find... the only major areas of change
>> that fit the parameters set above would be the increase in total AV &
>> Service line and the addition of the EventBrite Registration fee.
>> Otherwise, it appears all other changes fall outside those parameters
>> (and there's better projected income and less expense elsewhere
>> anyways).
>>
>> I agree with your comment that proceeding with EventBrite is simpler
>> and am glad that the conference organizers have things so well in
>> hand.
>>
>> Thank you again for this update and I look forward to receiving
>> further feedback from other board members.
>>
>> -- Ben
>>
>> On Tue, Nov 17, 2015 at 3:05 PM, Grace Dunbar <gdunbar at esilibrary.com> wrote:
>>> Hi everyone,
>>> As the head of the EOB Conference Committee I've been working with Tanya on
>>> the details for the Evergreen 2016 Conference.  I'm pleased to say that they
>>> have things well in hand and are doing a great job.  They have already begun
>>> contacting sponsors and the call for proposals has been out for a while now.
>>> Registration is going up this week on Eventbrite; however, since the SFC
>>> could not guarantee us a reduced/free rate, the decision was made to just
>>> pay for the service.  I agreed with the decision as I certainly didn't want
>>> us to get into the same situation as we were last year with the last minute
>>> uncertainty.  There have been some changes to the budget over the past few
>>> months that have accumulated to a 10% change in the budget which
>>> necessitates EOB approval.
>>>
>>> Please find the revised budget attached.
>>>
>>> Tanya or a representative from NC will be at the EOB meeting this Thursday
>>> to answer questions. Unfortunately, I will not be at the meeting as I'm out
>>> of the office that day.
>>>
>>> All in all, I'm exceedingly pleased with how the conference is going and I'm
>>> confident that it will be a success.
>>>
>>> Cheers!
>>> Grace
>>>
>>> --
>>> Grace Dunbar, Vice President
>>> Equinox Software, Inc.  -  The Open Source Experts
>>> gdunbar at esilibrary.com
>>> 1-877-OPEN-ILS    www.esilibrary.com
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>>
>>
>>
>>
>> --
>> Benjamin Shum
>> Evergreen Systems Manager
>> Bibliomation, Inc.
>> 24 Wooster Ave.
>> Waterbury, CT 06708
>> 203-577-4070, ext. 113
>
>
>
> --
> Benjamin Shum
> Evergreen Systems Manager
> Bibliomation, Inc.
> 24 Wooster Ave.
> Waterbury, CT 06708
> 203-577-4070, ext. 113
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board

-- 

--------------------------------

Yamil Suarez, MCS
Library System Administrator/Developer

Stan Getz Library
Berklee College of Music
1140 Boylston St
Boston, MA 02215

ysuarez at berklee.edu
617-747-2617

------------------------------

Message: 4
Date: Wed, 18 Nov 2015 09:28:43 -0500
From: Andrea Buntz Neiman <aneiman at kent.lib.md.us>
To: Yamil Suarez <ysuarez at berklee.edu>, Ben Shum <bshum at biblio.org>
Cc: Grace Dunbar <gdunbar at esilibrary.com>, Oversight Board
	<eg-oversight-board at list.evergreen-ils.org>
Subject: Re: [Eg-oversight-board] Conference budget EG2016
Message-ID: <564C8B1B.5010409 at kent.lib.md.us>
Content-Type: text/plain; charset=windows-1252; format=flowed

Hi all,

My understanding is the same as Yamil's on this.

"See" you tomorrow.

A.

Andrea Buntz Neiman, MLS
Librarian II, Public Services
Kent County Public Library
408 High Street
Chestertown, MD 21620
410-778-3636 x2115
www.kentcountylibrary.org

