[Eg-oversight-board] Proposed amendment to EOB meeting minutes

[Terran McCanna]

Since these conversations took place outside of the meeting, they should
not alter the official meeting record. I am particularly concerned by the
change in wording regarding the conflict of interest issue, since the new
wording puts a very different slant on the problem than the original did,
and on what I witnessed Tanya say during that meeting.

I would be willing to consider an addendum to the record only if it is
approved by Tanya, but I am opposed to any change of the original wording.

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org
On Apr 29, 2016 1:27 PM, "Ruth Frasur" <director at hagerstownlibrary.org>
wrote:

> Dear EOB members,
>
> During the EOB meeting at the 2016 Evergreen International Conference,
> Tanya Prokrym expressed concerns related to the conference planning
> experience.  Following that meeting, Tanya clarified her comments in
> conversations (via face to face interactions and/or email) with Grace
> Dunbar, Yamil Suarez, Amy Terlaga, and myself.
>
> Based on her clarification and with her input, I proposed that the minutes
> from the EOB meeting be amended as follows.
>
> *Current language*
>
> Issues for 2016's conference / Tanya
>
>
>    - Emails that created extra stress
>    - Need to look at relationship between EOB, SFC, and Conference
>    committee
>    - Not provided with a clear set of expectations about who had
>    authority to do what
>    - Didn’t know the right questions to ask
>    - Sponsorships
>    - Conflict of interest to have a point of contact be a vendor
>
> *Proposed Amended Language*
>
> Issues for 2016's conference/Tanya
>
>    - Email threads that were contradictory or confusing which created
>    stress
>    - Should examine the conference structure and clarify the
>    roles/authority of the EOB, SFC, Conference Committee, and Host Committee
>     to manage expectations and clarify procedures
>    - External pressure from some vendors and other organizations was
>    levied against the local  conference committee claiming conflict of
>    interest due to the host committee's vendor relationship
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
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