[Eg-oversight-board] Proposed amendment to EOB meeting minutes

[Ruth Frasur]

Dear EOB members,

During the EOB meeting at the 2016 Evergreen International Conference,
Tanya Prokrym expressed concerns related to the conference planning
experience.  Following that meeting, Tanya clarified her comments in
conversations (via face to face interactions and/or email) with Grace
Dunbar, Yamil Suarez, Amy Terlaga, and myself.

Based on her clarification and with her input, I proposed that the minutes
from the EOB meeting be amended as follows.

*Current language*

Issues for 2016's conference / Tanya


   - Emails that created extra stress
   - Need to look at relationship between EOB, SFC, and Conference committee
   - Not provided with a clear set of expectations about who had authority
   to do what
   - Didn’t know the right questions to ask
   - Sponsorships
   - Conflict of interest to have a point of contact be a vendor

*Proposed Amended Language*

Issues for 2016's conference/Tanya

   - Email threads that were contradictory or confusing which created stress
   - Should examine the conference structure and clarify the
   roles/authority of the EOB, SFC, Conference Committee, and Host Committee
    to manage expectations and clarify procedures
   - External pressure from some vendors and other organizations was levied
   against the local  conference committee claiming conflict of interest due
   to the host committee's vendor relationship


-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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