[Eg-oversight-board] Proposed amendment to EOB meeting minutes

[Ruth Frasur]

Sounds like a plan.

On Fri, Apr 29, 2016 at 2:44 PM, Grace Dunbar <gdunbar at esilibrary.com>
wrote:

> Thank you, Ruth.
> I'll put the amendment to the minutes on the agenda for our next meeting.
> If anyone has questions/comments about this amendment, please discuss them
> here.
> Cheers!
> Grace
>
> On Fri, Apr 29, 2016 at 1:27 PM, Ruth Frasur <
> director at hagerstownlibrary.org> wrote:
>
>> Dear EOB members,
>>
>> During the EOB meeting at the 2016 Evergreen International Conference,
>> Tanya Prokrym expressed concerns related to the conference planning
>> experience.  Following that meeting, Tanya clarified her comments in
>> conversations (via face to face interactions and/or email) with Grace
>> Dunbar, Yamil Suarez, Amy Terlaga, and myself.
>>
>> Based on her clarification and with her input, I proposed that the
>> minutes from the EOB meeting be amended as follows.
>>
>> *Current language*
>>
>> Issues for 2016's conference / Tanya
>>
>>
>>    - Emails that created extra stress
>>    - Need to look at relationship between EOB, SFC, and Conference
>>    committee
>>    - Not provided with a clear set of expectations about who had
>>    authority to do what
>>    - Didn’t know the right questions to ask
>>    - Sponsorships
>>    - Conflict of interest to have a point of contact be a vendor
>>
>> *Proposed Amended Language*
>>
>> Issues for 2016's conference/Tanya
>>
>>    - Email threads that were contradictory or confusing which created
>>    stress
>>    - Should examine the conference structure and clarify the
>>    roles/authority of the EOB, SFC, Conference Committee, and Host Committee
>>     to manage expectations and clarify procedures
>>    - External pressure from some vendors and other organizations was
>>    levied against the local  conference committee claiming conflict of
>>    interest due to the host committee's vendor relationship
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
>> _______________________________________________
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>>
>>
>
>
> --
> Grace Dunbar, Vice President
> Equinox - Open Your Library
> gdunbar at esilibrary.com
> 1-877-OPEN-ILS  |  www.esilibrary.com
>
>



-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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