On 11/17/2015 4:58 PM, Yamil Suarez wrote:
> Hello,
>
> As far as I recall, the 10% change threshold is for the total budget
> and not for a single conference budget line item.
>
> Yamil
>
>
>
>
>
>
> On Tue, Nov 17, 2015 at 4:04 PM, Ben Shum <bshum at biblio.org> wrote:
>> To clarify what I wrote actually, when I went with the 10% changes, I
>> wasn't sure if we were investigating lineitem specific data, or
>> looking at totals.  If we're looking at the grand totals, then it has
>> not moved enough all together to force a 10% change up or down on
>> either side.  But if we look at specific subitems, that's where I can
>> see AV cost has gone up, etc.
>>
>> Perhaps it would be good to spend a few minutes during our Thursday
>> meeting to clarify board procedures regarding this type of work and
>> make sure we have a clearly stated intent for future conference
>> planners.
>>
>> -- Ben
>>
>> On Tue, Nov 17, 2015 at 3:58 PM, Ben Shum <bshum at biblio.org> wrote:
>>> Hi Grace,
>>>
>>> Thanks for passing on this update!  We look forward to discussing it
>>> at this Thursday's board meeting (set for 2 pm Eastern, November 19,
>>> 2015).
>>>
>>> Based on my recollection for board procedures regarding conference
>>> budget, quoting from the wiki "The hosting site should also seek
>>> approval from the EOB for any budget changes that increase an expense
>>> by at least 10% and decrease income by at least 10%."
>>> (http://wiki.evergreen-ils.org/doku.php?id=eg09:conference_nominations)
>>>
>>> In reviewing the attached spreadsheet vs. the one sent out on June
>>> 2015 (http://list.evergreen-ils.org/pipermail/eg-oversight-board/2015-June/001074.html)
>>> which was the last one I could find... the only major areas of change
>>> that fit the parameters set above would be the increase in total AV &
>>> Service line and the addition of the EventBrite Registration fee.
>>> Otherwise, it appears all other changes fall outside those parameters
>>> (and there's better projected income and less expense elsewhere
>>> anyways).
>>>
>>> I agree with your comment that proceeding with EventBrite is simpler
>>> and am glad that the conference organizers have things so well in
>>> hand.
>>>
>>> Thank you again for this update and I look forward to receiving
>>> further feedback from other board members.
>>>
>>> -- Ben
>>>
>>> On Tue, Nov 17, 2015 at 3:05 PM, Grace Dunbar <gdunbar at esilibrary.com> wrote:
>>>> Hi everyone,
>>>> As the head of the EOB Conference Committee I've been working with Tanya on
>>>> the details for the Evergreen 2016 Conference.  I'm pleased to say that they
>>>> have things well in hand and are doing a great job.  They have already begun
>>>> contacting sponsors and the call for proposals has been out for a while now.
>>>> Registration is going up this week on Eventbrite; however, since the SFC
>>>> could not guarantee us a reduced/free rate, the decision was made to just
>>>> pay for the service.  I agreed with the decision as I certainly didn't want
>>>> us to get into the same situation as we were last year with the last minute
>>>> uncertainty.  There have been some changes to the budget over the past few
>>>> months that have accumulated to a 10% change in the budget which
>>>> necessitates EOB approval.
>>>>
>>>> Please find the revised budget attached.
>>>>
>>>> Tanya or a representative from NC will be at the EOB meeting this Thursday
>>>> to answer questions. Unfortunately, I will not be at the meeting as I'm out
>>>> of the office that day.
>>>>
>>>> All in all, I'm exceedingly pleased with how the conference is going and I'm
>>>> confident that it will be a success.
>>>>
>>>> Cheers!
>>>> Grace
>>>>
>>>> --
>>>> Grace Dunbar, Vice President
>>>> Equinox Software, Inc.  -  The Open Source Experts
>>>> gdunbar at esilibrary.com
>>>> 1-877-OPEN-ILS    www.esilibrary.com
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>>>
>>>
>>>
>>> --
>>> Benjamin Shum
>>> Evergreen Systems Manager
>>> Bibliomation, Inc.
>>> 24 Wooster Ave.
>>> Waterbury, CT 06708
>>> 203-577-4070, ext. 113
>>
>>
>> --
>> Benjamin Shum
>> Evergreen Systems Manager
>> Bibliomation, Inc.
>> 24 Wooster Ave.
>> Waterbury, CT 06708
>> 203-577-4070, ext. 113
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>

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End of eg-oversight-board Digest, Vol 52, Issue 2
*************************************************